Chapter 6 Powerpoint

MCITP Guide to Microsoft Windows Server 2008 Server Administration (Exam #70-646) Chapter 6 Configuring Windows Server 2008 Printing

Learning Objectives • Understand how Windows Server 2008 printing works • Use the XPS Print Path • Use the XML Paper Specification (XPS) • Install the Print Services role • Use the Printers window to configure printing properties

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Learning Objectives (cont’d.) • • • • • •

Install local and shared printers Configure printer properties Configure a nonlocal or Internet printer Manage print jobs Use the Print Management tool Troubleshoot common printing problems

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An Overview of Windows Server 2008 Printing • Clients can print on local print devices or network print devices • Network print client – Workstation or application that generates the print job

• Network print server – Computer or print server device offering the printer share

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An Overview of Windows Server 2008 Printing (cont’d.) • Print job – Document or items to be printed

• Shared network printer device – Object that is made available to network users for print services

• Spooling – Frees the server CPU to handle other processing requests in addition to print requests

• Printer driver – Provides the formatting instructions for a given printer MCITP Guide to Microsoft Windows Server 2008, Server Administration (Exam #70-646)

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How Network Printing Works • Software application at client generates a print file • Application communicates with the Windows graphics device interface (GDI) • Print file formatted with control codes to implement the special graphics, font, and color characteristics of the file • Software application places print file in client’s spooler by writing spool file to spooling subfolder • Remote print provider makes a remote procedure call to network print server MCITP Guide to Microsoft Windows Server 2008, Server Administration (Exam #70-646)

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How Network Printing Works (cont’d.) • Network print server uses four processes to receive and process a print file: – Router, print provider, print processor, and print monitor

• Server service calls Print Spooler service • Print provider works with print processor to ensure that file is formatted to use right data type • Print monitor pulls file from spooler’s disk storage and sends it to printer

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How Network Printing Works (cont’d.) • Activity 6-1: Print Spooler Service – Objective: Learn about the Print Spooler service and the services upon which it depends

Figure 6-1 Viewing the description of the Print Spooler service Courtesy Course Technology/Cengage Learning

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How Internet Printing Works • Internet Information Services (IIS) must be installed and running in Windows Server 2008 • Client must connect to the Windows Server 2008 IIS using a Web browser • Internet Printing Protocol (IPP) – Encapsulates the remote procedure call and print process information and is transported in HTTP

• Activity 6-2: Installing the Internet Printing Client – Objective: Install the Internet Printing Client so that clients can use IPP MCITP Guide to Microsoft Windows Server 2008, Server Administration (Exam #70-646)

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Using the XPS Print Path • XML Paper Specification (XPS) – Advanced way of printing documents for multiple purposes, including viewing electronic pages and printing pages in a polished format – Offered as an alternative to the GDI print path used by conventional documents

• XPS drive path uses XPSDrv Driver Model

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Installing the Print Services Role • Use the Print Management tool to: – Manage shared printers – Track printing events through a log you can view using the Event Viewer

• Services within role – Print Server – Internet Printing – LPD Service

• Activity 6-3: Installing the Print Services Role – Objective: Install the Print Services role using Windows Server 2008 MCITP Guide to Microsoft Windows Server 2008, Server Administration (Exam #70-646)

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Using the Printers Window • Enhanced from previous versions to enable more versatility • Left pane - Favorite links to folders, folders on the server • Right pane - Name, Documents, Status, Comments, Location • Use File menu to: – Add a printer, configure a shared printer, use a printer offline, configure a printer’s properties

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Using the Printers Window (cont’d.) • Activity 6-4: Configuring the Print Server Properties – Objective: Configure the print server properties from the Printers window

Figure 6-3 Print Server Properties dialog box Courtesy Course Technology/Cengage Learning

MCITP Guide to Microsoft Windows Server 2008, Server Administration (Exam #70-646)

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Installing Local and Shared Printers • Any server or workstation can host a shared printer

Figure 6-4 Shared network printers Courtesy Course Technology/Cengage Learning MCITP Guide to Microsoft Windows Server 2008, Server Administration (Exam #70-646)

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Installing a Printer • Steps depend on the type of printer you are adding – Plug and play – Or Add Printer Wizard

• Activity 6-5: Installing a Printer – Objective: Install a printer using the Add Printer Wizard

MCITP Guide to Microsoft Windows Server 2008, Server Administration (Exam #70-646)

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Installing a Printer (cont’d.)

Figure 6-5 Setting up a local printer Courtesy Course Technology/Cengage Learning

MCITP Guide to Microsoft Windows Server 2008, Server Administration (Exam #70-646)

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Installing a Printer (cont’d.)

Figure 6-6 Sharing a printer Courtesy Course Technology/Cengage Learning

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Enabling Printer Sharing on a Network • Network printer sharing – Enables printer sharing through the Windows Firewall

• Activity 6-6: Enabling Printer Sharing – Objective: Turn on printer sharing over the network

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Configure Printer Properties • Available by opening Control Panel • Properties dialog box – – – – – –

General printer information Printer sharing Printer port setup Printer scheduling and advanced options Security Device settings

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General Printer Specifications • General tab – Name – Location and Comment boxes • Store special notes about the printer

– Printer model name – Printing Preferences button • Used to specify additional information

• Activity 6-7: Viewing Printing Preferences – Objective: Determine the default setup for printing preferences on a printer MCITP Guide to Microsoft Windows Server 2008, Server Administration (Exam #70-646)

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General Printer Specifications (cont’d.)

Figure 6-7 Printer Properties General tab Courtesy Course Technology/Cengage Learning MCITP Guide to Microsoft Windows Server 2008, Server Administration (Exam #70-646)

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Sharing Printers • Sharing tab – Enable or disable a printer for sharing – Specify name of the share

• List in the directory option – To publish the printer through Active Directory

• Render print jobs on client computers option – Print job is first prepared by software on the client and submitted to the spooler on the client

• Additional Drivers button – Add new types of clients MCITP Guide to Microsoft Windows Server 2008, Server Administration (Exam #70-646)

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Sharing Printers (cont’d.)

Figure 6-8 Configuring printer sharing Courtesy Course Technology/Cengage Learning MCITP Guide to Microsoft Windows Server 2008, Server Administration (Exam #70-646)

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Sharing Printers (cont’d.) • Activity 6-8: Configuring the Domain Group Policy to Enable Publishing a Printer – Objective: Learn how to enable printer publishing in the domain’s group policy

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Port Specifications • Ports tab – Specify which server port is used for the printer – Options to set up bidirectional printing and printer pooling

• Bidirectional printing – Used with printers that have bidirectional capability

• Printer pooling – Configuring two or more identical printers connected to one print server

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Port Specifications (cont’d.)

Figure 6-9 Configuring printer policies Courtesy Course Technology/Cengage Learning MCITP Guide to Microsoft Windows Server 2008, Server Administration (Exam #70-646)

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Port Specifications (cont’d.)

Figure 6-10 Configuring printer ports Courtesy Course Technology/Cengage Learning MCITP Guide to Microsoft Windows Server 2008, Server Administration (Exam #70-646)

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Port Specifications (cont’d.) • The Add Port button enables you to add a new port – Local Port – Standard TCP/IP Port

Figure 6-11 Port options Courtesy Course Technology/Cengage Learning

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Port Specifications (cont’d.) • Activity 6-9: Configuring Printer Pooling – Objective: Learn how to configure printer pooling

• Activity 6-10: Transferring Print Jobs – Objective: Learn how to transfer print jobs from a malfunctioning printer

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Printer Scheduling and Advanced Options • Advanced tab – Have printer available at all times or limit the time to range of hours – Priority can be set from 1 to 99 – Use spooled printing or bypass the spooler and send print files directly to the printer

• Printer scheduling – Useful when there is one printer and two printer objects (shares) for that printer

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Printer Scheduling and Advanced Options (cont’d.) • Hold mismatched documents option – Causes the system to compare the setup of the printer with the setup in the document

• Print spooled documents first – Enables jobs that have completed spooling to be printed, no matter what their priority

• Keep printed documents option – Retains documents in the spooler after they have printed

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Printer Scheduling and Advanced Options (cont’d.) • Enable advanced printing features option – Use special features associated with a particular printer

• Printing Defaults button – Specify default settings for print jobs

• Data types – – – – –

RAW RAW (FF appended) RAW (FF auto) NT EMF TEXT

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Printer Scheduling and Advanced Options (cont’d.) • Separator Page option – Prints a blank page at start of each job

• Activity 6-11: Changing Data Types – Objective: Learn how to change the data type when printing problems occur

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Configuring Security • Shared printer can be set up to use security features – Share permissions, auditing, ownership

• Default permissions – Everyone group—Print – Creator Owner—Manage documents – Administrator account—Print, Manage printers, and Manage documents – Administrators, Server Operators, Print Operators groups—Print, Manage printers, and Manage documents MCITP Guide to Microsoft Windows Server 2008, Server Administration (Exam #70-646)

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Configuring Security (cont’d.)

Figure 6-13 Configuring security Courtesy Course Technology/Cengage Learning MCITP Guide to Microsoft Windows Server 2008, Server Administration (Exam #70-646)

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Configuring Security (cont’d.)

Table 6-1 Printer share permissions

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Configuring Security (cont’d.) • Advanced button on the Security tab – Special permissions • Fine-tune shared printer permissions

– Printer auditing

• Activity 6-12: Configuring Printer Security – Objective: Learn how to set up security on a shared printer

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Configuring Device Settings • Device Settings tab – Specify printer-specific settings

• Make sure memory reported in device settings matches the memory installed in printer

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Figure 6-14 Configuring shared printer auditing

Figure 6-15 Configuring printer device settings

Courtesy Course Technology/Cengage Learning

Courtesy Course Technology/Cengage Learning

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Configuring a Nonlocal Printer or an Internet Printer • Connect to a network printer by using the Add Printer Wizard: – – – –

Open the Printers window Double-click Add Printer Click Add a network, wireless or Bluetooth printer Select a printer from the list of printers found by the Add Printer Wizard – Follow the instructions to complete the installation

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Managing Print Jobs • Users with Print permissions can: – Send print jobs to the printer – Pause, resume, and restart their own print jobs – Cancel their own print jobs

• Print Operators, Server Operators, and other groups having Manage documents permissions can: – Send print jobs to the printer – Pause, resume, and restart any user’s print jobs – Cancel any user’s print jobs

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Controlling the Status of Printing • Printer control and setup information for a particular printer associated with that printer’s properties • Can pause a printer to fix a problem

Figure 6-16 Pausing printing Courtesy Course Technology/Cengage Learning

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Controlling Specific Print Jobs • Pause, resume, restart, or view the properties of one or more documents in the print queue of a printer • Print queue – Stack of print jobs – First job submitted at the top of the stack and the last job submitted at the bottom – Contains all jobs waiting to be sent from the spooler to the printer

• Change print priority • Set time for selected jobs to print MCITP Guide to Microsoft Windows Server 2008, Server Administration (Exam #70-646)

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Controlling Specific Print Jobs (cont’d.) • Activity 6-13: Pausing a Printer and Canceling a Document – Objective: Learn how to pause a printer and cancel a document

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Using the Print Management Tool • Also called the Print Management Console or PMC • Centralizes shared printer control in one place – Enables printer administrators and operators to manage the print functions of some or all of the shared printers on a network

• Tasks performed with Print Management tool • Activity 6-14: Using the Print Management Tool – Objective: Learn how to use the Print Management tool

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Using the Print Management Tool (cont’d.)

Figure 6-18 Print Management tool Courtesy Course Technology/Cengage Learning MCITP Guide to Microsoft Windows Server 2008, Server Administration (Exam #70-646)

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Troubleshooting Common Printing Problems • Windows Server 2008 Print Spooler service – Experiences a temporary difficulty – Gets out of synchronization – Hangs

• Solution: stop and restart the print spooler service

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Table 6-2 Troubleshooting printing problems

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Summary • Windows Server 2008 printing – Graphics device interface (GDI) – Files spooled via Print Spooler services

• Internet printing – Print files through Internet connection using HTTP and Internet Printing Protocol (IPP)

• Print Services role – Turn Windows Server 2008 into print server

• Install printers using Add Printers Wizard MCITP Guide to Microsoft Windows Server 2008, Server Administration (Exam #70-646)

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Summary (cont’d.) • Configure installed printers using properties • Manage printer by pausing, resuming, and setting default printer • Print Management tool consolidates network printer management • Troubleshooting printer problems may be simple or complex

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