Job Bidding Glossary

Job Bidding Glossary TERM

DEFINITION

Best Qualified

A management decision to reduce the number of occupied duty assignment(s) in an established section and/or installation. The ability to submit bids for positions through the use of telephone and computer applications. Announcement document listing the senior/successful bidder(s) of a corresponding posting. A selection method for identified APWU positions

Bid

A request by a bargaining unit employee to be considered for a posted position.

Abolish Automated Bidding Award Notice

Bid Cluster Bid Status Bid Withdrawal Bidding Computer CA cc CC CK COB Cost Center Craft Craft ID Delimit Draft Posting EE Effective Date EG EIN Eligible Bid Eligible Bidder ESG ESS

Excess Excessing Finalized Posting FTF FTR HCES HR Generalist

A group of facilities for which all employees in each facility can bid on posted positions at any other facility in the (bid) cluster. Seniority within a craft is defined across all facilities in the (bid) cluster. The current status of an employee's submitted bid against a posted position. The act of canceling a previously submitted bid within the open period of a posting. A postal owned computer used by bargaining unit employees to submit position bids electronically System identifier of City Carrier (Carbon Copy) To include in correspondence, as information, parties other then the primary recipient(s) Complement Committee System identifier of Clerk Close of Business The equivalent of an installation's "Finance Number" Positions for which a union has secured exclusive recognition at the national level. Included are city carriers, clerks, mail handlers, rural carriers, maintenance employees and motor vehicle employees, each representing a separate craft. A two letter code that identifies the craft. Ex. CA, CK, MH, etc. To replace the end date of a validity period of a record with one that occurs sooner than originally stated. Preview of a posting which provides a final opportunity to make changes prior to the final posting. employee The date on which an action is active. Employee Group (equivalent - Employee Designation) Employee Identification Number A bid submitted by a bargaining unit employee within the guidelines and timeframe set forth in the National Labor Agreements. An employee whose bid is included in the processing for a posted positions as determined by the National Labor Agreements. Employee Sub Group (equivalent - Employee Activity) Employee Self Service - allows employees to display and maintain personal contact information, look up a colleague's contact information and access a personal workflow box Term used to describe a situation in which the number of employees in a section, craft or installation, needs to be reduced more rapidly than can be effected through attrition The process of reassigning an employee who has been identified as being excess to the needs of the section, craft or installation The official document distributed and displayed, inviting employees to bid on vacant positions. Full time Flexible Full time Regular Human Capital Enterprise System - USPS HR computer system using SAP software to support Postal employee's Human Resource needs. Human Resources Generalist - The District Human Resources contact.

HRSSC Incumbent Initial Vacancy IVR JB1000

JB1050 JB1100 JB1200 JB1300 JB1400 JB1500 JBM JBM Toolkit Job Job ID # Key Position Kiosk LDC LMOU Local Services Managers' Portal Manual Bid Manual Bidding Process MH

MSS

MVO MVS NLT NOA Occupied Position

Human Resources Shared Service Center, Greensboro, NC An employee currently holding a duty assignment A bid assignment, which has been newly created or newly vacated Interactive Voice Recognition Job Bidding worksheet which is submitted (1) with a completed vacancy report that carries posting instructions. (2) The tool used to request a special posting outside of a regular posting cycle. Job Bidding worksheet used by authorized automated Bid Clusters to request a vacancy report for the purposes of providing posting information where no posting cycles have been established. Job Bidding worksheet used by District Local Services to communicate Live Bid information to the SSC. Job Bidding worksheet used to document and submit manual bidding results, residual placements and other actions outside of the automated bidding process. Job Bidding worksheet used to document information necessary for the management of occupied positions. A worksheet used to document bargaining unit training and qualification information for HRSSC processing. Job Bidding worksheet used to document posting schedule information annually in November. Job Bid Management Intranet site located on the PostalPEOPLE website which contains job bidding information and worksheets A general classification of duties. i.e. City Letter Carrier (equivalent of Occupation Code) A number that is assigned to a job (Occ Code) for identification. Key Position is used as a benchmark, or model, in the creation of standard positions. A stand-alone computer station providing HR information and services. Labor Distribution Code Local Memorandum of Understanding - A negotiated agreement between local management and the local union and established under the provisions of Article 30 of the national agreement. The District/PC office/department which supports and coordinates personnel activities with HR Shared Services Center, Managers and Employees. (See MSS) A PS1717 or local equivalent used by bargaining unit employees to record and submit bids for posted positions for which they wish to be considered. Bidding process which is posted and processed outside of the automated HCE system and for which employee bid manually. System identifier of Mail Handler Management Self Service - The Manager’s portal provides managers/supervisors, who are designated as chiefs, the ability to log in and view information and resources to help manage their workforce, perform administrative tasks, and assist their employees with qualification and skill development.

Motor Vehicle Operator Motor Vehicle Services No later then Nature of Action A position that is currently held by an employee. The electronic mail program used by HCES and the Postal Service to communicate Outlook and exchange documents PC Performance Cluster Performance Cluster Complement Committee - has the responsibility of reviewing PC Complement Committee all activities involving complement including movement of personnel within and outside of the PC. PCCC Performance Cluster Complement Committee

PEDC PIN POR

Position Number

Postal Employee Development Center - a District's Training Department Personal Identification Number see Post on Request The defined duty assignment of a job and held by a bargaining unit employee. i.e. Job=Letter Carrier, Position=City Rte 1 ( CMS term equivalent - " job") A number that is assigned to a position for identification.

Position Status Code

Code identifying status of position i.e. 01=withheld; 02=bidding; 03=abolished, etc.

Position

Post on Request Posted Position Posting Close Date Posting Coversheet Posting Number Posting Open Date

Automated bid clusters who post bids infrequently (no established schedule) and are authorized by the HRSSC to use the JB-1050 to initiate an automated posting cycle A position that is currently posted for bid. The date the posting closes to employee bidding. (1) A locally generated document used by some Districts to communicate additional information beyond what is contained on the standard Vacancy Notice (posting) (2) the JB1000 is sometimes referred to as the posting coversheet.

PTF

A number that is assigned to a posting for identification. The date that a posting opens and is available for employee bidding. The reason the position was made available for posting i.e. newly created, or vacated by an employee. A listing developed in November of scheduled postings for the next calendar year (open and close dates). It is developed locally for each automated Bid Cluster by craft. method of tracking positions through the posting process Pending Qualification Document used to review posting results to determine senior bidder eligibility prior to final awards. Part Time Flexible

Qualification

Requirements of a job or position such as specific training, skill, scheme, etc.

Posting Reason Posting Schedule Posting Status PQ Pre-Award Notice

RU

Resource Allocation Request. A type of worksheet requiring District Complement Committee approval that is used by the field to request the Service Center to perform actions such as conversions to full time, creation of new positions, filling bargaining non-bid vacancies, abolishing positions, excessing employees or withholding bargaining unit positions The posting of an occupied duty assignment due to certain changes in hours, off days, or duties. (Refer to Article 37.1.H) A position which remains vacant after the completion of the voluntary bidding cycle. (Refer to Article 37.1.I) A management decision to reduce the number of duty assignment(s) in an installation when such duty assignment(s) is/are vacant. System identifier of Rural Carrier

Senior Bidder

The most senior eligible bidder at the end of the bidding process on a position.

RAR

Repost Residual Revert

Shared Services Specialist Employee of the Shared Services Center Skill SS SS# SSC Successful Bidder TDD/TTY TTO UAR Unoccupied Position

A specific requirement of a position Shared Services Social Security Number Shared Services Center The employee who is awarded and placed into a bid position as determined by the posting process. Telecommunication Device for the Deaf/Text Telephone. Ability to communicate by telephone by typing messages back and forth. Tractor Trailer Operator Unassigned Regular An position that currently does not have a holder.

Vacancy Notice (Posting) Vacancy Report Vacant Position Withhold Work Schedule

The official document distributed and displayed, inviting employees to bid on vacant positions. The report which lists all currently unoccupied positions A position that is currently unoccupied. A residual vacancy that has been identified as a position to be withheld. A position's hours/days worked. last update 4/27/2007

CA cc CC CK COB EDW FTF FTR IT JBM LDC MH MVO MVS NA NLT NOA PC PCCC PIN PTF PQ RU SS SS# SSC TTO UAR