As of November 1st we are happy to announce that UNCW has joined together with Enterprise Rent – A – Car to offer vehicles for campus to use in place of Motor fleet. You may rent a vehicle from Enterprise or choose to use your personal vehicle and receive the higher mileage rate.
Newer Vehicles with lower mileage Cost Saving to the University and the Employees’ Departmental Budgets Enterprise will deliver and pick up the vehicles directly to designated areas on campus No out of pocket expense for vehicle rentals
Enterprise Plus is a program that allows each employee to create a member profile with Enterprise utilizing the UNCW contracted rates. Each employee should create an Enterprise Plus profile which will have their personal information saved. • If you choose not to enroll in the Plus Program before your first rental reservation, the Local Branch will require your driver’s license information and contact information before each delivery of vehicle. • If you are already an Enterprise Plus Member, please send your name and member number to [email protected]
This will allow your profile to be updated with the current UNCW contracted rates and account.
Earn credits toward future business rental reservations Go to Enterprise.com to create your profile.
The classes in red should be utilized. If any other class is needed, justification must be provided to the Travel Office and approved before the trip.
Create a travel authorization in E-Travel first Reserve a vehicle via the customized UNCW booking tool. o http://www.enterprise.com/car_rental/deeplinkmap.do?bid=004&gpbr=53A
• Before navigating through the booking link, please enter your Enterprise Plus Member information via the tab on the top right corner of the webpage. • Select location and enter dates/times that you will need vehicle • Select car class – Economy, Compact, Intermediate, and Standard • All other size vehicles classes must be preapproved by the Travel Office
• Enter your travel authorization number(from E-Travel) and the Fund Number(that the rental car will be paid from) example: TR12345/123456. • Enter the phone number that Enterprise can reach you • Confirm the reservation and how you will obtain the vehicle
In E-Travel under your travel authorization select “Prepaid Rental Car”. Select “Add” and enter the dates, fund to be charged and amount. Route for approval.
At the current time there are six locations that Enterprise will drop off and pick up vehicles. • • • • • •
Eaton Plaza – in front of James Hall Lot F – in front of DePaolo Hall Small Lot behind Warwick Center Lot behind Cameron Hall Small Lot beside Watson School – Education Building Lot T – behind McNeill Hall
There are 3 options for employees when needing a car early in the morning 1.
Contact local office branch and have them deliver the car over the weekend. Charges will be delayed until your travel time; however the vehicle should not be used until business travel date starts Utilize the branch at 5601-B Market Street, which is a 7 day branch: Monday – Friday 7:30 AM – 7:00 PM, Saturday - Sunday 9:00 AM – 6:00 PM. Personal Car can be left here for no charge. Utilize the Wilmington Airport Location – which is open 7 days a week. Monday – Friday 8:00 AM – 10:00 PM, Saturday – Sunday 9:00 AM – 9:00 PM. Please note at this location the taxes and fees are higher and you will have to pay to park your personal car.
Please note if you require these after hours needs that requires option 1, use the College Road branch; for option 2 or 3, you must use the online booking tool to have the reservation charged directly to UNCW. Otherwise you will have to pay and be reimbursed.
Unless specified otherwise with the Branch, Enterprise will deliver the vehicle to the space closest to the building in which you are “assigned” as listed in UNCW directory. The vehicle will be in one of the designated Enterprise spaces If a drop box is not available UNCW Employee(or admin) will obtain the keys and rental agreement from the Branch representative who is delivering the car.
Once your trip has concluded, the vehicle is to be returned to the same spot (or closest to) as delivery. Call the local branch to advise them the car is back on campus and ready to be picked up. Be sure to place the UNCW Enterprise Rental Parking Pass in the front windshield to avoid ticketing. Keys can be given to the admin of your department for the Enterprise Representative to pick up the vehicle. If car is damaged when Enterprise picks up vehicle, the employee will be required to meet them at the car.
All rentals booked through the online booking tool will be charged directly to the University If wanting to rent a car and be reimbursed or use your UNCW Visa Travel Card, continue to use the account number NC53H82 There are no mileage fees or additional driver charges when using the UNCW Rates Upon return, employees are not required to refuel the vehicle. Enterprise will charge the pump-price for the fuel. This will be directly charged to the same fund as the rental car.
The Local Branch Contact Information: o
2309 S. College Road, Wilmington, NC 28403
Branch Manager, Mathew Johnson (910) 397-9110 option 4 Account Manager, Sarah Bardwell, [email protected]
Online booking tool http://www.enterprise.com/car_rental/deeplinkmap.do?bid =004&gpbr=53A4&cnty=US&cust=GAR53J6 . Enterprise Website www.Enterprise.com
Contact the Travel Office at o o
962-7504 or 962-4217 Email Laura Gore at [email protected]
UNCW Travel Website http://www.uncw.edu/travel/ http://www.uncw.edu/travel/employees/rentalcar.html
UNCW Policies and Procedures http://www.uncw.edu/policies/documents/05-179.pdf
Enterprise Mileage Calculator http://www.uncw.edu/travel/
Frequently Asked Questions for Enterprise http://www.uncw.edu/travel/documents/FrequentlyAskedQuestionsaboutEnterprise.pdf
E-Travel Link https://busaff.uncw.edu/ubusiness/index.cfm