Unit 7

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Objective 7 – Utilize multimedia presentation graphics (PowerPoint) software. A presentation is a file that you save to a disk that contains all of the slides, speaker’s notes, and handouts that make up your presentation. Presentation software allows the user to create documents called slides to be used in making presentations. Presentation software is used to create slideshows. A slideshow is a series of slides displayed in a sequence. Slideshows can be controlled manually or automatically. Presentation software is best to use when giving an oral report to help summarize dates and emphasize report highlights. Types of presentations: 1. Electronic – allows the presenter to have a self-running presentation 2. Informal – uses overhead transparencies of printed slides to present information 3. Virtual – allows the user to present a presentation on a web site Presentations can be distributed on CD-ROMs and over the Internet. Presentations can be entertaining as well as educational. Presentations are portable and editable. Presentations can contain links to other documents and websites. Advantages of multimedia/presentation graphics software: 1. Allows an audience to see data easily and quickly 2. Allows presenter to be creative while presenting data 3. Allows presenter to grab and hold an audience’s attention 4. Gets the point across better and faster 5. Helps people reach an agreement faster Uses of multimedia/presentation graphics software: 1. Electronic brochures 2. Science report presentation 3. Create an electronic report for your history class 4. Create a meeting presentation about school rules 5. Present a chart of our school’s enrollment by grade level 6. Explaining electronically how to play your favorite sport 7. Presenting the goals of your FBLA organization 8. Outlining what you want to say at your job interview The menu bar lists each of the menus in the software and usually appears near the top of the application window, under the title bar. The tool bar provides icons for quick access to frequently used commands. The toolbox resembles a toolbar, but holds items such as drawing tools that perform commands. Multimedia is the combination of text, graphics, animation, video, and audio. Including these effects in a presentation adds interest and keeps your audience attentive. Slides are the basic unit of a presentation and are the individual screens in a slideshow. The title slide is generally the first slide in a presentation. It introduces the audience to the presentation. The background feature is used to change the color scheme on a slide. Using a design template provides consistency in design and color throughout the entire presentation. Consistency includes having all slides use transitions, using the same design template on all slides, and using the same fonts on all slides. An object is any element that appears on a slide and can be ClipArt, text, drawings, charts, sounds, and video clips in a presentation. Empty objects on a new slide are called placeholders. Attributes are the properties or characteristics of an object. The bulleted list slide layout allows the user to enter several levels of text.

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Bullets should be used in a presentation to emphasize each item in a list. A demote (indented bullet) can be selected to show a new level of lesser importance in a bulleted list. A transition is a special effect that is used to introduce a slide during a slideshow. This is when one slide moves off the screen and is replaced by another slide during a presentation. Select ”Apply to all” to have the same transition set for all slides. Animation controls the flow of information on a slide and make clipart objects move. When you have animation and transitions in your presentation that means that the slides do something. Custom animation should be used to change the sequence of objects on a slide. Fly-in is when the main points in a presentation enter a slide from the top, bottom, left, right, appear suddenly, or when the mouse is clicked. Continuous is the feature that allows a presentation to run automatically. Graphing allows you to create and insert charts into your presentations. An organizational chart shows the relationship between people or jobs in an organization. A hyperlink is a type of link that can be chosen to display another webpage or document within a presentation. White space is used on a slide to emphasize content. Outline view is the slide view that is used to preview all features of the presentation. This view will not display graphics. Landscape is the default (preset) page orientation for printing the slides of a presentation. When planning the content and design layout of a presentation, you should brainstorm on your paper. It is important to consider the age, reading level, and your target group when planning a presentation. Equipment, handouts, and other needed materials should also be considered. When planning a presentation, the presenter can gain the audience’s attention and introduce the topic by presenting objectives and standards for the presentation. When formatting titles, text, and images in a presentation, it is most important to remember to keep it simple. Do not include sentences or fine detail. For an effective presentation, information should be organized into multiple slides with only main points per slide. When designing a presentation, you do not need to limit the number of different slide transitions. If a presentation has a dark-colored background, it is best to use white text color. Information should be presented to the point, and should be easy to follow. You should dress professionally when giving a presentation. Planning, preparing, and creating an outline are tips for delivering a presentation. Audience handouts are printouts of your electronic presentation that your audience can use to follow along and take notes. Speaker notes are the notes that include the slide as well as comments or points that you may want to remember while presenting your presentation. These would be used if additional notes are needed for a group presentation. The size of the file should be the major concern if a user wants to save a presentation to a floppy disk; they cannot hold very much data. If a presentation is edited later, it should be saved. Presentation files can be named the same way as files of other applications.