QUARTERLY PRIVATE ORGANIZATION WORKSHOP 16 AUGUST 2012
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POC – Mardi AlSamarai Financial Management Branch Directorate of Family and Morale, Welfare and Recreation (DFMWR) (760) 380-3348,
[email protected]
AGENDA • • • •
Welcome/Introduction/Roll Call Review information from prior meeting (12 Apr 12) Private Organizations (Non-compliance) Training on Donations and Commercial Sponsorship • Places on the installation to hold your meetings • Review remaining FY12 Special Events Calendar • Questions 2
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PRIVATE ORGANIZATION Purpose: To ensure that Private Organizations (POs) are operating IAW current Regulation (are compliant), keep POs and Garrison Command “out of trouble”, and enhance the Fort Irwin Community through partnerships and communication.
ROLL CALL Association of the United States Army (AUSA) Military and Civilian Spouses Blackhorse Association Fort Irwin Chapter Boy Scouts of America Cub Scouts Pack #67 Fort Irwin Fighter Association Girl Scouts, Fort Irwin Troop High Desert Equestrian Club Fort Irwin Middle School Booster Club (FIMS) Parent Teacher Association Parent Teacher Organization SAMOA MO SAMOA Sergeant Audie Murphy Club Farmer’s Institute Garden Club Sergeant Major Association Warrant Officers Association
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PRIVATE ORGANIZATIONS Review • Single Entry Accounting • As easy as balancing your bank statement • Maintain receipts and deposits along with your minutes from monthly meetings • Ensure audits are conducted when a new Treasurer or President is elected • Only approved POs are authorized to fundraise on the Installation 4
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PRIVATE ORGANIZATIONS Review • DoD Joint Ethics regulations apply to military & civilian employees in their association & participation with POs • Military and civilian employees may participate with POs after duty hours • No Army support authorized unless engaged in cosponsored events • If you did not attend the workshop in April 2012; you can request copies of presentation slides 5
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PRIVATE ORGANIZATIONS Non-Compliant Organizations • • • • • • •
Blackhorse Association Fort Irwin Chapter – All documentation to renew their permit Boy Scouts of America – All documentation to renew their permit Parent Teacher Organization - All documentation to renew their permit Parent Teacher Association - All documentation to renew their permit Cub Scouts Pack #67 - All documentation to renew their permit Sergeant Audie Murphy Club (SAMC) - All documentation to renew their permit Fort Irwin Middle School (FIMS), Booster Club - All documentation to renew their permit
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PRIVATE ORGANIZATIONS
TRAINING
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PRIVATE ORGANIZATIONS Donations Definition: Nonprofit Organizations can raise funds by receiving public and private grant money and donations from individuals and companies. The most common federal tax exemption for nonprofits comes from Section 501(c)(3) of the Internal Revenue Code, which is why nonprofits are sometimes called 501(c)(3) corporations. Tax exempt nonprofit organizations offer donors an individual deduction for contributions. Don't make promises to sponsors that you can't fulfill. Make sure you have a marketing plan that will work for your organization and be able to explain it to potential sponsors.
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PRIVATE ORGANIZATIONS Commercial Sponsorship Definition: A commercial sponsorship is a monetary and/or in-kind fee paid to an event manager/producer, in return for access to the exploitable commercial potential, such as public recognition or advertising promotions associated with the property, event, promotion, and so forth. The strategy of commercial sponsorship is to meet the specific measurable goals of a company or brand by building a link in the target audiences’ minds between the sponsor and a valued organization or event.
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PRIVATE ORGANIZATIONS Donations • PO’s will not use donor’s name or logos on advertisements (only FMWR, AFAP and AFTB may recognize vendors in advertisements) • Government PO’s may not use official title, position or authority to fundraise or solicit to subordinates or prohibited sources. • PO’s will prominently display a disclaimer statement that their PO is a non-federal entity (not affiliated, sponsored or endorsed by Ft. Irwin or the Army)
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PRIVATE ORGANIZATIONS Donations (cont’) Example of Disclaimer Statement a. All private organizations are self-sustaining. The Government assumes no obligation for any private organization, unless there exists a contractual relationship. b. Private organizations will not receive financial assistance from the installation.
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PRIVATE ORGANIZATIONS Commercial Sponsorship •The Army commercial sponsorship office cannot solicit sponsorship for private organizations, although private organizations may obtain sponsorship through their own efforts. •The Installation Commander has the authority to limit or restrict solicitation by private organizations if this solicitation competes with or duplicates the functions of the authorized installation commercial sponsorship program. •Rules governing private organizations are covered in AR 210-22. •Close working relationships should be developed between the Commercial Sponsorship Office and authorized private organizations operating on the installation. •Private organizations should be informed of the solicitation efforts of the authorized sponsorship program to alleviate the potential for competition for the same support from industry and local businesses.
•Private organizations can be a sponsor of MWR.
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PRIVATE ORGANIZATIONS Meeting Places Non-exclusive use of Building or Office. (Requires facility manager’s approval) • Forum Bldg 1200, for information on reserving the Forum contact; Rose Hurst, ACS Receptionist,(760) 380-4784
• FMWR Conference Rooms, for information on reservations and cost contact; Iselle Oquendo, at (760) 380-3018 • Ingalls Recreation Center for information on reservations and cost contact; Anna Lilly, at (760) 380-6120 • Any location that does not interfere with government operations
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PRIVATE ORGANIZATIONS Remaining FY12 Event Calendars • Review Event Calendar between DFMWR and all Private Organizations
The FMWR Event calendar is located at; http://fortirwinfmwr.com/home-2/fort-irwin-mwr-events/
The Garrison Calendar is located at; http://www.irwin.army.mil/Community/Pages/CommunityCalendar.aspx
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Special Events Calendar Event (what) Inaugural Fort Irwin Golf Tournament
Date (when)
18-Aug
USO Sesame Street 24/25 Aug
Oktoberfest
15-Sep SHOW 17 Oct
Location (where)
POC (who)
Apple Valley Janet Golf Course Ford Freedom Fitness
Dan Cain
Dennis Shockwave Nelson
Operation Rising AUDITIONS Star 18/19 Sep Shockwave
Mission (why)
Remarks
Recreation
esprit de corps, reinvestment
USO Entertainment
Recreation/ participation Soldiers, Family Members, and Civilians Janet showcasing talent Ford on their installation
Child/family event Evening adult event. Working CYSS support for super Saturday childcare/parents night out.
G9 program
Must obtain approval from DFMWR Financial Management Branch
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PRIVATE ORGANIZATIONS Marketing Private Organizations can advertise their events & programs through: High Desert Warrior: http://www.aerotechnews.com/advertising/high-desertwarrior-2012-rates/ Flyers posted in FMWR facilities must be approved through the FMWR Marketing Office (Bldg 563). Private Organizations may post their flyers free of charge upon approval Other advertising avenues are available at a fee (see handout) such as: Banners (various locations) 20 Bowling Monitors at Strike Zone Bowling Center Fort Irwin FMWR Web site Social Media: Facebook (2,218) and/or Twitter (553) Restaurant Menu FMWR advertising rates may be downloaded from the FMWR Web site http://fortirwinfmwr.com/ under “Marketing & Advertising”
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PRIVATE ORGANIZATIONS QUESTIONS? Hmmm…
Next Quarterly Private Organization Workshop is planned for 11 October 2012. See you there!
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References • http://definitions.uslegal.com/n/non-profit-corporation/ • How to Get Donations for a Private Nonprofit Organization | eHow.com http://www.ehow.com/how_5108513_donationsprivate-nonprofit-organization.html#ixzz21eh4VM8j • AR 215-1 • AR 210-22
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NTC ETHNIC OBSERVANCE EVENTS •
21 August – Women’s Equality Day Celebration (BRD-5) (Theme: Honor) Time: 1000 to 1130, Sandy Basin Community Center Sponsoring Unit SBDE: Guest Speaker: No Guest Speaker, Entertainment Only
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24 September – Hispanic Heritage Month Celebration (BRD-5) (Theme: Duty) Time: 1000 to 1130, Sandy Basin Community Center Sponsoring Unit 11th ACR: Guest Speaker: No Guest Speaker, Entertainment Only
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13 November – Native American Heritage Month Celebration (FY13) (Theme: Respect) Time: 1000 to 1130, Sandy Basin Community Center Sponsoring Unit 11th ACR: Guest Speaker: No Guest Speaker, Entertainment Only
POC: Mr. John Winkfield, EEO, (760) 380-4961
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