A STRATEGY TO REVEAL HIDDEN TREASURES (INSTITUTIONAL REPOSITORY) OF ANNA UNIVERSITY
S.Bharanidharan, Computer Scientist, Anna University
G.Krishnamoorthy, University Librarian, Anna University
E.Parthasarathy, Deputy Registrar, Anna University
ABSTRACT Anna University has undergone amazing growth from unitary type University to 5th best University in India. Creation & maintenance of Digital Repository forms the strategy to reveal the hidden treasures of Anna University. This Paper mainly details • Necessity of creation & steps involved in creating Institutional Repository • Complexities involved in creation & maintenance of IR • Benefits rendered by IR • Growth statistics of Anna University beginning from the year it got affiliated till today • Present status of Anna University – judged by documents published every year • Data collection & Segregation under various categories • Preliminary estimate of expenditure involved in creation & maintenance of IR
INTRODUCTION • Anna University established in 4th Sep 1978 imparts higher education in Science & Technology, promotes research & fosters co-operation between academic and industrial communities • Presently 625 Engineering Colleges are functioning under Anna University - 4 constituent colleges with University Departments, 13 Constituent colleges of Anna University, 12 Government & government aided Engineering Colleges and 596 affiliated colleges of Anna University under four regional centres in Tirunelveli, Madurai, Thiruchirapalli & Coimbatore • UGC have accredited Anna University with Five Star Status in 2002 which is the highest rating • Only science and technology University in the state of Tamilnadu, has a position among top Indian universities in terms of its scientific research output.
OBJECTIVE The major aim of this proposal is •
To develop a Institutional Repository (IR) of the literary/R&D output/scientific productivity of the faculty of Anna University over more than two decades (1989-2012)
•
To enhance the visibility of the productivity profile of Anna University Chennai
•
To facilitate online and open access to the research publications of Anna University Chennai
METHODOLOGY Steps involved in creation of IR include
– Step 1: Data Identification and Selection – Step 2: Data Collection & Segregation – Step 3: Design & Development • Software & Hardware
• Content Creation and Development • Content organization – Step 4: Web hosting – Step 5: Maintenance
DATA IDENTIFICATION & SELECTION S. Departments Professor No 1 Faculty of Technology 17 2 Faculty of Civil Engineering 26 3 Faculty of Mechanical Engineering 27 Faculty of Electrical and 4 4 Electronics Engg Faculty of information and 5 16 Communication Engg 6 Faculty of Science and Humanities 36 7 Faculty of Management 4 Faculty of Architecture and 8 6 Planning Total 136
Associate professor 13 25 24
Assistant Professor 17 29 28
19
8
31
28
42
86
21 1
37 7
94 12
6
8
20
137
176
449
Total 47 80 79
DATA COLLECTION & SEGREGATION Data collection includes collection of research outputs scattered among 53 Departments in various forms – articles, conference papers, reviews, editorials, etc., Data being collected from the year beginning from 2000 till today is segregated under various categories
Number of Papers being published during this tenure Type of Papers being published Papers being published in different subjects Papers being published in different countries
ANNUAL STATISTICS OF PUBLISHED DOCUMENTS YEAR 2013 2012 2011 2010 2009 2008 2007 2006 2005 2004 2003 2002 2001 2000 TOTAL
DOCUMENTS PUBLISHED 114 1744 1643 1115 872 818 745 722 532 432 361 284 243 215 9870
ANNUAL STATISTICS OF PUBLISHED DOCUMENTS 1800
DOCUMENTS PUBLISHED
1600 1400 1200 1000 800
600 400 200 0 2013 2012
2011 2010
2009 2008
2007 2006 2005 2004 2003 2002 2001 2000 YEAR
STATISTICAL DATA OF DOCUMENT TYPE DOCUMENT TYPE Article
DOCUMENTS PUBLISHED 6908
Conference Paper
2378
Review
253
Article in Press
161
Letter
71
Editorial
28
Note
19
Erratum Short Survey
14 8
TOTAL
9840
STATISTICAL DATA OF DOCUMENT TYPE
STATISTICAL DATA ON DOCUMENT SUBJECT DOCUMENT TYPE
DOCUMENTS PUBLISHED
Article
6908
Conference Paper
2378
Review
253
Article in Press
161
Letter
71
Editorial
28
Note
19
Erratum
14
Short Survey
8
TOTAL
9840
STATISTICAL DATA ON DOCUMENT SUBJECT
STATISTICAL DATA ON DOCUMENTS PUBLISHED IN VARIOUS COUNTRIES COUNTRY India Italy United States Japan Germany South Korea United Kingdom Malaysia Czech Republic Canada France Austria Netherlands Taiwan Switzerland Australia China
DOCUMENTS PUBLISHED 8689 699 314 203 188 169 159 150 104 87 80 55 52 45 43 38 38
STATISTICAL DATA ON DOCUMENTS PUBLISHED IN VARIOUS COUNTRIES
PROJECT SCHEDULE Sl.No
Activity Planned
1
A
Project initiation
2
B
3
C
4
D
5
E
Creation of Directory for Scientists/Faculty profile Formulation of the methodology of collection of Bibliographic data a) Direct Approach & Interview Method b) Questionnaire Method (Micro level Questionnaire) c) Identify the primary and secondary sources of information (Web sites, annual reports, publications, news letters etc) Choosing a suitable web enabled software for Developing Database and Repository (open source software) Standardizations of metadata
6
F
7
G
8
H
Content up loading trail access of the data base Web site creation and hosting of the Digital repository of Anna University Chennai Report Submission
ESTIMATED EXPENDITURE Item
Sl No.
Per Annum
Total (2 years)
1
Project Fellow(1) 8000/pm
96,000/-
1,92,000/-
2
Contingency
60,000/-
1,20,000/-
3
Travel
20,000/-
4 5. 6.
Equipments (Server) Books & Journals Overhead
3,00,000 1,00, 000 1,10,000
Grand Total
50,000/-
8,42,000
RESEARCH OUTCOME / INSTITUTIONAL BENEFITS • • • • • • • • • •
Information auditing & Knowledge flow Bringing together scattered R&D out put Bringing visibility of Gray Literature Identify and systematically evaluate the science and technology innovations of the Anna University Chennai Identify the stronger and weaker areas in the Science & Technology research. Identify the Gap areas, and fill the Gap in the R&D of Science & Technology in the Nation Public Accessibility to Scientific Research and Scholarly Information. Promoting the ‘Open Access’ to Scholarly Knowledge concept, created by the University’s research units, for the consumption of Public Commons. Global visibility of the Institutions & Scientists Seamless flow of Knowledge leading to increased scientific productivity and knowledge production.
CONCLUSION
Statistical data on research outputs being published year after year reveal numerous outputs from research scholars of Anna University. Such valuable treasures of Anna University are not readily available for easy reference for future generation. As a step towards bringing the hidden treasures readily available for young research scholars, creation of Digital Repository is the only solution. Data Collection and segregation is the first step towards achieving such a major goal.
REFERENCES •
Copyright © 2013 Elsevier B.V. All rights reserved. SciVerse® is a registered trademark of Elsevier Properties S.A., used under license. Scopus® is a registered trademark of Elsevier B.V.
•
Development and Implementation of an Institutional Repository within a Science, Engineering and Technology(SET) environment A. van der Merwe University of Pretoria Department of Informatics School of Information+27 12 841944
[email protected]. J.H. Kroeze University of Pretoria Department of Informatics School of Information+27 (0)12 420
[email protected]
•
Institutional Repositories and the Institutional Repository: College and University Archives and Special Collections in an Era of Change Author(s): Elizabeth Yakel, Soo Young Rieh, Beth St. Jean, Karen Markey and Jihyun Kim Reviewed work(s):Source: The American Archivist, Vol. 71, No. 2 (Fall Winter, 2008), pp. 323-349Published by: Society of American Archivists Stable URL: http://www.jstor.org/stable/40294521 .Accessed: 06/12/2012 00:41Your use of the JSTOR archive indicates your acceptance of the Terms & Conditions of Use, available at .
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