NIH Public Access Policy

NIH Public Access Policy It’s not just a good idea; It’s the law!

Public Access • According to NIH policy, publications funded fully or in part by federal grant money must be made publically available • To facilitate this, the NIH created PubMed Central (PMC), an open-access database of full-text manuscripts • Federally funded publications deposited in PubMed Central receive a PMCID as evidence of compliance

PMID ≠ PMCID • PMID (PubMed ID) is the unique ID given to every paper indexed in PubMed • PMCID (PubMed Central ID) is the ID given to a paper that has been deposited into the open-access database PubMed Central • NIHMSID (NIH Manuscript Submission ID) is the temporary ID given to a paper that has been deposited through the NIHMS system but has not yet been assigned a PMCID

Finding the PMCID • In PubMed

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Finding the PMCID • With the PMID converter: http://www.ncbi.nlm.nih.gov/pmc/pmctopmid/

Finding the PMCID • A subset of journals will automatically deposit your manuscript into PMC for you, for example: – BMC Genomics – Journal of Clinical Oncology • The complete list is here: http://publicaccess.nih.gov/submit_process_journals .htm • If you have submitted to one of these journals, your paper will either have a PMCID or can be cited as PMCID: PMC Journal – In Process

New Publications • As soon as you receive notice of acceptance, you can (and should!) deposit your manuscript into PMC via the NIH Manuscript Submission System (nihms.nih.gov) • The submitted manuscript should be the final version submitted to the publisher NOT the PDF generated by the publisher as that is their copyrighted property

New Publications • Many publishers require exclusive rights to a publication for a certain period of time (6 months, 1 year, etc.). This information can be found in the For Authors section of the journal’s website • You still can (and should!) deposit your manuscript into PMC immediately upon receipt of acceptance. In the submission process, you can indicate the delay of availability required by the publisher

Non-Compliant Publications • You can bring old publications into compliance at any time using the NIHMS system • Remember: All papers published after April, 2008, must have a PMCID if any of the work was federally funded • A guide to manuscript submission through NIHMS is available in the CQS Member Resources section of the CQS website (cqs.mc.vanderbilt.edu)

Enforcing Compliance • All awards with anticipated start dates on or after July 1, 2013 must be 100% compliant • NIH will delay processing of an award if publications arising from it are not in compliance with the NIH public access policy • Vanderbilt will also be monitoring compliance to assist with this initiative