File - Keehner Meadows HOA

January 5, 2018 | Author: Anonymous | Category: Social Science, Political Science
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2014 Annual HOA Meeting

Keehner Meadows HOA 2014 Annual Meeting Sunday, March 2, 2014 Tuesday, April 29,2014 Amy Steingraeber, President Ann Niehaus, Secretary Caroline Brace, Treasurer

2014 Annual HOA Meeting

Agenda      

Call to Order Introductions Proof of Notice of Meeting or Waiver Attendance & Quorum (Total lots 124, Quorum = 36) Reading of Minutes of Preceding Meeting or Wavier Reports    



Election of Trustees 





Secretary Position

New Issues 



Committees – Social & Chronicles, Maintenance & Landscaping, Other Financial - Review and Progress Against Goals / Prior Year Stats Accomplishments – HOA Directory, HOA Website, Keehner Chronicles

Other

Questions Adjournment

2014 Annual HOA Meeting

Keehner Meadows HOA  Call

to Order  Proof of Notice 

Mailed February 1, 2014

 Attendance 

& Quorum

Review Count on Attendance Sheet

 Reading

of Minutes of Prior Meeting 2013 or Waiver

2013 HOA Minutes

2014 Annual HOA Meeting

Keehner Meadows 2012 Annual HOA Meeting Minutes Sunday March 4, 2012 at the West Chester Library The annual meeting of the Keehner Meadows Community Association was held on Sunday March 4, 1012 at the West Chester Library in West Chester, Ohio. Notice of the meeting was sent by regular mail in January 2012. Amy Steingraeber called the meeting to order at approximately 3:14 p.m. A total of 29 residents were in attendance and seven proxys were received. The following residents were in attendance: Russell of 7315 Leemel Drive, Barron of 7324 Leemel Dr. , Bucher of 7316 Leemel Dr. , Wurst of 7257 Julie’s Cove, Lusk of 8961 Wintergreen, Voss of 8914 Wintergreen Drive, Colangelo of 8907 Michelle Point, Betscher of 8926 Michelle Point, Kerber of 7270 Susan Springs Drive, Johnson of 7240 Susan Springs, Robertson of 7230 Susan Springs, Buck of 7350 Susan Springs, Guzman of 7370 Susan Springs, Brace of 7380 Susan Springs, Direnzi of 7400 Susan Springs, Carr of 7397 Susan Springs, Runkle of 7387 Susan Springs, Carr of 7357 Susan Springs, Baker of 8924 Wintergreen, Niehaus of 7297 Susan Springs, McDonald of 7457 Susan Springs, Steingraeber of 7507 Susan Springs, Dunsford of 7480 Susan Springs, Doddy of 7440 Susan Springs. Proxys were received for Jensen of 7390 Sussex Dr, Wagner of 7299 Leemel Drive, Williams of 7307 Leemel Drive, Almer of 8937 Michelle Point, Gunn of 8936 Michelle Point, Sefton of 7377 Susan Springs, and Thompson of 7500 Susan Springs.

Keith Betscher made a motion to waive the reading of the minutes from the 2011 Annual Meeting. The motion was seconded by Dan Steingraeber and Geri Baker and then approved with no objections. Keith Betscher announced the next community wide garage sale will be held on Saturday April 28th. The community association pays for the advertisements and posts signs directing others to the neighborhood. This is an excellent way for the homeowners to sell their used and unwanted items. Keith also discussed the maintenance at the front entrance way. There is one bad sprinkler head that will be replaced. Light poles at the front entrance have been rewired and have new bulbs as well as a new photo eye. Keith does not want to put lights on a timer because of power outages. Larry Voss made a suggestion for a backup to be purchased. Keith gave credit to the homeowners across the street from the model home that currently cut the grass on both sides of the entrance to the neighborhood for a nominal fee. It saves the HOA a significant amount of money to not have this contracted out. The bid for the 2012 landscaping of the beds has a very minimal increase. Amy Steingraeber, acting president, will maintain planters and change out the plants 4x per year. Keith is requesting that homeowners keep their exterior lights on at night for those neighbors that may be out walking. Geri Baker, acting Treasurer, discussed the current budget. She explained that the HOA is doing well and the fees have been maintained at $140 annually. Overages in the budget from 2011 were due to the planter boxes being stolen at the front entrance, water line leak at the front entrance and liens filed for those who have not paid HOA fees. She discussed the current status of residents who had not paid their HOA fees for 2012 and the cost to file on those. The administrative items for the meeting included the addition of the neighborhood directory, HOA website and the return of the Keehner Chronicles. The new website is www.KeehnerMeadowsHOA.com. All forms for improvements as well as the covenants are available on this site. The forums on this site will take the place of the old YAHOO GROUPS. Please make sure you visit this site and register as a user for the forums. After updating resident information at the meeting, the neighborhood directory will be available as well as a plat map of Keehner Meadows. We are also hoping to reintroduce the Keehner Chronicles, a neighborhood newsletter updating residents on the goings on of the neighborhood. We will be looking for street representatives as this project progresses. There are no available positions for election at this time but it was announced that Geri Baker’s position will be available next year. The last agenda of the meeting was the proposal for a shed amendment. Our current covenants do not allow for sheds. One of the residents spoke to the members of the meeting to propose a change. The HOA has contacted an attorney to discuss these changes and what needs to be done. It was explained that 75% (93 lots) of homeowners would have to sign and agree to the change. The HOA has provided a full list of specific guidelines and restrictions that would have to be put into place for any changes to happen. The legal fees would be approximately $950. The residents who wish to make the change will be required to do the work in obtaining the signatures. Discussions continued about the value or devalue of properties with sheds. Keith Betscher thanked the board for handling a controversial issue in such a fair unbiased way. The meeting adjourned at approximately 4:45 pm.

2014 Annual HOA Meeting

Keehner Meadows HOA Reports - Committees  Keehner  Social

Chronicles

Keehner Chronicles Newsletter 

What is it? 



A newsletter that is delivered to your mailbox 3-4 times a year.

Goal: Provide information to Keehner Meadows homeowners in a streamlined format   

New homeowners New family additions Classifieds 



Babysitters, painters, cleaning services, home maintenance, lawn care, etc.

Communicate information from the board to homeowners

How can you help? 

We need information to fill the newsletter:    

Neighborhood events Neighborhood news Additions to the classifieds Favorite recipes to share with neighborhood

EMAIL US: [email protected]

Sample Newsletter

Keehner Meadows Social Committee



Goal: to plan neighborhood-wide events where neighbors can socialize and meet new neighbors

Join our Email List: [email protected] Or sign up on clipboard

Join Keehner Meadows on FACEBOOK!

We need YOU! 

To host/plan events such as:         

Block party in your cul-de-sac Wine & cheese Game night Golf outing Back yard BBQ Ladies night/men’s night Kids party Backyard movie night Book club

2014 Annual HOA Meeting

Keehner Meadows HOA Reports – Committees  Common 

Areas Maintenance

Front Entranceway – Lighting, Sprinklers

 Landscaping  Annual 

Keehner Meadows Yard Sale

Date – last Saturday of April; 8AM-1PM April 26th

HOA Financials

2014 Annual HOA Meeting

2014 Annual HOA Meeting

KM HOA Board 2013 ACCOMPLISHMENTS 

HOA Board “Score Board”



HOA Homeowners Directory



HOA Website – www.KeehnerMeadowsHOA.com



facebook



Continuation of HOA Keehner Chronicles

2014 Annual HOA Meeting

KM HOA Board Stats Keehner Meadows Home Owners Association "Status Board" for year 2013 # of items

Comments

Improvement Applications Decks Fences Pools

1 1 1

Structures

2

Other

3

7299 Leemel 8968 Wintergreen 7240 Susan Springs Drive 7437 Susan Springs Drive (roof over deck); 8915 Heather Ann Drive (pergola over deck) 7286 Leemel (house color); 7265 Julie's Cove (Shingles); 9013 Wintergreen (treee removal - not in HOA)

Good Standing Letters

2

7324 Leemel; 8968 Wintergreen

New Residents

4

*see attached

2

"8.1.7 Maintenance: Each an every Lot and house thereon shall be maintained by the Owner thereof in a reasonable manner in accordance with the general standards of maintenance prevailing throughout the Property. All landscaping on the Lots shall be maintained in good condition. All lots, including any areas designated as “open space/ landscape easements” or “natural buffer easements” on such Lots, shall be kept free of debris and clutter and shall be mowed."

1

foreclosure

Complaints

Landscaping/Maintenance

HOA Fee Delinquencies

Welcome New 2013 Residents! Justin & Jann Volz Jason Brisken Kathryn & Lucas Sheehan Jonathon Duncan

(7324 Leemel Drive) (8907 Michelle Point) (8968 Wintergreen) (7273 Julie's Cove)

2014 Annual HOA Meeting

HOA Directory

2013 Keehner Meadows HOA HomeOwners Directory Listed by Lot # 2013 Keehner Meadows HOA HomeOwners Directory Listed by Lot # Email 1 Email 2 LOT # Last Name Names House # Street Name Closed H-Phone Alt. Phone 2013First Keehner Meadows HOA HomeOwners Directory Listed by Lot # Email 1 Email 2 LOT # Last Name First Names House # Street Name Closed H-Phone Alt. Phone HOA HomeOwners Directory Listed by Lot # 1 Ren Henry 2013 Keehner Meadows 7243 Leemel Drive 01/01/07 779-8655 [email protected] Email 1 Email 2 LOT # Last Name First Names House # Street Name Closed H-Phone Alt. Phone HOA HomeOwners Directory Listed by Lot # 1 Ren Henry 2013 Keehner Meadows 7243 Leemel Drive 01/01/07 779-8655 [email protected] Email 2 LOT # Last Davidson Name First Names7251 House # Name 779-7202 Closed H-Phone Alt. Phone 2 Muldrow & Trina Leemel Drive Street 11/30/04 [email protected] Email 1 HOA HomeOwners Directory Listed by Lot # 1 Ren Henry 2013 Keehner Meadows 7243 Leemel Drive 01/01/07 779-8655 [email protected] 3 4 5 6 7 8 9 10 11 12 13 14 15 16

Email 2 LOT # Last Davidson Name First Names7251 House # Name 779-7202 Closed H-Phone Alt. Phone 2 Muldrow & Trina Leemel Drive Street 11/30/04 [email protected] Email 1 Wohlstein Francene Lord-Wohlstein & Scott 7259 Leemel 08/19/04 [email protected] 1 Ren Henry 7243 Drive Leemel Drive 759-5762 01/01/07 779-8655 [email protected] Email 2 LOT # Last Davidson Name First Names7251 House # Name 779-7202 Closed H-Phone Alt. Phone 2 Muldrow & Trina Leemel Drive Street 11/30/04 [email protected] Email 1 3 Wohlstein Francene Lord-Wohlstein & Scott 7259 Leemel 08/19/04 [email protected] 1 Ren Henry 7243 Drive Leemel Drive 759-5762 01/01/07 779-8655 [email protected] Bolender2 7267 Leemel 08/31/05 [email protected] Muldrow Michael & Lynn Davidson & Trina 7251 Drive Leemel Drive 779-0015 11/30/04 779-7202 [email protected] 3 Wohlstein Francene Lord-Wohlstein & Scott 7259 Leemel 08/19/04 [email protected] 1 Ren Henry 7243 Drive Leemel Drive 759-5762 01/01/07 779-8655 [email protected] 4 Bolender2 7267 Leemel 08/31/05 [email protected] Muldrow Michael & Lynn Davidson & Trina 7251 Drive Leemel Drive 779-0015 11/30/04 779-7202 [email protected] Olivas 3 7275& ScottLeemel 10/31/06 [email protected] [email protected] Wohlstein Celine & Marcos Francene Lord-Wohlstein 7259 Drive Leemel Drive 08/19/04 759-5762 [email protected] 4 Bolender2 7267 Leemel 08/31/05 [email protected] Muldrow Michael & Lynn Davidson & Trina 7251 Drive Leemel Drive 779-0015 11/30/04 779-7202 [email protected] 5 Olivas 3 7275& ScottLeemel 10/31/06 [email protected] [email protected] Wohlstein Celine & Marcos Francene Lord-Wohlstein 7259 Drive Leemel Drive 08/19/04 759-5762 [email protected] Poneris 4 7283 Leemel 02/03/04 [email protected] Bolender Constantino Michael & Lynn 7267 Drive Leemel Drive 777-9380 08/31/05 779-0015 [email protected] 5 Olivas 3 7275& ScottLeemel 10/31/06 [email protected] [email protected] Wohlstein Celine & Marcos Francene Lord-Wohlstein 7259 Drive Leemel Drive 08/19/04 759-5762 [email protected] 6 Poneris 4 7283 Leemel 02/03/04 [email protected] Bolender Constantino Michael & Lynn 7267 Drive Leemel Drive 777-9380 08/31/05 779-0015 [email protected] Seamon 5 Michael & Paula 7291 Leemel 06/30/09 [email protected] Olivas Celine & Marcos 7275 Drive Leemel Drive 10/31/06 [email protected] [email protected] 6 Poneris 4 7283 Leemel 02/03/04 [email protected] Bolender Constantino Michael & Lynn 7267 Drive Leemel Drive 777-9380 08/31/05 779-0015 [email protected] 7 Seamon 5 Michael & Paula 7291 Leemel 06/30/09 [email protected] Olivas Celine & Marcos 7275 Drive Leemel Drive 10/31/06 [email protected] [email protected] Wagner 6 Joe & Lisa Constantino 7299 Leemel 06/26/03 [email protected] Poneris 7283 Drive Leemel Drive 777-0332 02/03/04 614-5211 777-9380 [email protected] 7 Seamon 5 Michael & Paula 7291 Leemel 06/30/09 [email protected] Olivas Celine & Marcos 7275 Drive Leemel Drive 10/31/06 [email protected] [email protected] 8 Wagner 6 Joe & Lisa Constantino 7299 Leemel 06/26/03 [email protected] Poneris 7283 Drive Leemel Drive 777-0332 02/03/04 614-5211 777-9380 [email protected] Williams7 7307 Leemel 04/19/02 [email protected] Seamon Robert & Karmen Michael & Paula 7291 Drive Leemel Drive 779-1593 06/30/09 [email protected] 8 Wagner 6 Joe & Lisa Constantino 7299 Leemel 06/26/03 [email protected] Poneris 7283 Drive Leemel Drive 777-0332 02/03/04 614-5211 777-9380 [email protected] 9 Williams7 7307 Leemel 04/19/02 [email protected] Seamon Robert & Karmen Michael & Paula 7291 Drive Leemel Drive 779-1593 06/30/09 [email protected] Russell 8 Timothy & Tracie 7315 Leemel 03/08/02 [email protected] Wagner Joe & Lisa 7299 Drive Leemel Drive 759-0618 06/26/03 777-3001 777-0332 614-5211 [email protected] 9 Williams7 7307 Leemel 04/19/02 [email protected] Seamon Robert & Karmen Michael & Paula 7291 Drive Leemel Drive 779-1593 06/30/09 [email protected] 10 Russell 8 Timothy & Tracie 7315 Leemel 03/08/02 [email protected] Wagner Joe & Lisa 7299 Drive Leemel Drive 759-0618 06/26/03 777-3001 777-0332 614-5211 [email protected] Barron 9 7324 Leemel 05/31/02 [email protected] [email protected] Williams Paul & Kathleen Robert & Karmen 7307 Drive Leemel Drive 779-6499 04/19/02 309-0796 779-1593 [email protected] 10 Russell 8 Timothy & Tracie 7315 Leemel 03/08/02 [email protected] Wagner Joe & Lisa 7299 Drive Leemel Drive 759-0618 06/26/03 777-3001 777-0332 614-5211 [email protected] 11 Barron 9 7324 Leemel 05/31/02 [email protected] [email protected] Williams Paul & Kathleen Robert & Karmen 7307 Drive Leemel Drive 779-6499 04/19/02 309-0796 779-1593 [email protected] Bucher 10 Russell Phillip & Maureen 7316 Leemel 03/08/02 [email protected] Timothy & Tracie 7315 Drive Leemel Drive 779-3411 03/08/02 759-0618 777-3001 [email protected] 11 Barron 9 7324 Leemel 05/31/02 [email protected] [email protected] Williams Paul & Kathleen Robert & Karmen 7307 Drive Leemel Drive 779-6499 04/19/02 309-0796 779-1593 [email protected] 12 Bucher 10 Russell Phillip & Maureen 7316 Leemel 03/08/02 [email protected] Timothy & Tracie 7315 Drive Leemel Drive 779-3411 03/08/02 759-0618 777-3001 [email protected] Oliveira 11 Barron Renan & Emily 7308 Leemel 10/22/09 [email protected] Paul & Kathleen 7324 Drive Leemel Drive 835-5023 05/31/02 835-5021 779-6499 309-0796 [email protected] [email protected] 12 Bucher 10 Russell Phillip & Maureen 7316 Leemel 03/08/02 [email protected] Timothy & Tracie 7315 Drive Leemel Drive 779-3411 03/08/02 759-0618 777-3001 [email protected] 13 Oliveira 11 Barron Renan & Emily 7308 Leemel 10/22/09 [email protected] Paul & Kathleen 7324 Drive Leemel Drive 835-5023 05/31/02 835-5021 779-6499 309-0796 [email protected] [email protected] Shaw 12 Bucher Nathan & Kathryn 7292 Leemel 07/31/03 [email protected] [email protected] Phillip & Maureen 7316 Drive Leemel Drive 759-1877 03/08/02 779-3411 [email protected] 13 Oliveira 11 Barron Renan & Emily 7308 Leemel 10/22/09 [email protected] Paul & Kathleen 7324 Drive Leemel Drive 835-5023 05/31/02 835-5021 779-6499 309-0796 [email protected] [email protected] 14 Shaw 12 Bucher Nathan & Kathryn 7292 Leemel 07/31/03 [email protected] [email protected] Phillip & Maureen 7316 Drive Leemel Drive 759-1877 03/08/02 779-3411 [email protected] Knipper 13 Oliveira Kelli & NathanRenan & Emily 7284 Leemel 09/09/03 [email protected] [email protected] 7308 Drive Leemel Drive 10/22/09 835-5023 835-5021 [email protected] 14 Shaw 12 Bucher Nathan & Kathryn 7292 Leemel 07/31/03 [email protected] [email protected] Phillip & Maureen 7316 Drive Leemel Drive 759-1877 03/08/02 779-3411 [email protected] 15 Knipper 13 Oliveira Kelli & NathanRenan & Emily 7284 Leemel 09/09/03 [email protected] [email protected] 7308 Drive Leemel Drive 10/22/09 835-5023 835-5021 [email protected] Kanno 14 Shaw Basil & Jane Nathan & Kathryn 7276 Leemel 08/26/03 [email protected] 7292 Drive Leemel Drive 779-4599 07/31/03 759-1877 [email protected] [email protected] 15 Knipper 13 Oliveira Kelli & NathanRenan & Emily 7284 Leemel 09/09/03 [email protected] [email protected] 7308 Drive Leemel Drive 10/22/09 835-5023 835-5021 [email protected] 16 Kanno 14 Shaw Basil & Jane Nathan & Kathryn 7276 Leemel 08/26/03 [email protected] 7292 Drive Leemel Drive 779-4599 07/31/03 759-1877 [email protected] [email protected] 15 Knipper Kelli & Nathan 7284 Leemel Drive 09/09/03 [email protected] [email protected] 16 Kanno 14 Shaw Basil & Jane Nathan & Kathryn 7276 Leemel 08/26/03 [email protected] 7292 Drive Leemel Drive 779-4599 07/31/03 759-1877 [email protected] [email protected] 15 Knipper Kelli & Nathan 7284 Leemel Drive 09/09/03 [email protected] [email protected] 16 Kanno Basil & Jane 7276 Leemel Drive 08/26/03 779-4599 [email protected] 15 Knipper Kelli & Nathan 7284 Leemel Drive 09/09/03 [email protected] [email protected] 16 Kanno Basil & Jane 7276 Leemel Drive 08/26/03 779-4599 [email protected]

HOA Directory 2013

16

Kanno

Basil & Jane

7276

Leemel Drive

08/26/03

779-4599

[email protected]

2014 Annual HOA Meeting

Keehner Meadows HOA

Website www.KeehnerMeadowsHOA.com  Repository

for all essential documents  Homeowner Forums  Homeowner Directory  News, Updates, and Calendar  Email  Important Links

2014 Annual HOA Meeting

Keehner Meadows HOA

Website www.KeehnerMeadowsHOA.com

2014 Annual HOA Meeting

Keehner Meadows HOA Election of Trustees 

One Formal Position Open at this time   



Unofficial Positions  



Ann Niehaus – Secretary until 2014 Caroline Brace– Treasurer until 2016 Amy Steingraeber – President until 2015

Keith Betscher –HOA Maintenance Alyssa Carr, Ashley Direnzi, Kelli O’Connell – Social Committee

Volunteers Always Welcome!

2014 Annual HOA Meeting

Secretary Election KM HOA By-Laws, Section 18.b. Role of Secretary:

The Secretary shall record the votes and keep the minutes and proceedings of meetings of the Board and of the Members, serve notice of meetings of the Board and of the Members, keep appropriate current records showing the names of Members of the Association together with their addresses and shall act in the place instead of the President in the event of the President’s absence or refusal to act.

2014 Annual HOA Meeting

Secretary Election Candidates: • Suzanne Thompson, 7500 Susan Springs Drive • • •

2014 Annual HOA Meeting

Keehner Meadows HOA  Other

Issues  Questions  Adjournment

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