Cooperative Purchase and Utilization
——the study on PQDT Full Text Database Peking University Library Xiaoxia Yao June 13th, 2014
[email protected]
Contents 1
DRAA Introduction
2
PQDT database Purchasing
3
The effectiveness of the consortium
1 DRAA Introduction
About DRAA DRAA: Digital Resource Acquisition Alliance of Chinese Academic Libraries
Purpose Cooperative purchasing Standardize and guide purchasing activities
coop guide
erate Best price
minimize spending while obtaining
resources with the best prices and services
purchasing
libraries gather together acting as a consortia to purchase or import foreign databases as a whole
DRAA Council
DRAA council
Formulate the development strategies and guide the implementation of DRAA
Chairman：Director of PKU library Member: 33 librarians from 29 institutions
DRAA Secretariat
Business management ：DRAA Portal, DRAA Proposal, DRAA training
Located in PKU library
Related Parties
Organizers of Consortia
Publishers
Agencies
Members
Organizers of Consortia Negotiate with publishers, Organize members to take part in database purchasing consortia There are ten organizers in DRAA: •Peking university library and Tsinghua university library organize most of the consortia,
each of them organized more than 30 consortia in 2013 •Peking university medical library, China agriculture university and Shanghai JiaoTong university, each of them organized more than 10 consortia
Publishers No. 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20
Publishers ASTM Begell House China InfoBank CINFO Emerald iGroup Sage Taylor & Francis Thomson Legal & Regulatory AiQinHair Company
Beijing Zhong Ke I/E Company The Charlesworth Group Springer High Education Press Dialog Elsevier SWETS OCLC Cengage Learning Gale EBSCO
No. 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39
Publishers EI Encyclopaedia Britannica ISI John Wiley JSTOR LexisNexis Ovid Technologies ProQuest Thomson Reuters OUP Karger TanWan Academic Online Flysheet Asia Pacific medical Information company Nature IET RSC CUP IOP
Agencies Authenticated by DRAA Imported and exported companies Contents Auditing Paying to publishers on behalf of libraries Help publishers do some training job
DRAA Members Up to June 1st,2014, 561 members, 1701 register users
cooperatively purchased databases from 1997 to 2013
type
Database Participant number libraries
e-journals
44
3278
e-books
12
153
Full-text databases
18
1294
Factual databases
22
537
A&I databases
28
1481
Others
8
312
132
7055
总计
A&I databases, 28
others, 8 e-jouranls, 44
factual databases, 22
e-books, 12 full textt databases, 18
Statistic on the types of purchased databases in 2013
90.00% 80.00% 70.00%
DRAA 84.92%
The ways of database purchasing Regional consortia 66.83%
Buy through themselves 73.81%
60.00% 50.00% 40.00%
Free Access 48.89%
Resource sharing 41.59%
30.00% 20.00% 10.00%
donation 17.46%
Others 7.62%
0.00%
The preferred way of database subscription: DRAA
100.00 95.00 90.00 85.00 80.00
72.46
75.00 70.00 65.00
69.34
69.11
68.46
70.64
69.00
68.79
11年
12年
69.78
70.12
13年
14年
64.73
60.00 55.00 50.00 05年
06年
07年
08年
09年
10年
Users’feedback to DRAA
Members’opinion to DRAA
has provided professional negotiation that demonstrates the power of academic libraries in China
has provided rich sources of information for teaching & research in China, and has accelerated the use of foreign information resources
has built a normative platform of cooperative purchasing for national academic libraries, and has also promoted the process of importing foreign databases
has narrowed the gap between small libraries and big ones, greatly improving the quality of imported foreign databases
has decreased costs and protected the interests of CALIS members
DRAA Portal Integrated multi-
Cooperate
functional platform Database • DRAA: mange and evaluate consortia
Wikipedia User
Management
• Organizers: release the
information on database purchasing • members: online database trail and purchasing • Publisher: buying database http://www.libconsortia.edu.cn
purchasing
Usage statistics
Evaluation Center
Training Center
2 Purchasing on PQDT Full-text Database
Introduction on PQDT database
The world's most comprehensive collection of dissertations and theses 3 million searchable citations to dissertations and theses 1 million full-text dissertations that are available for download in PDF format More than 80,000 new full-text dissertations and theses are added to the database each year
Subject distribution of full-text database Applied Sciences(162781) Social Sciences(98107) Pure Sciences(77559) Biological Sciences(72864) Education(41993)
Earth and Environmental Sciences(30178) Communications and the Arts(26437) Psychology(23639) Language, Literature, and Linguistics(23172) Philosophy, Religion, and Theology(11601)
Health Sciences(36401)
By July 16th, 2014，Total number of PQDT full-text is 466,452
Taking Part in the consortium Firstly, the institution should fill in a receipt and upload it to the DRAA portal Then, every participated member has to sign a purchasing agreement with ZhongKe I/E company（the agency of PQDT full-text database in China） After the payment, members can choose and submit dissertation and thesis orders to subscription system If the valid orders submitted by members did not reach the fixed number, the insufficient number will be selected and submitted by CALIS. Lastly, the whole full-text orders will be uploaded to CALIS and other two servers in China to be visited
Utilization Model "Unlimited cross access" Each end user can visit collections bought by their institutions and other participants It offers participants the right of permanent access to the full-texts bought by the consortium "cost savings” Each participant chooses a different collection and gathers them together to make the consortium having the most collections to be visited. CALIS is to make sure the Uniqueness of the record The consortium avoids the duplication of abundant collections and generates significant cost savings on holding selection
Long-term storage & permanent access Members will continue to have the right to visit the resources of the consortium they have participated whatever they join the next year’s purchasing activity or not Whether a member joins the consortium later or exits earlier, this member will obtain the rights of long-term storage and permanent access of the full-texts they ordered CALIS provides long-term storage and permanent access service to PQDT full-text database consortium As long as one purchased a fixed number of dissertations and theses according to some deals and shared with others, it is allowed to visit the resources subscribed by old members
Retrieval system
Developed by ZhongKe I/E company The servers are deployed in three places
Subscription system
Participants work together to protect the entire consortium without repeating orders and avoid duplicated holdings for participated libraries
3 The effectiveness of the consortium
More libraries join the resource sharing activities
The full-texts keep increasing
The usage on PQDT database
The contribution of CALIS provides the guideline on the development of PQDT full-text database prompts libraries' investment on the resources of dissertation and thesis offered subsidies to participant member in CALIS phase one and phase two development organize the subscription, conduct the negotiations protect the interests of consortium members evaluate the database on contents, platform, usage statistic, publishers' service Cooperatively hold training to promote the consortium development, to train staff skills on database usage
Further consideration order dissertations and theses anytime and anywhere discuss other solutions, such as the way of interlibrary loan, document delivery, Pay per View (PPV) and so on promote the model on "unlimited cross access” and "cost savings”to other databases provide different kinds of resource sharing models on cooperative purchasing under the support of publishers and agencies
THANKS
