RDA and Special Libraries

January 18, 2018 | Author: Anonymous | Category: Arts & Humanities, Writing, Journalism
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RDA and Special Libraries Chris Todd, Janess Stewart & Jenny McDonald

What RDA is • A replacement for AACR2 • A different approach attributes and relationships instead of description and access points

• An emphasis on user needs • The potential for better discovery systems • A major change to the way cataloguers think about what they do

What RDA is not • An encoding system yes, you can still use MARC or whatever you use in your system

• A display system whatever you use as your OPAC will be fine, with a few tweaks to display some new elements

• A discovery system RDA + appropriate encoding system = better discovery experience RDA on its own changes nothing

• A major change to the work cataloguers do

What do you need to know now? • RDA is (almost certainly) coming to some libraries in the next year or two – some records already on the NUC • National Library of NZ will publicise relevant information on the DescribeNZ wiki: http://www.describe.org.nz/

• Before RDA can be fully implemented, changes need to be made to: – encoding standards (e.g. MARC) – display settings (what the OPAC & staff views look like) – search functionality (indexing new fields and subfields)

• To navigate RDA it really helps to understand FRBR

RDA timeline – key events RDA published

June 2010

US National Libraries test started

June 2010

RDA records in OCLC WorldCat

October 2010

US National Libraries test results complete Library of Congress implementation decision National Library of Australia, Library and Archives Canada and British Library implementation decision International implementation of RDA

March 2011 June 2011 July – Sept. 2011? 2nd quarter 2012?

Access to RDA Online toolkit






$195 / year

$165.75 / year

Site subscription, one user at a time

$325 / year

$276.25 / year

Print copy from Facet Publishing (UK) (944 p.)

£105.00 (binder not included)

For more information on subscriptions • EPIC website: http://epic.org.nz

• Paula Banks, EPIC manager: [email protected]

• http://www.rdatoolkit.org/pricing

What does RDA mean for special libraries? • If you get records from the NUC – You need to know what RDA records look like – You need to decide what to do about the new RDA fields in your own catalogue

• If you add records to the NUC – You need to follow any new Te Puna guidelines for entry of records via WebCat or as full records (after implementation decision announced)

• If you don’t use the NUC at all – You won’t have to make any changes to your own system – You may still want to be aware of the impact of RDA on other libraries

Minimum requirements for the NUC Print monograph MARC


Leader – type of record


Leader – bibliographic level

Main entry (1XX)

Leader – encoding level

Title proper

Fixed fields – date type

General material designation

Fixed fields – date 1

Statement of responsibility

Fixed fields – language

Edition statement

Fixed fields – cat source

Place of publication

non-filing characters

Publisher’s name


Cataloguing source (040)

In practice… MARC Leader: language material, monograph, minimum level MARC fixed fields: single date, 1987, English, other (i.e. not national cataloguing agency) MARC Non-filing characters: 0 Common additions many Cataloguing source: WN ISBN: 0-85142-197-0 Main entry: Aitchison, Jean, 1938Title proper: Thesaurus construction Statement of responsibility: Jean Aitchison Edition statement: 2nd ed. Place of publication: London Publisher's name: Aslib Date of publication: 1987 Extent: 173 p.

libraries would consider essential include... - subtitle - second author in statement of responsibility - added name entry - subject headings

...and in MARC… Leader

a m


s 1987


eng d

Common additions many libraries would consider essential include... - 245 $b & expanded $c - 6XX - 700


$a 0851421970


$a WN

100 1

$a Aitchison, Jean, $d 1938-


0 $a Thesaurus construction / $c Jean Aitchison.


$a 2nd ed.


$a London : $b Aslib, $c 1987.


$a 173 p.

RDA core elements (basic book) Print monograph • Title proper

• Identifier for the manifestation

• Statement of responsibility related to title proper (1st only)

• Extent

• Designation of edition

• Language of the expression

• Place of publication (1st only)

• Carrier type

• Publisher’s name (1st only)

• Content type

• Date of publication

• Work manifested

• Copyright date (separately)

• Creator (1st only)

RDA in practice Title proper: Thesaurus construction Statement of responsibility: Jean Aitchison Designation of edition: Second edition Place of publication: London Publisher's name: Aslib Date of publication: 1987 Copyright date: 1987 Identifier for the manifestation: 0-85142-197-0 These are new Extent: 173 pages requirements but Creator: Aitchison, Jean, 1938not new ideas Language of the expression: English Carrier type: volume Content type: text Work manifested: Aitchison, Jean, 1938-. Thesaurus construction.

...and in MARC… Leader

a m


s 1987


eng d

Not all RDA elements can be recorded in MARC at present


$a 0851421970


$a WN $e rda

100 1

$a Aitchison, Jean, $d 1938-$e author.


0 $a Thesaurus construction / $c Jean Aitchison.


$a Second edition.


$a London : $b Aslib, $c 1987, ©1987.


$a 173 pages.


$a text $2 rdacontent


$a volume $2 rdacarrier

Some differences in RDA records • Record what you see – Don’t abbreviate (illustrations; not ill.) – Don’t stop at 3 (by Cathy, Jason, Melanie and Robert; not by Cathy … [et al.])

• Content/Carrier/Media types instead of General Material Designation (GMD) – Content type: Performed music & Carrier type: audio disc; not [sound recording]

• Explicit relationships! – author, composer, illustrator, contained in, motion picture adaptation of

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