OREGON JOB’S DAUGHTERS GRAND SESSION 2014 June 26-28, 2014
TABLE OF CONTENTS
Event Schedule (DRAFT, changes may come) General Information Things to Remember Hotel Information Registration Information Meal Package Menu Forms Room Maps
THURSDAY - GRAND SESSION
NOT FINAL
FRIDAY - GRAND SESSION
NOT FINAL
SATURDAY - GRAND SESSION
NOT FINAL
SUNDAY - GRAND SESSION
• Oregon room 8-12pm o Coffee service • Hotel Late Check out request for 1pm (those in the meeting) • 6 GUESTS
NOT FINAL
GENERAL INFO (1 OF 2)
Grand Session is June 26-28 and will be located at Red Lion Hotel Salem Registration for 2014 Grand Session Requires 3 Forms 1. Registration Form 2. Meal Form 3. Hotel Reservation Form All Registration forms are due by June 1st including full payment $25 Late fee will apply if postmarked after June 1st
Late fee will be collected at Grand Session Registration, prior to receiving the Bethel Grand Session Package
2014 Meal Package cost per person (full menu included in this information) $135 per person Including Dessert Formal Banquet is Plated (2 choices), all other meals are Buffet Meal package per person attending all 3 days include (required) Thursday Dinner Friday Lunch & Dinner Saturday Lunch & Dinner Individual pricing for each meal will be offered as well, for attendee’s that only come for 1 or 2 meals, price will vary by meal (Lunch vs Dinner vs Breakfast) No Thursday Lunch is offered, however there is a restaurant onsite
GENERAL INFO (2 OF 2)
Competitions start at 9:00am on Thursday Bethels should not feel pressured to come on Wednesday night Grand Bethel Installation is Saturday evening Followed by a Dance Hotel Check in is 3pm For Bethels choosing to check out on Saturday 12pm Check-out time Luggage and personal items should be packed into your vehicles no later than noon Grand Session Package Includes: Convention & Registration Fees Meal Package which includes 5 meals: Thursday Formal Banquet, Friday Lunch and Dinner, Saturday Lunch and Dinner Hotel guests receive full breakfast buffet included with your nights stay Competitions and Oregon Jobie Congress Installations & Dance Fun Night and Pool Party GGC Business Sessions Friendship & FUN!!!
THINGS TO REMEMBER
Bring your current Dues card If you are a Grand Bethel Officer or Choir Member don’t forget your medallion and ritual Bring your robe, headband, white shoes, white hose/knee highs, long white slip, capes, crowns, bobby pins, and safety pins. Medical Releases: Have each daughter and her parents complete 2 copies. Have one inside each chaperone’s vehicle.
NO OUTSIDE FOOD is allowed in the conference area– NONE! This includes selling tables!
Cost of your Grand Session Meal Package includes the 19% gratuity required by our contract.
HOTEL (1 OF 2)
Room Information $85 + 10% tax ~$93.50 per night Double Queen (Girls ONLY) or King with roll away (same pricing) Room rate include a Breakfast Buffet – Scrambled eggs, breakfast potatoes, fruit, pastries, muffins, orange juice or coffee ALL room reservations MUST be done through the Hotel Reservation Form DO NOT CONTACT THE HOTEL DIRECTLY TO RESERVE YOUR ROOM In order to avoid being charged up front for the first day of your stay, we are doing all reservations via the Hotel Reservation Form YOU will still need to contact the hotel AFTER the finalized reservation form has been submitted to the hotel, to provide a credit card number to guarantee your room Hotel may only be contacted AFTER June 10th, but BEFORE June 22nd IF no Credit Card Number is provided to the Hotel prior to June 22nd, the hotel room WILL BE CANCELLED Red Lion Hotel Salem 3301 Market Street NE, Salem, OR 97301 Tel: 503-370-7888 | Fax: 503-370-6305
HOTEL (2 OF 2)
We have very limited 2 Queen bed rooms (max 4 occupants each) 2 Queen bed rooms will be assigned to Bethels based on the number of girls attending Grand Session 2 Queen bed rooms will ONLY be assigned to girls for occupancy However, since 2 Queen bed rooms are so limited, some girls may still need to use a King + Twin rollaway room ALL Adults will need to share King + Twin rollaway rooms (max 3 occupants each) NOTE: No rollaway will be provided or planned for unless noted on the Hotel Reservation Form Due to the limitations, we reserve the right to move folks into King + Twin rooms if needed - please complete the Hotel Reservation Form with as much detail as possible to enable us to get everyone a bed to sleep in, as close together as possible
REGISTRATION (1 OF 3)
This information is designed to assist you in filling out the registration form
If you need further assistance, please contact
Registration for 2014 Grand Session Requires 3 Forms 1. 2. 3.
Registration Form Meal Form Hotel Reservation Form
All Registration forms are due by June 1st including full payment
$25 Late fee will apply if postmarked after June 1st
Sophia Kimball-Allen - Arrangements Chairman at (971) 998-7472
[email protected]
Late fee will be collected at Grand Session Registration Late fee payment must be provided, before receiving the Bethel Grand Session Package that includes badges and the Grand Session Booklet
Please have your Daughters and adults make their checks payable to your local Bethel Bethels should then issue a SINGLE CHECK payable to the GGC of Oregon for the entire amount due for all participants Exception is if you are an adult registering separately from a Bethel
REGISTRATION (2 OF 3)
The “Responsible Person” is the adult (usually the Bethel Guardian) designated to pick up the packet at the registration table at Session Please include a telephone number for this person, in case we have any questions The same form should be used for both Daughters and Adults Keep a copy of the completed form for your reference/records
Name and Title: Please use your name and the titles by which you wish to be introduced. Delegate Code: D: Job’s Daughter C: Child (anyone under the age of 18 who is not a member of Job’s Daughters) V: Voting Delegate (EBGC, PBG, PABG) N: Non-Voting (Adults attending session as chaperones, parents and guests.)
Additional Costs:
$10 - GGC Credential Fee – paid by all members of the GGC $25 - Late Fee for registration postmarked after June 1
REGISTRATION (3 OF 3)
Refunds - Refunds will be allowed only if the Grand Guardian Council is able to sell your registration packet to another person.
Refund checks will be issued after Grand Session and only with the approval of the Arrangements Chair
We are looking forward to seeing you at Grand Session. Please call if you have any questions or concerns. Sophia Kimball-Allen, 2014 - Arrangements Chairman (971) 998-7472 or email:
[email protected]
2014 MEAL MENU CHOICES (1 OF 2) Meals included with Meal Package ($135) Thursday Formal Dinner Banquet choices Prime Rib Slow Roasted, au jus & creamed horseradish Hazelnut Chicken with Cranberry-Honey Glaze Hand-breaded Chicken breast with savory sweet glaze Veggie – Valley Grill Pasta Ziti pasta in a zesty alfredo with hazelnuts, cranberries, parmesan and baby spinach SIDES – Mixed greens with tomatoes, cucumber, shredded carrot and choice of Ranch or Italian dressing and dessert Friday Lunch Hamburger Buffet Tossed garden greens, creamy pasta salad, potatoes salad, grilled burgers (or Veggie burger) with buns, grilled all beef jumbo hot dogs, baked beans, chips & fresh baked cookies Friday Buffet Dinner Choices Smoked Brisket with Bourbon BBQ Glaze Slow roasted and covered with a sticky sweet bourbon sauce Chicken Alfredo Chicken in a Garlic cream sauce served over chef’s choice pasta SIDES: Mixed Green Salad, Fruit Salad with peach yogurt, seasoned green beans & seasoned baby carrots, , dinner roll & dessert
2014 MEAL MENU CHOICES (2 OF 2) Saturday Lunch Choices - All Job’s Daughters & Alumni Luncheon Rogue River Picnic Buffet Deli meats to include roast beef, honey glazed ham, smoked turkey, and dry salami, assorted cheeses, assorted breads, pasta salad red potato salad, tossed green salad with assorted dressing and fresh baked cookies. Veggie: Chipotle Veggie Wrap Saturday Dinner Choices The McKenzie River Buffet Grilled chicken breasts, champagne salmon with hollandaise sauce, roasted red potatoes, steamed garden vegetables, sliced fruit display, mixed greens with assorted dressings, Italian pasta, vegetable Crudites, assorted dinner rolls & assorted mousse cakes
Grand Session 2014 Registration Form _____ of _____ Pages
Bethel Number: ________
Red Lion Hotel, Salem, Oregon - June 27-29 Registration forms and all fees must be postmarked by June 1, 2014, to avoid the $25 Late Fee Please LEGIBLY PRINT or TYPE the information - This will be used to create your Badge for Grand Session
Please send all three Forms (Registration, Meal & Hotel Reservation forms) + Payment to: Grand Session Registration @ 11364 SW Ironwood Loop, Tigard, Oregon 97223 The fees for registration are as follows
EX
Jobina Mick
The meal package includes Thursday Dinner, Friday Lunch and Dinner and Saturday Lunch These are members of Job's Daughters; includes registration and convention fees These are Jobie-to-be and any children under the age of 9 These are voting members of the GGC These are adults who are not voting members of the GGC
PHQ
Director of Epoch, PGG
X
MM RP MYA ORA
X
X
X
D
C
V
N
X
GGC Credentials
$35 Child/Daughter $45 Voting/non voting Delegate
$10/GGC Member
$
$ 10.00
$ 135.00
45.00
Meals
Total Fees Individual Breakfast $15
Title of Individual
Grand Session Registration Fee
Individual Lunch $20
Delegate Code (indicate one)
Individual Dinner $33
Place "X" in appropriate columns
Name of Individual (Please keep the same order of names, on both this form & the Grand Session Meal Form)
$135 $35 $35 $45 $45
Meal Package
Session Meal Package (required*) Daughter CODE "D" Child CODE "C" Voting Delegate CODE "V" Non-Voting Delegate CODE "N"
Reg + GB/GGC Fee + Meals
$ 190.00
1 2 3 4 5 6 7 8 9 10 Total Count Total Registration, Credential and Meal Fees *Meal packages are required for attendees that are attending the entirity of Grand Session. We are offering Individual meal prices ONLY for those that are coming for a small portion of Grand Session.
Grand Session 2014 Meal Form Bethel Number: ________
_____ of _____ Pages
Red Lion Hotel, Salem, Oregon - June 27-29 Registration forms and all fees must be postmarked by June 1, 2014, to avoid the $25 Late Fee Please LEGIBLY PRINT or TYPE the information - This will be used to create your Badge for Grand Session
Please send all three Forms (Registration, Meal & Hotel Reservation forms) + Payment to: Grand Session Registration @ 11364 SW Ironwood Loop, Tigard, Oregon 97223 To ensure the correct meals are given to each individual, please make sure the order of individuals is the same as on the GS Registration form
2 3 4 5 6 7 8 9 10 TOTAL COUNT
The McKenzie River Buffet
X
Smoked Brisket with Bourbon BBQ Glaze
Veggie – Valley Grill Pasta
Hamburger Buffet
X
Rogue River Picnic Buffet
Jobina Mick
MEAL CHOICES Saturday Saturday Friday Dinner Lunch Dinner (INCLD) (INCLD) (INCLD)
Chicken Alfredo
EX 1
Friday Lunch (INCLD)
Prime Rib
Name of Individual (Please keep the same order of names, on both this form & the Grand Session Registration Form)
Thursday Dinner (INCLD)
Hazelnut Chicken with Cranberry-Honey Glaze
BETHEL NUMBER
X
X
X
Dietary Restrictions
None
Grand Session 2014 HOTEL RESERVATION & ROOM SLEEPING ARRAIGNMENT FORM Bethel Number: ________
_____ of _____ Pages
Red Lion Hotel, Salem, Oregon - June 27-29 Registration forms and all fees must be postmarked by June 1, 2014, to avoid the $25 Late Fee Please LEGIBLY PRINT or TYPE the information - This will be used to create your Badge for Grand Session
Please send all three Forms (Registration, Meal & Hotel Reservation forms) + Payment to: Grand Session Registration @ 11364 SW Ironwood Loop, Tigard, Oregon 97223 We have very limited 2 Queen bed rooms (max 4 occupants each), based on # of girls attending Grand Session , we have assigned ALL 2 Queen bed rooms BY BETHEL for girls ONLY. However, since 2 Queen bed rooms are so limited, some girls may still need to use a King + Twin rollaway room. ALL Adults will need to share King + Twin rollaway rooms (max 3 occupants each). NOTE: no rollaway will be provided or planned for unless noted below on the form. Due to the limitations, we reserve the right to move folks into King + Twin rooms if needed - please complete this form with as much detail as possible to enable us to get everyone a bed to sleep in, as close together as possible. BETHEL RESERVATION
EXAMPLE
BETHEL GUARDIAN
PHONE #
Room Count (1-10 or 11-20)
BEDS
OCCUPANT NAME
ADULT
YOUTH
SHARE KING (Y or N)
BETHEL GUARDIAN SHARE QUEEN (Y or N)
ROOM
1 2
BEDS KING
NAME 1
3
3
4
4
1 2
KING 2 TWIN
3 4
SHARE KING (Y or N)
SHARE QUEEN (Y or N)
X
Y
Y
X
Y
Y
Y
ADULT YOUTH
1
SUE SMITH
X
Y
2
MAVIS LORENCE
X
Y
Y
3
KELLY PLUM
X
N
NA
1
RICK SAIL
X
Y
Y
2
SHARON SAIL
X
Y
Y
4
1 2
SALLY MAE ROSE
2 LUELLEN FITZGERALD
1
PHONE # 541-555-5555
Jobina Mick
KING 3
3
3
4
4
1
1
LINDSEY TAVOR
X
Y
Y
2
BETH SMITH
X
Y
Y
3
SYNDEY ELLIOT
X
Y
Y
4
4
ROWEN DAX
X
Y
Y
1
1
VELMA KING
X
Y
Y
2
RAE FALLEN
X
Y
Y
3
SINA BENSON
X
Y
Y
4
SHANNON BLUE
X
Y
Y
2
QUEEN 4
3
2 3 4
QUEEN
QUEEN 5 QUEEN
URGENT MUST READ: Sophia Kimball-Allen will call each Bethel Guardian by June 10th to confirm room configurations. Once that confirmation call is completed, rooms must then be guarenteed by credit card.
Whomever is paying for each room, must call Red Lion Salem @ 503-370-7888 and provide a credit card # to secure the room. IF no Credit Card Number is provided to the Hotel prior to June 22nd, the hotel room WILL BE CANCELLED
THURSDAY MEETING ROOMS Ritual
Meal Room
Ritual
Performing Arts
Performing Arts
Arts & Crafts
Ritual Registration
Arts & Crafts
Bethel Selling Tables & ALL Registration
CAV Training
Oregon Room Grand Secretary Pool
20
6’ Competition Registration Tables
FRIDAY MEETING ROOMS Ritual Registration
Meal Room
Oregon Jobie Congress
GGC Business Meeting Gather for Grand Bethel Ceremony Fun Fun Fun
Oregon Room Grand Secretary
Nearer My God to Thee
Necrology Ceremony
SATURDAY MEETING ROOMS
Registration
Oregon Room Grand Secretary
Meal Room
Ritual
GGC Gather for Installation & Grand Bethel
DANCE
SUNDAY MEETING ROOM
Oregon Room Sunday Meeting
