SOOF Budget Workshop - UCLA Undergraduate Students Association

January 6, 2018 | Author: Anonymous | Category: Social Science, Political Science, Civics
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ASUCLA

UNDERGRADUATE STUDENTS ASSOCIATION

2011-2012 STUDENT ORGANIZATIONS OPERATIONAL BUDGET WORKSHOP (SOOF)

USA SOOF BUDGET PROCESS The Budgeting Process for USA shall occur in three phases. All allocations will be for the entire fiscal year (August 1, 2011 to July 31, 2012). Phase 1: The Original USA Overhead Budget –  Approved in Spring, 2011. Phase 2: Student Government Operational Fund –  For USA Elected Offices.  Process starts in July 2011 and ends in August 2012 Phase 3: Student Organizations Operational Fund  For Organizations.  Main SOOF - Process starts Fall Quarter – September 2011; nd SOOF – Process starts Winter Quarter - January  2 2012.

This budget workshop. . . is primarily designed to get Student Organizations prepared for the budget process.

USA FUNDING SOURCES Mandatory Membership Fees Based on Projected Enrollment obtained from UCLA Office of Analysis and Information Management

Interest Income Based on ASUCLA estimates

UNDERGRADUATE STUDENTS ASSOCIATION 2011-2012 PROJECTED ENROLLMENT

FALL 2011

WINTER 2012

SPRING 2012

GENERAL CAMPUS

26,335

25,275

24,185

HEALTH SCIENCES

245

225

220

26,580

25,500

24,405

TOTAL PER QUARTER

TOTAL 2011-2012 ENROLLMENT:

76,485

TOTAL 2011-2012 3 QUARTER AVERAGE

25,495

UNDERGRADUATE STUDENTS ASSOCIATION

2011-2012 PROJECTIONS INTEREST

AVERAGE DEPOSITS

$879,706

EXPECTED RETURN

X

2.0%

TOTAL

=

$1,759

USA Mandatory Membership Fees 2011-2012 Breakdown of Fees

Amount

Total%

• • • • • • • • •

$10.00 $ 4.00 $ 4.56 $ 3.00 $17.74 $ .97 $ .19 $ 3.30 $ 6.45

19.91% 7.97% 9.08% 5.97% 35.33% 1.93% 0.38% 6.58% 12.85%

$50.21

100.0%

Membership Fees Entertainment Fees Commission Specific Fees Program Specific Fees University Administered Fees UCSA Contribution UCSA and USSA Travel Fees The Green Initiative Fund Fee The Pledge Fee

TOTAL FEES PER QUARTER

Undergraduate Students Association NET BUDGETABLE INCOME 2011-2012 TOTAL BUDGETABLE INCOME

$3,842,076

LESS: OFFICES/COMMISSIONS/PROGRAMMING EXPENSES Entertainment Fees, Academic Affairs Commission Fees, Community Service Commission Fees, Student Welfare Fees, External Vice President Fees, USAC Contingency 10%, USAC Programming Fees, USAC Community SVC Prog Fees, UCSA Contribution, UCSA & USSA Travel, TGIF and PLEDGE

$1,317,840

LESS: USER FEES Campus Retention Committee Fees, Community Activity Committee Fees, Student Initiated Outreach Committee. Community Programs Office Fee, Student Rick Education Committee Fee

LESS: USA OVERHEAD

$1,834,112 $527,287

2011-2012

USA OVERHEAD BUDGET • OFFICERS' STIPENDS • USA SECRETARY • PAYROLL TAX / WORKERS COMPENSATION • ADMINISTRATIVE & SUPPORT SERVICES • MAINTENANCE • UTILITIES • JUDICIAL BOARD • OSAC • FINANCE COMMITTEE • BUDGET REVIEW / CS MINI FUND

• • • • • • •

ELECTION BOARD RETREATS & INSTALLATION AWARDS COMPULSORY FEE REFUND BANK CARD FEES BANK CHARGES GENERAL NOTIFICATION ADVERTISING • KERCKHOFF TELEPHONES • COMMUNAL SPACE • COUNCIL DISCRETIONARY

TOTAL $527,287

Undergraduate Students Association NET BUDGETABLE INCOME 2011-2012

TOTAL NET BUDGETABLE FUNDS

$162,837 20% 80%

Student Government Operations Fund Student Organizations Operations Fund

$32,567 $130,270

Budget Preparation Review a calendar of the upcoming year to help determine your needs. Group expenses by category (include assistance, office supplies, graphic services (flyers & T-shirts), Daily Bruin advertising, retreats, meetings and conferences).

Budget Assumptions To ensure that all budgets are developed on a consistent basis

Group Narratives Description of Organization Statement of Campus Value Statement of Purpose and Objections Quality of Presentation Promptness Knowledge of Organization Demonstrate Fund Management

Budget Assumptions-continued To ensure that all budgets are developed on a consistent basis

Other Funding Sources All known sources of funding must be identified (Membership Fees, Co-Programming, Donations, fundraising

Number of Students Served Number of students involved in the organization or in the production of the program Number of students benefited by the organization or program

Budget Assumptions-continued  USAC Criteria Minimum Criteria Budget Review Committee Criteria

Assistance Budget Enter the name of each stipend position from your Organization on a separate line. Stipend individuals must meet all eligibility requirements as outlined by the USAC Constitution and Bylaws. See http://usac.ucla.edu  

Click on Guiding Documents Click on Governing Documents to review the USA Bylaws

LINE ITEM TOTALS

LINE ITEM

2011-2012 BUDGET REQUESTED

Assistance (Stipend Positions) Supplies (Includes items needed to RUN your office) Graphics (Operational purposes, only)

Advertising (Student Media and/or TShirts) (For recruitment; not for programs) Retreats, Meetings & Conferences TOTAL

THANK YOU! Please feel free to contact: The Budget Review Director Roman Nguyen [email protected] 310.206.2422

Information for SOOF is available on the USAC Web Site http://usac.asucla.ucla.edu Click on: Funding Documents Select: Student Organizations Operational Fund Application (online) Budget Assumptions & Information (DOC) Budget Workshop (PPT) Score Sheet (DOC) Evaluation Form (DOC) Frequently Asked Questions (DOC)

All Proposals DUE ONLINE September 16, 2011 by 5PM Stop by the Student Government Accounting office, 332 Kerckhoff Hall To sign-up for a hearing date and time, if applicable The week of 9/12/11 – 9/16/11

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