Meets - TeamUnify

January 5, 2018 | Author: Anonymous | Category: Business, Management
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Welcome New Families! Agenda   

Parent responsibilities Fundraising Volunteerism  Swim meets  Website navigation  Team gear  Communication

Parent Responsibilities      

Any violation of the USA Swimming Code of Conduct is a violation of the BDSC code of conduct Swimmers encouraged to attend as many workouts as possible Watching practice Send the correct clothing for dry land workouts Have swimmers should leave all valuables at home Who can be on deck?  During Practice- swimmers, coaches, and board members (USA Swimming Credentials)  During Meets- swimmers, coaches, officials, timers

Code of Conduct 

The Blue Devil Swim Club was established to support participation in youth athletics as well as a deep respect for the traditions of teamwork, life-long learning and athletic activity.  We feel as a club that it is important that all our members, Swimmers, Staff and Parents, promote BDSC’s mission through positive behavior and conduct.  The Disciplinary Code applies to all members, Swimmers, Staff and Parent behavior occurring during or at an activity or function that is associated with the Blue Devil Swim Club including but not limited to: swim practice, swim meets, team trips, team outings, or individual group outings and in some cases, objectionable behavior by members of Blue Devil Swim Club outside of club activities.

Blue Devil Swim Club Fundraising Not-for-Profit Organization  Membership is considered small, approximately 100+ families at any time  The more we raise the more we can offset club expenses  Without support for fundraising, registration costs may go up 

Fundraising allocation 

2013 fundraising allocation     

Team suits LED scoreboard ($25K) Formal winter and summer banquet Training equipment Club operating expenses

2011-2012 fundraising allocation 

Team suits, both formal winter and summer banquets, equipment for concessions, training equipment for swimmers (including an underwater camera system).

Planned fundraising for 2013-14

Hosted meets: Blizzard and May Mania 

Potential to host Age Group Championship meet in July 2014

Sponsorships on Website  SCRIP  Employee Giving

Fundraising-SCRIP 

SCRIP – Jill Carlson  

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Dates for the Fall/Winter will be posted on website When you make purchases, the club makes money at no extra cost to you! On-line ordering Presto Pay Orders placed on Monday, gift cards delivered on Thursday.

Volunteerism  

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We are a parent run organization and count on all of you! Minimum Commitment  Work all hosted meets (Dual Meets/Invites)  Hosted meet positions under FAQ’s tab  Blue Devil Blizzard – January 17-19, 2014  Serve on a Committee  Committee descriptions under FAQ’s tab  Timing for away meets  Volunteer check due at registration  If commitment is not met your check will be cashed Volunteer Sign up-Peggy Bell We Need Officials!

Officials Benefits of Becoming an Official       

Help support an excellent sport for children and promote a healthy lifestyle for children. Gain a more thorough understanding of swimming in particular, and sports in general. Fulfill volunteer obligations at club meets. Get closer to the action; know what’s happening on deck with the “best seat” in the pool. Get mentally and physically engaged during the meet rather than merely “spectating.” Be cooler on deck than in the stands. Receive free admission and great hospitality during sessions officiated.

If interested, visit

Blue Devil Committee Chairs Committee

Chair Person


Peggy Bell


Kelly McCollum/Michelle Kelly


Erin Pietranek


Peggy Schuler Goldman/Jill Carlson

Travel Meets

Kim Wells

Apparel/Team Gear

Kathy Gernady


Tina Shuler/Kathy Aykroid

Publicity WebMaster

Terri Grasty


Sue Hoffman


Neal Nash

Escrow(meet fees)

Lynn Salisbury

Meet info Types of meets  Intersquad meet – BDSC team only  Dual/Tri meets  

2-3 teams attending Usually one day

Invitational meet   

4-20 teams attending Age groups are split into different ½ day sessions Variety of events and competition Some require qualifying times

Meet schedule

Swim meet sign up     

Swim meet entries done on line. Make sure you sign up for the correct number of events per session you are attending. A list of all entered swimmers will be posted on the website – check this for accuracy If you signed up for the meet and you do not see your swimmer’s name on the list, contact Coach Chris To determine what events your swimmer is entered in simply check Hytek online or review your entries on meet page.


It is very important for swimmers to be on-time to meets for positive check in and the start of warm-ups. Swimmers that are late are often not checked in and cause the coaches to have to scramble to get them back into the meet. Meet warm-up sessions are very important to a swimmer’s success at a meet. The warm-up session provides the swimmers the opportunity to get used to the pool, count their strokes in backstroke and in general get their body ready to race. Coaches plan warm-ups based on the number of swimmers that are present for a particular session. When swimmers are late, they are not provided with enough warm-up to get them ready for racing and often are a disruption to other swimmers who are there already warming up.


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The following policies will be in place to provide a quality warmup for those swimmers that are on time. Being on time means being on deck ready to get into the pool 15 minutes prior to the scheduled warm-up time. Meeting positive check-in deadlines and being on deck 15 minutes prior to warm ups are a swimmer’s responsibility. Unless a swimmer contacts a coach in advance, - Any swimmer arriving after warm ups have started will not be able to participate in the warm up session. - Swimmers arriving after positive check-in closes will not be allowed to swim. - Swimmers that are going to be late should contact Coach Chris at 847-204-6997 either via text or phone call.

Surviving a meet! 

Meet Packets and Heat Sheets:  Location of meet, event list, warm up/start times, awards, etc.  Heat sheets-slowest to fastest (lists event, heat, lane of all swimmers) Session:  Usually about 4 hours What to pack:  2 goggles, 2 team caps, team suit/competition suit, 2 towels, change of clothes, healthy snacks, shampoo, etc. BDSC Swimming Meet Survival Guide  FAQ’s

Parent Responsibilities - Meets  

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Be on time – Swimmers should be on deck 15 minutes before their scheduled warm-up time Stay until the coach tells the swimmer it is ok to leave –check if they are on a relay Event entries are done by coaches (with some parent input) No changes after deadlines Respect all officials Athletes report to their coach before and immediately after their event

Timer Information > As a visiting team, The Blue Devil Swim Club may be required to provide timers for 1-2 lanes. Assigned Timers must check-in to receive credit toward your volunteer commitment to BDSC. > Parents / Sponsors of swimmers registered to swim in a meet are eligible for assignment as timers for that meet. > It is the responsibility of the assigned Parent / Sponsor to fulfill the volunteer assignment. > Parents are responsible to negotiate any assignment changes with other parents assigned to the meet or with other parents in the Club.

Swim meets – No Shows 

If you sign up to attend a meet, go to the meet.  Impacts of missing a meet  Pay for events not attended  Entry fees & coach fees are non-refundable  $5 per day coaching fee  Dual/Tri meets and Conference- $5 flat fee  Invitational Meets- $3-$5 per event, plus $2 ISI fee, possible facility charge. Total cost is usually $15-$30 per day.  If you must miss a meet due to emergencies, notify Chris ASAP

Meet Fee Policy POLICY: If your meet fees are not paid after 30 days, your swimmer will not be able to swim at the next registered meet. Those fees have already been paid by BDSC to the host club. In order to ensure that BDSC fulfills its operational expenses, we must collect payments in a timely manner. PAYMENTS: Check or cash placed in the treasurer folder. Electronically via ACH transactions or credit cards (Visa, Mastercard and Discover) online. Electronic payments will incur a $3.00 processing fee per transaction which takes place once a month.


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In order to have consistency and create a team unified look the Coaches and Board have instituted the following policy for all swimmers. All swimmers must have a team suit to wear at meets. The team suit is not to be worn for practices in order for it to last throughout the entire season. Worn out (see through) suits should be replaced as soon as possible. Technical Suits (Fast suits) are intended to be worn at Championship meets only. While technical suits do help a swimmer go faster, the coaches want to see the swimmers succeed using the training provided in practices and not rely on a suit to help them go faster.


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There are some instances in which swimmers may wear a fast suit with a coach’s permission. Permission must be obtained before the swimmer puts the suit on. Swimmers not getting permission will be asked to take the suit off before swimming. Here are some of the reasons for wearing a fast suit outside of a championship meet; A swimmers last opportunity to get a championship qualifying time. A prelim/final format meet.

Communication 

Mailbox  

Emails 

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Box outside pool area during practice Each of you have a “family folder” From Coaches  Update your account with a correct email address From BOD ([email protected]) From Treasurer ([email protected]) From Volunteer coordinator All info is important. Please Read!

Website  

Surf this regularly!! Review FAQ’s and site map.

Coach Chris’ office hrs 

Office Hours

Monday through Friday - 10:00am-2:00pm. These office hours are listed for parents or swimmers as the best time to contact Chris via his cell phone.

Cell Phone & email address 847-204-6997  [email protected]

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