USC&A - Fraternity and Sorority Life Virginia Commonwealth University
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The purpose of this module is to teach participants about how to implement and host “BYOB” social events. Participants will leave this presentation equipped with the tools and knowledge of how to successfully conduct events with alcohol in this manner. 2
What does the acronym BYOB mean? 3
BYOB = Bring your own backpack full of beer. BYOB = No ID no problem. BYOB = Drink until its all gone. BYOB = The men provide all of the alcohol. BYOB = Shots, Beer Pong, Kings, and Quarters. BYOB = No cops no problems. BYOB = All you can drink for $5 at the door. BYOB = Jungle Juice and Hula Hooch. 4
BYOB = Bring Your Own Beverage 5
The next few slides include a specific statement. If the statement applies to you please stand-up. If the statement does not apply to you remain seated. Please make sure to be honest with yourself. There should be no talking during this activity. The information shared by individuals should remain confidential. 6
I have drank underage at an organization event during the past two years. 7
I have bought alcohol for a member of my organization who was not of age. 8
I have helped or organized the purchase of alcohol for members and non-members of my organization. 9
I have hosted a social event where members and non-members have drank underage. 10
I have never stopped anyone from drinking underage at an organization event. 11
I want my organization to be on social probation.
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I want to go to jail or be the defendant in court.
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I want to have a good time at my organization’s social events. 14
If everyone in my organization knew what BYOB was and how it worked it would be easier to do. 15
If my organization followed BYOB we could still have a good time at social events. 16
How do you feel? What did you learn
during this
activity? What was tough about this activity? After this activity do you feel that your organization practices BYOB social events correctly? 17
What are the basics and what does every member in my organization need to know about BYOB? 18
The organization does not provide alcohol. 19
There should be no separate beer fund or social fund organized or set-up for the purpose of providing alcohol to members and/or guests. 20
Individuals, over the age of 21, bring their own alcohol for personal consumption only. 21
Only individuals of legal drinking age can possess and consume alcohol at events. 22
Entrances Guest lists Punch Cards Types and amounts of alcohol Food and non-alcoholic beverages Chapter monitors and security Service distribution center Evaluating events
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How many entrances will there be to your event? It is recommended that you only have
one entrance to your event. The entrance should be well lit. It should be controlled and monitored by hired security or older members. The entrance should be different than the exit to your event. Both the entrance and exit need to have monitors.
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Ask for identification to check for the following items on your guest list before letting individuals into your event. Review to see if their name is
on the guest list. If their name is not on the guest list inform them politely that they will not be able to attend the event. Inform them of how to get on the guest list for the next event. 25
Check their identification
If the individual is
not of legal drinking age mark both of their hands with a large identification marker of an “X” in permanent marker. 26
If the individual is of drinking age and checking alcohol at the event: Provide them with a non-adjustable wristband. Stamp each of the individuals hands to identify that
the individual has already brought alcohol into the event. Check the individuals name off of the guest list and write the type of alcohol next to his/her name. Provide them with a punch card. 27
If the individual is of drinking age and does not check alcohol in they DO NOT receive a stamp or a wristband. Only those who bring alcohol are allowed to consume alcohol.
The organization does not provide alcohol. 28
Punch Cards Each guest who brings alcohol is given one punch card which
has a mark for each beer/drink he/she checks in at the door to the party. The punch card is personalized with the type of drink the guest brings. (ie. Bud Light, Smirnoff Ice, etc) The name of the attendee is written on the punch card. The guest’s drinks are delivered to the central bar by a member who is working the social event. The guest ticket is punched at the bar each time he/she claims one of the drinks he/she brought.
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One centralized location should be established for the distribution of all non-alcoholic and alcoholic beverages. 31
No other location, especially members rooms, can be used for the distribution of alcoholic beverages.
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The holding tank, which serves as a cooling area for the alcohol brought to the function by members and guests, is as simple as a large rubber trash can filled with ice. Large coolers, tubs, or refrigerators are also alternative options.
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Non-alcoholic beverages are to be presented in an attractive and accessible manner. These drinks should also be free to anyone who desires a non-alcoholic beverage. Closed single serving containers are suggested (cans and plastic bottles).
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Anyone who wishes to acquire an alcoholic beverage that he/she brought to the event must present their punch card, show their wristband and stamp. The bartender should pour each drink into an empty cup. The bartender should not provide the individual with a new cup or refill the cup until the individual has finished their drink. An individual should only have one alcoholic beverage at a time.
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The service monitors must not serve anyone who is intoxicated, even if the person has alcohol remaining.
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DO NOT serve to anyone who is drunk. 2. Present the punch card. 3. Show the wristband. 4. Return the empty. 1.
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Only one beer or wine cooler may be acquired at a time. Left-over alcohol can be picked up the following day; otherwise it is discarded.
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kegs jungle juice gin buckets liquor bar set-ups hard alcohol beer bongs pitchers shots common source glass bottles
cases pallets of beer premixed soda bottles or beverages water bottles with hard alcohol bottles or boxes of wine squeeze bottles thermoses
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Wine coolers in glass bottles are permitted to be checked in at the event. Wine coolers are to be poured in cups before being distributed to the participant. All other glass bottles are not permitted.
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Six (6), twelve (12) ounce cans of beer.
Four (4), ten (10) ounce wine coolers.
or
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The amount of non-alcoholic beverages should at least be equal to the number of underage members and guests at the event and provided throughout the event.
Non-alcoholic beverages should be served from closed single serving containers (cans and plastic bottles). 42
If alcohol is present the organization should provide food at the event. Appropriate types of food are breads, cheeses, vegetables, brownies, cookies, subs, pizzas, fruits, and dips.
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The role of chapter monitors is to make sure that the chapter(s) risk management policy is being followed. There should be at least one monitor for every 25 guests in attendance. Monitors should be older members of all participating organizations. Specialty clothing may be worn to distinguish monitors from the rest of the event attendees. 44
Chapter presidents, risk management chairs, and social chairs should not use alcohol during social events. This should be done to ensure that the event is run smoothly and the environment is kept safe for all attendees. In a crisis situations these officers serve as a point of contact for the chapter and should not be under the influence of alcohol 45
Monitors have the right to deny access to the event to anyone they think is already impaired by alcohol or other drugs, even if the person is on the guest list for the event.
THIS INCLUDES MEMBERS & OFFICERS 46
After the event is over, review it as a group at the next chapter or officer meeting. Evaluate what went well. Decide what you will need to improve upon for the future. Agree to what you will not let happen again.
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1. 2. 3. 4.
5.
Don’t Break the Law. Individuals bring their own alcohol for personal consumption only. The organization does not provide alcohol. If you are not on the guest list you cannot attend the event. The six or four rule.
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Why is it important to follow BYOB? What is something new that I learned? Who is responsible for making sure we follow the rules? Can we have alcohol at social events? Can we still have fun following BYOB?
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FIPG Policy http://www.fipg.org/FIPG/FIPG.nsf/835fe7d91217664d8525723c007a7545/9c0d3c 4d4ca5614e8525734b007b08a4/$FILE/FIPG%20Policy%20July%202008.pdf
Fraternity and Sorority Governing Councils VCU Risk Management Policies and Procedures http://www.chaptertools.net/site_files/file_1215715513.pdf
North-American Interfraternity Conference BYOB:Hosting Safe Social Events Guide http://nicindy.org
Delta Chi Fraternity Risk Management Manual 2008 http://www.deltachi.org/resources/reference_material/pdf-files/FIPG_11-08.pdf
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For more information or support please contact:
USC&A Fraternity & Sorority Life Office 907 Floyd Ave., Room 014 Richmond, VA 23284 Phone: (804) 828-4685 Email:
[email protected] Web: www.usca.vcu.edu/greeklife
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