Academic Affairs - School of Medicine

Academic Affairs Renewal Process 2013-14

Kelly Sweet Director of Academic Affairs School of Medicine University of California, Irvine

Overview  

Organization Vetting 

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Discipline or Non Renewal Due To Performance Renewal Process For 07/01/13 Renewal Process For 

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Non Reappointment and/or Reduction in Percentage for 07/01/13 (Less than 8 years, More than 8 years)

Part Time Faculty, Affiliate Faculty & Recall Faculty

Staff Physicians

Organization Chart Dean School of Medicine Ralph V. Clayman

Associate Dean Administration Rebecca Brusuelas

Director, Faculty Compensation Plan Jackie Smith

Senior Associate Dean Academic Affairs Alan Goldin

Associate Dean Faculty Development Lari Wenzel

Associate Dean Veterans Affairs Marc Ofstein

Associate Dean Academic Affairs/Clinical Wadie Najm

Associate Dean Graduate Studies Klemens Hertel

Director Academic Affairs Kelly Sweet

Principal Analyst Terri Buchanan

Principal Analyst Open Position

Administrative Analyst Ashley Thomas Administrative Specialist Open Position

Vetting 

The purpose of vetting is to identify potential risk in the areas of whistleblower/whistleblower retaliation complaints, discrimination, and sexual harassment areas. Applicable academic titles: -All non-senate non-represented appointments -Senate titles with end dates (Clinical X and In Residence) -Postdoctoral Scholars

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Vetting is NOT required for: WOS, Layoff/RIT, Recall, Retirement, Voluntary Resignation or Voluntary Reduction in Percentage of appointment.

Vetting 

Procedures

http://www.som.uci.edu/academic-affairs/docs/Procedure%20for%20Non-

Reappointment%20or%20Reduction%20of%20Perecentage%20for%20Non%20Senate1.docx

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Non Reappointment

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Reduction In Percentage

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Less than 8 years, More than 8 years

Vetting 

Discipline or Non Renewal Due to Performance

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Please complete individually and work closely with your analyst as these are unique.

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Documentation, Written Warning, Outline Performance Issues, Time to Improve

Renewal Process for 07-01-13 

Instructions

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AP21 http://www.ap.uci.edu/Forms/APforms/UCI-AP-21.pdf

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Applicable academic titles: 

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http://www.som.uci.edu/academic-affairs/docs/RENEWAL%20PROCESS%20INSTRUCT%207-20131.docx

Adjunct Series, HS Clinical Series, Project Scientist Series, Researcher Series, Specialist Series, Visiting Titles (2-year max)

Postdoctoral Scholars (Reappointment Process) http://www.ap.uci.edu/postdoc/index.html Keep in mind that not all of your Postdoctoral Scholars have an end date (anniversary date) of 06/30/13.

Renewal Process for 07-01-13  All 

Forms can be found at our website:

http://www.som.uci.edu/academic-affairs/appointments.asp

 Part

Time Faculty  Affiliate Faculty  Recall Faculty  Please

complete the applicable forms and send them to your Analyst.

Staff Physicians Renewal Process For Staff Physician Contracts Staff Physicians hold WOS Volunteer appointments, but they are paid on an MSP contract.  Complete forms including SP checklist, SP information form, job description, and other supporting documentation.  Include cover sheet for the department, listing all Staff Physicians. This needs to include information as to the status of all SP positions, including new, continuing, or separating positions. Also included should be the current year salary and percent along with the 2013-14 salary and percent.  The cover sheet is a summary for the department – there should not be individual memos

Staff Physicians (cont) Completed packages are sent to Jackie Smith. Renewals for the school are sent as one package to the EVC’s office for approval.

Any requests for renewals after the deadline (May 15) will not be included in the package and will need to be submitted as individual requests with the Staff Recruitment and Renewal Form included. Once budget approval is given by the EVC’s office, departments will be notified, and contracts can be prepared and submitted for approval.