Transportation Committee Meeting Presentation

November 19, 2014

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Opening Remarks o Lou Rocchini o Eric Madden

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Subcommittee Reports Open Discussion

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PennDOT/ACEC Transportation Task Force o 4 Meetings held – next scheduled for December

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Major topics o Design Quality, Contract Administration, Construction Services, Local Projects o Audits – construction and design

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Subconsultant Agreement New subcommittees Subcommittee structure

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2014 Activities

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2015 Focus

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Construction Inspection Scope of Work ◦ SOL 482-13-32 issued new SOW effective 1/1/14  New “Minimum Experience and Training” requirements  Increases mileage/lodging allowance  Maintained 37.5 hour/week  Resulted in positive changes for Publication 93 ◦ Several concerns presented by ACEC/PA and PennDOT ◦ Follow up meetings to make another round of changes  “Or higher” to be added, as well as another MET for TCI-1’s  Will require TCI/TA Training for most TA’s and TCI-1’s  Another SOL will be issued to update agreements for 2015

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Inspector Tracking/Updated Forms ◦ Highly unfortunate events occurred that required strong PennDOT response ◦ Little initial outreach to ACEC/PA, but has improved ◦ Circumstances required change in time/expense tracking ◦ New weekly “Consultant Inspector Hours and Mileage Log” issued via SOL 482-14-31, effective 11/1/14 ◦ PennDOT has advertised eight CI agreements in District 6-0 requiring “Automated Vehicle Location” (AVL) Global Positionning System (GPS)

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Inspector Tracking/Updated Forms, Con’t ◦ Questions on new form shared via email ◦ Desire for consistency on statewide use and District interpretations ◦ Pushing for PennDOT to allow the initial AVL agreements to provide feedback before expanding use ◦ ACEC/PA has formally requested reimbursement for PM time due to new requirements

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Workforce Development ◦ PennDOT Workgroup formed, invited ACEC/PA ◦ Includes contracting associations and the PA Turnpike ◦ PennDOT drafted an “Employee Development Plan” based on feedback from a statewide Quality Survey ◦ ACEC/PA presented “White Paper”  Acknowledge the consultants role with training  Soliciting desire from career and technology schools to re-implement former TA/TCI training programs  Pushing PennDOT to staff more TA’s in the future

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Tablet Computers HOP Agreement Refinement Unemployment Compensation Issue STIC for Consultant Inspection Selection Dates Quality in Construction

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13 Quality Metrics continue to be produced quarterly by PennDOT 2014 ◦ 5 PennDOT-ACEC/PA Task Force Meetings ◦ Refocus on the Goals and Objectives of subcommittee

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New Goals & Objectives ◦ Goal #1 – Define quality  Determine what constitutes a quality project  Determine measurements/metrics ◦ Goal #2 – Track the measures, continual monitoring  Data analysis to verify reaching measures/tracking

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New Goals and Objectives cont. ◦ Goal #3 – Continuous Process Improvement  Implement improvements and/or new steps to current process  Stay abreast of ongoing issues such as corporate quality plans

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Data Mining

◦ Almost an Asset management approach ◦ Bridge inspections  Concentrate on Condition Ratings  Obtaining ratings within predictive curves (e.g., 10 yrs) ◦ Pavements  Evaluate pavement cycles to track quality  IRI and OPI  Obtaining or bettering predictive IRI and OPI within predictive period (e.g., 5 years)?

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2015 and Beyond ◦ Any new metrics for full consideration are still off in the future ◦ Need additional membership ◦ Current ACEC?PA participants:  Luis Villegas  Joe O’Neil

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DBE Goals for 2015 New Certificate of Insurance Requirements for subconsultants Major changes in 2014 DBE Final Rules Data Mining activities as it pertains to DBE firms Quality Management Plan updates Zero goals New Diverse Business requirements

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2014 Activities

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2015 Focus

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Upcoming Capital Program ◦ ◦ ◦ ◦

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Mainline Reconstruction Bridges CM/CI (focus) Open Ends

Tunnel Inspector Certification All Electronic Tolling Phased Approach Diverse Businesses

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Quality ◦ Errors and Omissions ◦ Cost Estimating ◦ Consultant Evaluations

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ECMS by Spring 2015 Overhead Invoicing and Supplements

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Meeting held October 30, 2014 Agenda Items ◦ ◦ ◦ ◦ ◦ ◦

Program Priorities New Organization Chart Status of Design Guidelines Indemnification Clause DBE Professional Liability Insurance Coverage Plans for SEPTA Self-Performing Design or Construction Work

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Agenda Items cont. ◦ ◦ ◦ ◦ ◦

Designer Interface with GEC CMs Alternate Methods of Delivery Status of PennDOT I-95/SEPTA Planning 12 month Look Ahead Open Discussion

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DRJTBC ◦ Planned joint ACEC PA/NJ postponed until after Scudder Falls Bridge procurement ◦ Tentative agenda    

Establishment of relationship with new executive staff Use of manhours as part of letter of interest evaluation Use of Lump Sum versus Cost Plus Fixed Fee contracts Burdens of shortlisting and interviewing process

◦ Scudder Falls project to be shortlisted in December, selected in January, NTP April 1st, CM and CI advertisements forthcoming