2014 AGM - Sport Ngin

QU’APPELLE VALLEY DISTRICT ATHLETIC ASSOCIATION ANNUAL GENERAL MEETING Monday September 8th, 2014 5:00pm Supper – Meeting to Follow Wolseley Opera House - Downstairs 1. Registration: Trevor Viergutz, Scott Goertzen, Allen Trakalo, Lorie Kaczmar, Shauna Hubick,Murray Bruce, Leila Brodner, Katy Kohli, Dwight Fuhro, Kara Shaw, Mel Savill, Jim Croshaw, Brandyn Wayliw, Andrea Cahranduk, Bob Mayo, Katie Olynyk, Martina Taypotat, Jared Louison,Kyle Mackin, John Pollock,Dean Harcourt, Josh Golien, Randy Clark, Rus Matthews, Dwayne Petrinchuk, Doug Branchflower, Brian Endicott, Erie Honetschlager, Dan McDougall, Randy Wihlidal, Gerri Grad, Angela Byrnes,Amanda Dixon,Cory Cochrane, Jason Weitzel, Carolyn Breti, Vic Tholl,Scott Buchan, Derek Mercer, Jaret Ross, Julie Stiglitz, Michael Berg, Kai Leggett, Brady Aulie, Jesse Gheyssen, Jason Coghill, Kevin Vollet, Dale Reed, Ron Reinhart. 2. Catered Meal – All bids to host need to be submitted before the meeting! 3. Invited Guests:  SHSAA Executive Director – Mr. Kevin Vollet  PVSD Board Member – Mr. Kent Esplin  PVSD Director/CEO – Mr. Ben Grebinski – Unable to attend.  PVSD Superintendent – Mr. Dale Reed – He welcomed and thanked all those who give of their time to Athletics. Also gave us some history of his 3o years in education and his duties in PVSD.  PVSD Athletic Commissioner – Mr. Ron Reinhart 4. President’s address – Thanked everyone for their work for QVDA. 5. QVDA Service, Coaches and Official Award  Outstanding Female Coach Award – Julie Stiglitz  Outstanding Male Coach Award – Randy Whilidal  Outstanding Official Award – Wade McAmmond  SHSAA Service Award – Don Morrison 6. Adoption of Agenda - Motion to adopt by Randy Clark - 2nd Kara Shaw - Carried 7. Financial Report – Lorie Kaczmar - See Attached - Bottom line is much better than last year, but not as good as it looks. - Still have some SHSAA AGM bills to pay, one very large one for SHSAA AGM hotel costs. - Motion to adopt by Vic Tholl - 2nd Brian Endicott - Carried 8. Officials Commissioner’s Report – Randy Clark

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Had a shortage of referees last year had to access them outside our division for V-Ball and especially critical is the B-Ball Please encourage people to go to clinic If B-Ball referee shortages continue we may not be able to hos B-Ball playoffs Coaches need to make sure players/fans/coaches need to be more welcoming to B-Bal officials and less critical

9. 2013 – 2014 Activity Report  Thank-you to everyone who hosted this past year. Activity Reports  SHSAA Provincial Grass Golf o Bronze – Carson Harcourt, Kipling 

SHSAA Provincial Sand Golf o Silver – Ryan McAleese, Cupar

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Cross Country – Echo Valley o BG – Kaitlyn Harrison LES, BB – Riley Perkins BES o MG – Madison Wickenheiser LHS, MB – Tyson NV o JG – Aurilla Wilson Greenall, JB – Ryan Krupski NV o SG – Adrianna Davis Lumsden, SB – Julian Breukner Montmartre

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Sr Girls Volleyball o SHSAA 2A Girls: Wolseley Gold o SHSAA 4A Girls: Lumsden Bronze

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Sr. Boys Volleyball o SHSAA 2A Boys: Montmartre Silver Football o SHSAA 1A 6 man: Ituna/Kelliher Gold, Lemberg Silver o SHSAA 2A 9 man: Lumsden Gold o SHSAA 3A 9 man: Indian Head Gold Jr Boys Volleyball o Vibank Gold, NOEC Silver Jr Girls Volleyball o Lumsden Gold, Kakisew Silver Jr Badminton o Boys Singles: 1. Trey Bear – Kakisiwew 2. Tyce Bennett - LHA o Girls Singles: 1. Melissa Swanson – Whitewood 2. Madison Hayward - Cupar o Boys Doubles: 1. Dylan Fredlund/Cameron Maier – Whitewood 2. Colton Mayer/Dawson Mayer - Vibank o Girls Doubles: 1. Jenelle Radmache/Tanille Nyester – GHS 2. Jocelyn Mish/Rhys Englot - Montmartre o Mixed Doubles: 1. Courtney Kuffner/Cade Istace – GHS 2. Dylan Dedecker/Courtney Roppel - Kipling Sr. Badminton o Girls Singles: 1. Morgan Dool – Notre Dame 2. Sherry Hahn – Indian Head o Boys Singles: 1. Keenan Tholl – Montmartre 2. Dawson Hoffart – Indian Head

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o Boys’ Doubles: 1. Tristan Heisler and Matthew Wittman – Vibank 2. Ryan McAleese and Brayden Frank – Cupar o Girls’ Doubles: 1. Aurilla Wilson and Gabrielle Gottselig – Greenall 2. Tianna Wilde and Deanna Gerrard – Southey o Mixed Doubles: 1. Morgan Gallais and Darby Shindelka – Milestone 2. Rawley Lingelbach and Carly Gyug – North Valley Basketball o SHSAA 3A Boys: Indian Head, Bronze o SHSAA 3A Girls: Indian Head, Silver o SHSAA 4A Girls: Notre Dame, Silver and Lumsden, Bronze Jr Boys Basketball o Standing Buffalo, Gold and Balcarres, Silver Jr Girls Basketball o Indian Head Gold, Southey Silver Jr Curling o Girls: North Valley, Gold and Whitewood, Silver o Mixed: Montmartre, Gold and Kipling, Silver Sr Curling o Girls: Lumsden, Gold and Bert Fox Silver o Boys: Southey, Gold and Greenall, Silver o Mixed: Kelliher, Gold and Milestone, Silver o SHSAA Provincial Mixed Champions: Kelliher

9. New Business a) SHSAA – Kevin Vollet Executive Director SHSAA - Welcomed and thanked everyone involved in sport and the jobs they do - Need officials across the province – please hang the posers supplied by SHSAA in your school - School packages were handed out to all schools, check out the yearbook from last year - Made mention of the sportsmanship award winners for QVDA - Section 2 rep – Kevin Kitchen is the same - Section 1 rep – Jeff Kitz – New - Section 3 rep – Barry Kroshaw – New - Officials Rep – Scott Cory – New - Regina Rep – Lance Ford – New - Check website and print off for your school – last year’s winners and the new policies past at SHSAA AGM in June - Also made us aware of the new resolutions that were past at the AGM - Classified activities for fall – based on last year’s Sept 30 enrollment - Classified activities for winter – based on this year’s Sept 30 enrollment - Tournament fees - $250 for B-Ball all other teams $150 - E5 forms for fall must be in by Sept 17 - Team fees $35 to $40 this year - Sport specific new resolutions see SHSAA handbook for details - Non faculty coach – must be approved and have taken fundamentals of coaching coarse if no faculty staff is with them

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Respect in sport – every coach/assistant coach must take the course before coaching. It is still free for the next 2 years SIAAA course being offered to Athletic Commissioners to help them with their jobs. Conference in April in Saskatoon Deadline dates – see SHSAA handbook/calendar for all activities Enrollment form Sept 30-Oct 6 will be open to enter your numbers Sport specific advisory groups – applications will be sent out to all schools asking them to join these groups they are interested in He is retiring June 2015

b) PVSD Athletic Commissioner’s Report – Ron Reinhart - See attached c) Clinics  Volleyball officials, basketball officials, coaching and Hytek  If there is a need for clinics for officials please let us know d) QVDA Website  The QVDA website is up and running. Go to SHSAA and go under Districts to QVDA  Information needs to be forwarded to the QVDA President after events including pictures of the champions e) QVOA  Peggy Appleton is going to stay on for QVOA for another year  This past year was the fastest that officials have ever been paid through QVOA  Schools and coaches must remember to but a PO# on their QVOA form. The only ones that don’t require a number are QVDA District Championships because the officials are paid by QVDA.  Officials need to contact the school first instead of Peggy or myself if they are wondering why they haven’t been paid f) QVDA Play-off Structure  Jr Golf – East and West – equal split. Sr. Golf (grass/sand)  Cross-Country (Bantam/Midget/Junior/Senior)  Soccer – Conferences attached  Football – Conferences attached  Volleyball – grade 7-9. Sr. conferences attached  Curling – All three events on same day. o One rink could host all three.  Basketball - grade 7-9. Sr. conferences attached. o New playoff format this year  Badminton – pre-zones, zone and districts  Track & Field o Three zone concept o Douglas Park is already booked for next year o A block of rooms is booked for Provincials in Yorkton e) Sports Activities – Hosts  See Activity Grid – open voting, everyone can vote for hosting

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Medals will be sent out through inter-office mail, unfortunately the order from Barkers has yet to arrive

f) Other  Any other issues

g) Elections: President: Trevor Viergutz nominated by Jason Weitzel, 2nd Randy Clark, Nominations Cease by Michael Berg. In by acclamation Vice/President: Dan McDougall nominated by Lorie Kaczmar, 2nd Jason Weitzel, Nominations Cease by Michael Berg. In by acclamation Secretary/Treasurer: Lorie Kaczmar nominated by Randy Clark, 2nd Kara Shaw, Nominations Cease by Dean Harcourt. In by acclamation Officials Commissioner: Randy; Clark nominated by Josh Godlien, 2nd Dwight Fuhro, Nomination Cease by Michael Berg. In by acclamation Women’s Rep: Kara Shaw nominated by Lorie Kaczmar, 2nd Murray Bruce, Nomination Cease by Michael Berg. In by acclamation 3 “Members at Large”: 1)Jason Weitzel nominated by Cory Cochrane, 2nd Josh Godlien 2)Dean Harcourt nominated by Randy Clark, 2nd Dwight Fuhro 3) Doug Branchflower nominated by Jason Weitzel, 2nd Josh Godlien Nominations cease by Michael Berg. In by acclamation Open Call for 6 Executive Members: 1)Randy Wihlidal nominated by Dan McDougall, 2nd Josh Godlien 2)Josh Godlien nominated by Randy Clark, 2nd Jason Coghill 3)Dwight Fuhro nominated by Kara Shaw, 2nd Dean Harcourt 4)Jason Coghill nominated by Josh Godlien, 2nd Jesse Gheyssen 5) Jesse Gheyssen nominated by Jason Coghill, 2nd Brian Endicott 6) Vic Tholl nominated by Dan McDougall, 2nd Scott Buchan Nominations Cease by Michael Berg. In by acclamation Ref in Chief: Soccer:

Volleyball:

Basketball:

Football:

h. Adjournment: 8:02 pm by Kara Shaw, 2nd Scott Goertzen, Carried Note: A SHORT EXECUTIVE MEETING WILL FOLLOW THE ANNUAL MEETING. Next Meeting Oct 8, 2014 at 1:30 Wolseley PD Center