undp/unfpa/unops

Joint Procurement Activities 2011 - UNDP/UNFPA/UNOPS Renewed focus/commitment to joint procurement • Leverage joint volume to lower purchase costs Presented by: Dominic Grace, Director Procurement Support Office, UNDP Eric Dupont, Chief Procurement Services Branch, UNFPA

• Reduce administrative costs and avoid duplication • Gain efficiencies and strengthen procurement practices

September 12, 2013 1

Joint Procurement Initiatives: Completed Participants

Commodity/service

Annual value (est.) Benefits gained

UNDP / UNFPA / UNOPS

• Cargo Insurance

UNDP / UNFPA / UNICEF

• Medical/Health Insurance

Various

• Satellite Communications (VSAT)

$20m

UNFPA/UNICEF

• Hospital Equipment

$3.7m

Various

Expansion of UN Web Buy: •Ongoing vehicle LTAs •> 200 trucks and busses •Solar energy products

Various

• Cloud Services

$12m

UNDP / UNFPA

• Census / Election Materials

$5m

Various

• Cross-buying from LTAs (piggybacking)

UNDP / UNFPA / UNICEF / UNOPS

• Sea Freight • Air Freight

Various

• e-Tendering System

$2.5m

$1.89m annual savings $1.20m annual savings

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45% cost reduction Competition Duplication Efficiency • Savings of $25m annually Duplication Efficiency 60% Cost reduction Efficiency Duplication

> $433k annual savings Efficiency Duplication • Cost avoidance of $12m Efficiency

$50k

• Product standardization • Fixed fee for product

2

Joint Procurement Harmonization Initiatives: Completed Participants

Commodity/service

Benefits gained

UNDP / UNFPA / UNOPS

• Policies developed to enable cross-buying from LTAs

Various

• Supplier Code of Conduct

• Standards set • Best practice adopted

Various

• Harmonization Project – Phase I • Common glossary of terms • Common guidelines for procurement at country level • Training Tools

• Strengthened standardized practices across UN • Standardized tools and guidelines

UNDP / UNFPA / UNICEF / UNOPS

• Implementation of UN model framework for vendor sanctions

• Standardized approach Vendor Risk Management

Various

• UN Global Marketplace (UNGM) • Vendor Registration Reform Project

Efficiency Process simplification Speed

Speed Efficiency Transparency Costs Vendor Risk Management

3

Joint Procurement Initiatives: Current Lead agency

Commodity

Annual value (est.) Goals

UNOPS

• Carbon offset certificates (CER) joint procurement

$50k

UNOPS

Travel and Visa services

$8m

UNOPS

Office Products

$4m

UNFPA

Harmonization Project Phase 2

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• Promote implementation of guidelines on Procurement at the Country Level • Revise Procurement Practitioner‘s Handbook • Assess feasibility of harmonizing standard procurement documents

UNDP

Inter-Agency Task Team on Sustainable Procurement in Health Care

─

• Set standards • Environmental criteria for specifications and evaluation • Influence / Advocate

UNDP

Motor Vehicles Project Phase 2

$300m

Duplication •Assure supply Eligible projects Costs Efficiency Duplication Costs • Strengthen and standardize practices Costs Sustainable products

• Focus on further consolidating and standardizing of vehicle models to reduce costs by 10-20%

4

Joint Procurement Activities 2011 - UNDP/UNFPA/UNOPS Renewed focus/commitment to joint procurement • Leverage joint volume to lower purchase costs Presented by: Dominic Grace, Director Procurement Support Office, UNDP Eric Dupont, Chief Procurement Services Branch, UNFPA

• Reduce administrative costs and avoid duplication • Gain efficiencies and strengthen procurement practices

September 12, 2013 5

Harmonization Working Group – HLCM PN Background: -Procurement-related activities specified in action plan of QCPR -…and addressed in HLCM strategic plan and result framework -HLCM working group on harmonization aligned with priorities and outputs of QCPR action plan -Phase 1 now completed. Phase 2 will start very soon

6

Harmonization Working Group – HLCM PN Phase 1 - Deliverables: -

Revised Guidelines for Common UN Procurement at the Country Level including an extended set of practical tools

-

Field support missions to countries to assess country outcomes and identify best practices

-

Extensive training material on UN cooperation

-

Worked with UN organisations to include UN cooperation material in training courses

-

Facilitated UNSSC training on common UN procurement, delivering training to over 120 UN staff

7

Harmonization Working Group – HLCM PN Phase 1 - Deliverables (continued): -Standardized table of contents for UN procurement manuals -Developed a Common UN Glossary of procurement-related Terms -Comparative review of procurement review committees -Piloted implementation of a new way of presenting the UN Procurement Practitioner‘s Handbook and Guidelines for Common UN Procurement at the Country Level (website, iPhone & Android App, E-Book) -List of priority actions that, if implemented by UN agencies, would enable collaborative procurement

8

Harmonization Working Group – HLCM PN (baseline – end 2011)

Include 2 slides on status of implementation

1. UN Cooperation; 2. Secondary Review; 3. LTAs; 4. Restrictions; 5. Procurement Services; 6. Integration of ‘guidelines´; 7. Communication on ‘Guidelines’; 8. Table of contents

Harmonization Working Group – HLCM PN ( Sept 2012)

1. UN Cooperation; 2. Secondary Review; 3. LTAs; 4. Restrictions; 5. Procurement Services; 6. Integration of ‘guidelines´; 7. Communication on ‘Guidelines’; 8. Table of contents

Harmonization Working Group – HLCM PN (Sept 2013)

1. UN Cooperation; 2. Secondary Review; 3. LTAs; 4. Restrictions; 5. Procurement Services; 6. Integration of ‘guidelines´; 7. Communication on ‘Guidelines’; 8. Table of contents

Harmonization Working Group – HLCM PN Phase 2 plan: -

Scale-up roll out of the country guidelines

-

Assess countries that have been trained to use these guidelines

-

Train additional countries for the use of the guidelines

-

Assess feasibility of harmonising standard procurement documents

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