CHS Faculty Manual - Midwestern University

CHS FACULTY MANUAL DOWNERS GROVE CAMPUS

LAST UPDATED: MARCH 2015

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TABLE OF CONTENTS LINKS TO KEY DOCUMENTS.......................................................................................................................... 3 CAMPUS MAP ................................................................................................................................................ 4 ABOUT MIDWESTERN UNIVERSITY AND THE COLLEGE OF HEALTH SCIENCES ........................................... 5 OVERVIEW OF MIDWESTERN UNIVERSITY ................................................................................................... 6 ORGANIZATIONAL CHART ............................................................................................................................ 9 CHS PROGRAMS .......................................................................................................................................... 10 ACCREDITATION ......................................................................................................................................... 13 MISSION AND VISION .................................................................................................................................. 13 CHS WEBSITE ............................................................................................................................................. 14 ACRONYMS ................................................................................................................................................. 15 PEOPLE/DEPARTMENTS TO KNOW .............................................................................................................. 16 CONTACT INFO FOR SUPPORT DEPARTMENTS ............................................................................................ 17 QUICK LINKS TO COMMONLY ACCESSED POLICIES ..................................................................................... 18 FACULTY ..................................................................................................................................................... 21 FACULTY RESPONSIBILITIES ....................................................................................................................... 22 FACULTY SENATE ....................................................................................................................................... 23 PROMOTION IN RANK AND/OR TENURE ...................................................................................................... 24 FACULTY DEVELOPMENT PLAN .................................................................................................................. 25 PERFORMANCE EVALUATIONS .................................................................................................................... 26 SCHOLARLY ACTIVITY ................................................................................................................................ 27 CONSULTING TIME ...................................................................................................................................... 28 ENROLLMENT CERTIFICATION .................................................................................................................... 29 E-MAIL ........................................................................................................................................................ 30 TRAVEL ....................................................................................................................................................... 31 TEACHING RESOURCES ............................................................................................................................... 32 START UP FUNDS AND ORDERING EQUIPMENT .......................................................................................... 33 BLACKBOARD ............................................................................................................................................. 34 TIME KEEPING ............................................................................................................................................. 40

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WELCOME TO MIDWESTERN UNIVERSITY Hello and welcome to the College of Health Sciences at Midwestern University! We are pleased that you have joined our academic community! We have provided you with a list of important items and websites for you to review in your first few weeks in your new position. There are many things that will require your attention and we hope to make this transition as smooth as possible.

LINKS TO KEY DOCUMENTS      

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MWU website: http://www.midwestern.edu CHS website http://www.midwestern.edu/chs-deans-office.html Human Resources: https://www.midwestern.edu/current-employees.html Academic Policies: http://www.midwestern.edu/university-policies.html Faculty Senate: https://www.midwestern.edu/faculty-senate-home.html Faculty Handbook http://www.midwestern.edu/documents.html MWU Catalog http://www.midwestern.edu/course-catalog-home.html Student Handbook http://mwunet.midwestern.edu/administrative/SS/ssStuHandbook.htm Academic Calendars https://www.midwestern.edu/downers_grove_il_campus/academic_calendar.html

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ABOUT MIDWESTERN UNIVERSITY AND THE COLLEGE OF HEALTH SCIENCES

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OVERVIEW OF MIDWESTERN UNIVERSITY Midwestern University is a health care university. It was founded in 1900 as the American College of Osteopathic Medicine and Surgery. The Downers Grove, Illinois, campus was purchased in 1986, and the Chicago College of Osteopathic Medicine moved from its prior home in Hyde Park, Illinois, to this western suburb. Following the relocation of the College, the Board of Trustees voted to begin the development of new academic programs within the health sciences. The Chicago College of Pharmacy began in 1991 and the College of Health Sciences began in 1992. In 1993, the Board of Trustees unanimously approved a single educational mission for the institution, and Midwestern University emerged. The College of Dental Medicine-Illinois began in 2011.

Midwestern University Downers Grove, IL Campus

CCOM Chicago College of Osteopathic Medicine

CCP Chicago College of Pharmacy

CHS College of Health Sciences

CDMI College of Dental Medicine -Illinois

CCOM: The Chicago College of Osteopathic Medicine: 4-year program; 200 students per class; degree offered: Doctor of Osteopathic Medicine (D.O.). The Dean is Dr. Karen J. Nichols CCP: The Chicago College of Pharmacy: 4-year program; 214 students per class; degree offered: Doctor of Pharmacy (Pharm.D.). The Dean is Dr. Nancy F. Fjortoft. CDMI: The College of Dental Medicine: 4-year program; 125 students per class, degree offered: Doctor of Dental Medicine (D.M.D.). The Dean is Dr. Lex MacNeil. CHS: The College of Health Sciences is one college with two Deans (Dr. Fred D. Romano, Dean, Downers Grove Campus; Dr. Jacquelyn M. Smith, Dean, Glendale Campus). The Downers Grove campus houses 7 programs. The Dean is Dr. Fred D. Romano o Physical Therapy Program: 34-month program; 56 students per class, degree offered: Doctor of Physical Therapy (D.P.T.) o Biomedical Sciences Program:  Master of Biomedical Science: 21-24 month program; 29 students per class; degree offered: Master of Biomedical Sciences (M.B.S.)

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o o o o o

Master of Arts in Biomedical Science: 9-month program; 70 students per class; degree offered: Master of Arts in Biomedical Science (M.A.) Occupational Therapy Program: 27-month program; 50 students per class, degree offered: Master of Occupation Therapy (M.O.T.) Physician Assistant Program: 27-month program; 86 students per class; degree offered: Master of Medical Science (M.M.S.) in Physician Assistant Studies Clinical Psychology Program: 5-year program; 30 students per class, degree offered: Doctor of Psychology (Psy.D.) Doctor of Health Sciences Program: 2.5-4 year part-time program; 10 students per class, degree offered: Doctor of Health Science (D.H.S.) The DHS degree program is no longer accepting applications or enrolling new students into the program. Speech-Language Pathology Program: 7-quarters program; 40 students per class; degree offered: Master of Science in Speech-Language Pathology (M.S.)

The Glendale, Arizona, campus was founded in 1995 when the Board of Trustees approved the purchase of land and the building of this new campus. The Arizona College of Osteopathic Medicine began in 1995, the College of Health Sciences in 1996, the College of Pharmacy– Glendale in 1998, the College of Dental Medicine in 2006, and the Arizona College of Optometry in 2009.

Midwestern University Glendale, AZ Campus AZCOM Arizona College of Osteopathic Medicine

CPG College of Pharmacy Glendale

CHS College of Health Sciences

CDM College of Dental Medicine

AZCOPT Arizona College of Optometry

CVM College of Veterinary Medicine

AZCOM: The Arizona College of Osteopathic Medicine: 4-year program; 250 students per class; degree offered: Doctor of Osteopathic Medicine (D.O.). The Dean is Dr. Lori Kemper. CPG: The College of Pharmacy-Glendale: 3-year program (year-round); 150 students per class; degree offered: Doctor of Pharmacy (Pharm.D.). The Dean is Dr. Mitchell Emerson. CDMA: The College of Dental Medicine: 4-year program; 110 students per class; degree offered: Doctor of Dental Medicine (D.D.M.). The Dean is Dr. Brad Smith. AZCOPT: The Arizona College of Optometry: 4-year program; 50 students per class; degree offered: Doctor of Optometry (O.D.). The Dean is Dr. Donald Jarnagin. CVM: The College of Veterinary Medicine: 4-year program; 100 students per class; degree offered: Doctor of Veterinary Medicine (D.V.M.). The Dean is Dr. Brian Sidaway. 7

CHS: The College of Health Science in Glendale houses 9 programs. The Dean is Dr. Jacquelyn M. Smith. o Physical Therapy Program: 36-month program; 50 students per class, degree offered: Doctor of Physical Therapy (D.P.T.) o Biomedical Sciences Program:  Master of Biomedical Science: 21-24 month program; 15 students per class; degree offered: Master of Biomedical Sciences (M.B.S.)  Master of Arts in Biomedical Science: 9-month program; 75 students per class; degree offered: Master of Arts in Biomedical Science (M.A.) o Occupational Therapy Program: 27-month program; 28-32 students per class, degree offered: Master of Occupation Therapy (M.O.T.) o Physician Assistant Program: 27-month program; 90 students per class; degree offered: Master of Medical Science (M.M.S.) in Physician Assistant Studies o Clinical Psychology Program: 4-year program; 10-20 students per class, degree offered: Doctor of Psychology (Psy.D.) o Arizona School of Podiatric Medicine: 4-year program; 32 students per class; degree offered: Doctor of Podiatric Medicine (D.P.M.) o Nurse Anesthesia Program: 27-month program; 28 students per class; degree offered: Master of Science (M.S.) in Nurse Anesthesia o Cardiovascular Science Program: 21-month program; 25-30 students per class; degree offered: Master of Science (M.S.) in Cardiovascular Science o Speech-Language Pathology Program: 7-quarters program; 40 students per class; degree offered: Master of Science in Speech-Language Pathology (M.S.)

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ORGANIZATIONAL CHART

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CHS PROGRAMS Biomedical Sciences Program Healthcare providers must continue to strive for better technologies and treatments, become better teachers of future generations of health care providers, and learn improved ways to practice and care for patients. The Biomedical Sciences program prepares students for professional study or employment in science and research. Office Suite: Science Hall 203 Program Director: Michael J. Fay, Ph.D. Administrative Staff: Kim Martinez, Karen Hart https://www.midwestern.edu/programs-and-admission/il-master-of-biomedical-sciences.html https://www.midwestern.edu/programs-and-admission/il-master-of-arts-in-biomedicalsciences.html

Clinical Psychology Program Clinical psychology is the application of psychology to mental distress in a health and social care context. Clinical Psychologists assess mental health problems; conduct and use scientific research to understand mental health problems; develop, provide and evaluate psychological care and interventions (psychotherapy). In America, they normally hold a Ph.D. or a Psy.D. graduate degree, and often have postgraduate work experience. Office Suite: Alumni Hall North 350 Executive Program Director: Arthur Freeman, Ed.D., Sc.D., ABPP Administrative Staff: Garry Treft, Fay Alvarado https://www.midwestern.edu/programs-and-admission/il-clinical-psychology.html

Doctor of Health Science Degree Program Midwestern University's Physical Therapy and Occupational Therapy Programs jointly offer a course of study leading to the Doctor of Health Science (DHS) degree. The goal of this part-time, inter-professional doctoral degree curriculum is to prepare licensed physical therapists, occupational therapists and other health professionals for advanced and specialized professional roles. The DHS degree program is no longer accepting applications or enrolling new students into the program. Office Suite: Alumni Hall North 330 Associate Director: Susan Cahill, Ph.D., OTR/L https://www.midwestern.edu/programs-and-admission/il-doctor-of-health-science-degree.html

Occupational Therapy Program Occupational therapy is skilled treatment that helps individuals achieve independence in all facets of their lives. It gives people the "skills for the job of living" necessary for independent and satisfying lives. Services typically include:  Customized treatment programs to improve one's ability to perform daily activities  Comprehensive home and job site evaluations with adaptation recommendations 10

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Performance skills assessments and treatment Adaptive equipment recommendations and usage training Guidance to family members and caregivers

Occupational therapy practitioners are skilled professionals whose education includes the study of human growth and development with specific emphasis on the social, emotional, and physiological effects of illness and injury. Office Suite: Alumni Hall North 330 Program Director: Kimberly A. Bryze, Ph.D., OTR/L Administrative Staff: Sheila Williford, Linda Cesario https://www.midwestern.edu/programs-and-admission/il-occupational-therapy.html

Physician Assistant Program PAs are licensed to practice medicine with physician supervision. As part of their comprehensive responsibilities, PAs conduct physical exams, diagnose and treat illnesses, order and interpret tests, counsel on preventative health care, assist in surgery, and in most state, write prescriptions. PAs practice in Family Medicine, Internal Medicine, Pediatrics, Obstetrics and gynecology, Surgery, Cardiovascular surgery, Orthopedics, Emergency medicine. Office Suite: Alumni Hall North 310 Program Director: Sandhya Noronha, MD Administrative Staff: Michele Carbone, Sue Laurenzana https://www.midwestern.edu/programs-and-admission/il-physician-assistant-studies.html

Physical Therapy According to the American Physical Therapy Association, "Physical therapists are health care professionals who maintain, restore, and improve movement, activity, and health enabling individuals of all ages to have optimal functioning and quality of life, while ensuring patient safety and applying evidence to provide efficient and effective care. In addition, physical therapists are involved in promoting health, wellness, and fitness through risk factor identification and the implementation of services to reduce risk, slow the progression of or prevent functional decline and disability, and enhance participation in chosen life situations." Office Suite: Alumni Hall North 340 Program Director: Donna J. Cech, PT, DHS, PCS Administrative Staff: Cathy Pratscher, Kris Runyon, Jill Podolski https://www.midwestern.edu/programs-and-admission/il-physical-therapy.html

Speech-Language Pathology The Speech-Language Pathology Program provides academic, research, and clinical experiences that culminate in the Master of Science (M.S.) in Speech-Language Pathology degree. The program of study spans seven quarters of study, with degree completion targeted for 21 months. Five quarters of didactic coursework are followed by two quarters of internship experiences. Students may elect to complete a master's thesis or an alternate research-based capstone.

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Graduates of the program will be prepared for entry-level positions as speech-language pathologists in a variety of educational or healthcare settings. Office Suite: Alumni Hall North 209 Program Director: Tina Veale, Ph.D., CCC-SLP Administrative Staff: Dinah Kotthoff https://www.midwestern.edu/programs-and-admission/il-speech-language-pathology.html.

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ACCREDITATION https://www.midwestern.edu/about/accreditations.html Midwestern University is accredited by The Higher Learning Commission, A Commission of the North Central Association of Colleges and Schools (HLC/NCA), 230 South LaSalle Street, Suite 7-500, Chicago, IL 60604-1413; 800/621-7440. Individual programs have their own independent accrediting bodies as well.

MISSION Midwestern University Midwestern University's historical and sustaining philosophy dedicates the institution and its resources to the highest standards of academic excellence to meet the educational needs of the healthcare community. Vision Midwestern University will provide a safe and healthy environment that challenges its faculty, staff, and students to:  Promote and maintain the osteopathic philosophy  Nourish intellectual creativity and foster the critical thinking and communication skills that stimulate personal growth and engender professional development  Support the teaching, scholarly activity, and service capabilities of the University  Respect, appreciate, and acknowledge the achievements of all members of the academic community  Embrace cultural and social diversity in the academic community and the community-atlarge College of Health Sciences The College of Health Sciences is dedicated to excellence in the education of professionals who will meet the healthcare and service needs of the community. This mission is expressed in the education, scholarship, and service objectives of the programs of the College of Health Sciences. Program Individual programs have their own mission statements and/or vision statements.

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CHS WEBSITE http://www.midwestern.edu/CHS_Deans_Office.html The CHS Website provides information on CHS and its programs, as well as resources for faculty, staff, and students. Faculty and staff resources include frequently asked questions; policies, procedures and forms; a syllabi template; information on research and scholarship; and more. Students have access to information on international rotations, subsidized housing, as well as the Student Council. Links to other websites containing information on academic calendars, block schedules, and catalogs for both campuses are also available.

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ACRONYMS Acronym Colleges AZCOM AZCOPT CCOM CCP CDMA CDMI CHS COPTI CPG CVM CHS Programs & Schools AZPod BMS CP or Clin Psych CVSP or CVS NA OT PA PT SLP Degrees Offered DPM DPT MA MBS MMS MS MS MS MOT PsyD

Meaning Arizona College of Osteopathic Medicine Arizona College of Optometry Chicago College of Osteopathic Medicine Chicago College of Pharmacy College of Dental Medicine - Arizona College of Dental Medicine - Illinois College of Health Sciences College of Optometry (Fall 2016) College of Pharmacy- Glendale College of Veterinary Medicine Arizona School of Podiatric Medicine Biomedical Sciences Clinical Psychology Cardiovascular Sciences Nurse Anesthesia Occupational Therapy Physician Assistant Physical Therapy Speech-Language Pathology Doctor of Podiatric Medicine Doctor of Physical Therapy Master of Arts in Biomedical Science (1 year program) Master of Biomedical Science (2 year program) Master of Medical Science in Physician Assistant Studies Master of Science in Cardiovascular Sciences Master of Science in Nurse Anesthesia Master of Science in Speech-Language Pathology Master of Occupational Therapy Doctor of Psychology

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PEOPLE/DEPARTMENTS TO KNOW Name Fred D. Romano, Ph.D. Angelique Hall, M.S.Ed.

Ext. 7435 7436

Sarah Wengel

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Business Services Cindy DeMarie Business Services A/P Carolyn Jenkins Karen Fong Purchasing - Kathy Brodin ITS Help Desk Campus Facilities - Ceil Wilson

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Human Resources Payroll – Lisa Podbevsek Debbie Dabaco Copy Center Security - Carlos Sanchez Mail Room - Ted Paleczny Media Resources

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3954 3877 6031 7361 6084

7110 6246 6317 7402/7111 6473 6176

Description Dean of CHS – Downers Grove Campus Assistant Dean of CHS, Downers Grove Campus Administrative Coordinator, CHS Dean’s Office, Downers Grove Campus For help with expense reports, answer business office policy questions, etc. For help with check requests (*note that all check requests are processed in Business Services-Glendale) For help with all purchasing questions Information Technology Services help desk For help with issues related to facilities/maintenance For assistance with HR related matters For assistance with payroll related matters

Bulk copies and special copy requests Assistant Director of Security FedEx or Certified Mail package supplies For all media related questions

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CONTACT INFO FOR SUPPORT DEPARTMENTS Accreditation & Support Services The Office of Accreditation & Support Services plays a vital role in the self-study process. This office maintains and utilizes its resources to provide administrative support, evidentiary documentation, and advisement on final document preparation and eventual submission to all of the University's academic programs. The office reviews all documents for consistency, style, and accuracy prior to the President's final review and approval. In many cases, the office also integrates drafts, edits, and produces in its entirety the report submitted to the accrediting body. Business Services This site provides various forms and policies for anything having to do with expenses, accounts payable, payroll, purchasing, and travel. Looking for the Expense Policy? You’ll find it on this site. You’ll also find the Off-Campus Purchasing Approval Form, your allowance for meals and incidentals when traveling, and your travel budget for conferences. Centralized Office of Experiential Education (COEE) Visit the COEE site to find forms and policies regarding affiliation agreements, international rotations, and student compliance auditing. This site also provides training documents for the COEE Centralized Database, templates for affiliation agreements, and more. Clinical Skills and Simulation Center (CSC) The CSC provides services to the University in the area of healthcare simulation education and assists University colleges and programs in identifying opportunities for implementation and integration of patient simulation technology into existing healthcare curricula. Communications The Office of Communications is a collaborative team of professionals with expertise in communications, graphic design, web development, printing and publications, media relations, and alumni relations. This office consists of four units – Marketing, Publications, Media Relations, and Special Events. On this site, you’ll find the Midwestern University Style Guide, which addresses some of the most common style questions you may have and is composed of a grammatical topics section and graphical topics section, and more. You’ll find online communications-related forms (Community Group Event, Continuing Education Event, and Special Event) at https://online.midwestern.edu/employee/index.cgi Copy Center Submit projects to the Copy Center on this site. The Copy Center requires at least 48 hours to complete your project. Also, remember that it only costs $0.02 to have a job copied in the Copy Center versus $0.10 to print it on your departmental printer, so please use the services of the Copy Center as often as possible. Development and Alumni Relations The Office of Development & Alumni Relations serves to strengthen the bond between alumni and their respective colleges as well as invite, encourage and inspire the alumni to support their 17

alma mater through charitable giving. In addition, this office provides the necessary support to help programs identify, cultivate and solicit gifts and sponsorships from outside organizations, corporations and foundations. You’ll find the Donation Request Approval Form and the Gifts in Kind Approval Form on this site. Emergency Response Team (ERT) Who are the ERT members on each campus? What is the University’s Emergency Response Plan? What should I do if there is a lockdown on campus? Find answers to those questions and more on this site. Faculty Senate On this site, faculty can access the Faculty Handbook, a description of all Program, College, and University committees, and committee assignments. Human Resources (HR) HR provides services to the University in recruiting and training, administration of compensation and benefits, administration of policies and procedures, faculty related issues, and employee relations. HR also assists departments in meeting their staffing goals, managing job performance, and interpreting policy. Many employee forms can be found on the HR site. Quick links to commonly accessed HR policies: Core Business Hours Policy: http://www.midwestern.edu/Current_Employees/Policies.html The core business hours are 8:00 a.m. to 4:30 p.m. Variations 30 minutes before or after the core hours are allowed without additional authorization. Dress Code: http://www.midwestern.edu/Current_Employees/Policies.html MWU has a business casual dress code policy. On Fridays, employees may wear jeans. Flex Time: https://www.midwestern.edu/Documents/protected/employee/HR/SickFlex%20%2005%2011.pdf Vacation Time: https://www.midwestern.edu/Documents/protected/employee/HR/VacationPolicy_04_12.doc Information Technology Services (ITS) Visit the ITS site to learn more about Blackboard and CARS (and how to submit Project Request Forms), ID cards, and the Student Response System (“clickers”). ITS can help employees access their K and H drives off campus. Library The Library’s collection ranges from print to electronic resources and includes a variety of databases. The Library specializes in information for the professional and student health care provider. Library staff welcomes library users over 100 hours per week. Search for ebooks and ejournals, learn how to gain off-campus access to the Library, and learn how to order materials on this site. Media Resources Media Resources offers a number of services, including the creation of ID badges, audio visual

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support, photography, and video services. You can complete the A/V Set-Up Request Form and reserve equipment on this site. MWU Clinics The Midwestern University Clinics are a one-stop solution for comprehensive family healthcare at state-of-the-art facilities. The Dental Institute is a comprehensive dental clinic providing a wide-range of treatments conducted by student-dentists in the final years of professional education under the close supervision of faculty mentors. The Speech-Language Institute teams expert faculty speech-language pathologists with graduate student clinicians to address communication and swallowing challenges of children and adult clients. The Physical Therapy Institute provides general services that address many types of orthopedic conditions as well as specialty services in Men’s & Women’s Health; TMJ Dysfunction (TMD) and TMJ Dysfunction (TMD); and Vestibular/Dizziness Issues. The Family Medicine Practice/Osteopathic Manipulative Medicine (OMM) Clinic features fully-licensed osteopathic doctors who employ a holistic philosophy to healthcare – treating the entire family with an emphasis on preventative medicine and health maintenance. The clinic is located at 3450 Lacy Road in Downers Grove. Office of Institutional Research and Educational Assessment (OIREA) The primary function of OIREA is to serve the needs of the University for the design, collection, and assessment of institutional data that facilitate evidence-based decision making. OIREA coordinates the University's comprehensive learning assessment program which tracks and benchmarks direct evidence of student learning - evidence such as student performance on professional licensure and certification examinations. Office of Research and Sponsored Programs (ORSP) ORSP is charged with providing research assistance to the Midwestern University community by identifying funding sources, assisting in proposal budget preparation, reviewing and endorsing proposals, negotiating contracts/ agreements/Material Transfer Agreements, providing intramural funds, interpreting guidelines and promoting compliance with agency and University policies. The ORSP is dedicated to facilitating the research and research-related programs of faculty, administration, students and staff at Midwestern University. On this site, faculty will find useful information, including funding opportunities, IRB procedures, and the grants application process. Registrar The Registrar’s Office works in partnership with students, alumni, faculty and staff to provide information and resources regarding academic records, calendars, block schedules and registration to provide a seamless transition from matriculation through the alumni years. The course Add/Drop Form is available on this site. Risk Management Risk Management assists the University community in identifying, managing and mitigating risk and ensuring risk management processes are integrated into the University's practices, operations, and activities. One of its objectives is to improve the effectiveness of risk management and control processes at the University.

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Safety & Security If a visitor is coming to campus, please complete the Visitor Registration Form found on this site. Traffic/parking regulations are also available on this site. Student Clubs For a list of clubs and organizations at the Downers Grove Campus, go to: http://mwunet.midwestern.edu/administrative/SS/ssActivities.htm Student Financial Services Visit this site for information related to financial aid, including the cost of attendance, exit counseling, scholarships, and refund dates. Student Services The Office of Student Services provides and oversees many services for MWU students, including: housing; student activities; student government; community outreach; counseling; tutoring; insurance; immunizations; and testing and learning strategies.

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FACULTY

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FACULTY RESPONSIBILITIES as defined in the Faculty Handbook The faculty have primary responsibility delegated by the Board of Trustees for such fundamental areas as admission, curriculum, subject matter, method of instruction, scholarly activity, and those aspects of student life which relate to the educational process. The faculty, with the approval of the Board of Trustees, sets the requirements for the degrees awarded by the respective colleges, determines when the requirements have been met, and recommends to the respective college dean who recommends to the President, who in turn recommends to the Board of Trustees that the degree be granted. As such, the faculty assumes primary responsibility for planning, developing, implementing and evaluating curricula both at the departmental and college level; for setting the standards and procedures for admission, evaluation, promotion and graduation of students; for overseeing the conduct of research; for actively and willingly participating in University governance; and individually furthering their own education, improving their teaching, pursuing professional achievement in their academic discipline and encouraging health care training. In the area of postdoctoral education (internship, residency, postdoctoral fellowship and continuing professional education), faculty members may be requested to certify attendance, participation and competency of individuals involved in postdoctoral training and continuing education programs upon the request of the various certifying agencies of the respective professional associations. Generally, faculty shall satisfy these responsibilities through active participation in faculty meetings of their department/program, their college, the University, and the University Faculty Senate; by serving on departmental/program, college, University, and Senate committees; by performing assigned duties; by maintaining through self‐initiative a demonstrable continuing education program that sustains and enriches their teaching and promotes recognition of professional achievement and continued professional promise; by engaging in student academic counseling; and by community and professional service.

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FACULTY SENATE http://www.midwestern.edu/faculty-senate-home.html The authority of the faculty of Midwestern University is expressed through the University Faculty Senate. The Faculty Senate shall establish, subject to approval by the Board of Trustees, the following: 1. policy relating to the academic matters of the University; and 2. policy and procedure relating to the welfare of the faculty, as described in the Faculty Handbook. The Senate shall establish committees, standing and special, as necessary to conduct its authorized business, collect information, promote faculty interest, and express faculty opinion. Senators: http://www.midwestern.edu/senators.html Documents: http://www.midwestern.edu/documents.html Includes Constitution and Bylaws, University Faculty Handbook, College Handbook Subsections, Committees, and documents related to the Rank and tenure Process Schedule: http://www.midwestern.edu/schedule-x3625.html Minutes: http://www.midwestern.edu/minutes.html Description of Committees: http://www.midwestern.edu/Documents/protected/Faculty%20Senate/CommitteeSystems.pdf Committee Assignments: http://www.midwestern.edu/Documents/protected/Faculty%20Senate/CommitteeAssignments.pdf

The four standing committees for each CHS program are:  Accreditation Self-Study and Assessment Committee  Admissions Committee  Academic Review Committee  Education Committee See above for the charge of the committees and membership.

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PROMOTION IN RANK AND/OR TENURE MWU Faculty Handbook: http://www.midwestern.edu/Documents/protected/Faculty%20Senate/Faculty%20Handbook.pdf CHS Subsection of the Handbook: http://www.midwestern.edu/Documents/protected/Faculty%20Senate/CHS%20Handbook%20Su bsection.pdf See both the main handbook and the CHS subsection for details on promotion in rank and/or tenure. Overview of the Rank and Tenure Application Process: http://www.midwestern.edu/Documents/protected/Faculty%20Senate/Overview%20of%20RT% 20Application%20Process.pdf Rank and Tenure Application Checklist: http://www.midwestern.edu/Documents/protected/Faculty%20Senate/RT%20Application%20Ch ecklist.pdf Rank and Tenure Committee: This committee is responsible with reviewing applications and supporting documents for promotion to rank and tenure. The committee makes a recommendation to the Dean of CHS, and to the Faculty Senate.

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FACULTY DEVELOPMENT PLAN     

Prepared each year in July Developed by faculty member with oversight by program director Percentages in the different categories can change if responsibilities change Is the foundation for the performance evaluation – same categories No specific University Form; see your Program Director for a template

From the CHS Subsection of the Faculty Handbook: http://www.midwestern.edu/Documents/protected/Faculty%20Senate/CHS%20Handbook%20Su bsection.pdf Faculty Professional Development Plan A. Definition: The faculty professional development plan is a document, developed jointly by the faculty member and the program director, which outlines the goals and duties of the faculty member for the upcoming year. It serves to foster communication between the director and faculty, to provide a framework for evaluation, and formulate short-term goals directed toward long-term career goals. B. Process: All faculty members with a 0.5 FTE or greater will have a faculty development plan developed during an evaluation meeting with the program director by no later than June 30 each year. Faculty development plans for faculty with an appointment of less than 0.5 FTE are encouraged but optional. *It is expected that all CHS faculty, regardless of FTE, complete a faculty development plan. C. Content: Faculty members in the College of Health Sciences at MWU, whether full-time or parttime, should exhibit qualities of excellence in teaching, scholarship, and institutional and public service. In addition, the academician should be a role model for students and health care professionals. The faculty member's development plan shall reflect the functions, duties, assignments, time commitments and all other professional activities. Faculty members in the College should exhibit a balance among the three components of an academician: teaching, scholarship, and service. However, it is recognized that the best use of professional talent may sometimes necessitate that a faculty member's contribution in one area may predominate. However, all members of the College faculty should have a minimum of 10% of their faculty time designated for each of the three components of faculty life, teaching, scholarship and service. Examples of elements for inclusion in the faculty professional development plan are listed in the Midwestern University Faculty Handbook.

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PERFORMANCE EVALUATIONS To locate the Performance Evaluations forms, go to http://www.midwestern.edu/currentemployees/forms.html  

Faculty: use the Faculty Review form Faculty with Administrative Responsibilities: use the Faculty Administrator Review form

For faculty: 

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Three categories: teaching, service, scholarship (and administrative if relevant). These items are detailed in the Faculty Handbook, found at: http://www.midwestern.edu/Documents/protected/Faculty%20Senate/Faculty%20Handb ook.pdf Based on accomplishments listed in Faculty Development Plan (FDP) that was prepared the previous July: the percentages identified in FDP are the percentages used to calculate evaluation score in faculty performance evaluation. Used to document scholarship each year; important for rank and tenure.

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SCHOLARLY ACTIVITY https://www.midwestern.edu/chs-deans-office/resources-faculty-and-staff/research-andscholarship.html CHS Vision of Scholarship The College of Health Sciences at Midwestern University encourages the pursuit of all categories of scholarship and is committed to providing the resources, consistent with University policy, to support college faculty in his/her scholarly activity. The pursuit of scholarship is consistent with the mission and strategic objectives of the College, it supports academic excellence and the teaching and learning process, it fosters/advances innovation, and is important for the continuing quality of academic programming and student training. The College expects all faculty members to engage in scholarship as a responsibility of their faculty appointment. The College supports Boyer's¹ definition of scholarship and offers Boyer's paradigm for the different categories of scholarship: Scholarship of Discovery: aimed at developing new knowledge; Scholarship of Integration: involves the review of knowledge and creative synthesis; Scholarship of Application: uses knowledge in solving problems; and Scholarship of Teaching: involves critical analysis of knowledge about teaching. The evidence of scholarship must be a peer-reviewed product that is disseminated outside of the University. Please see the CHS subsection of the Faculty Handbook for additional information. ¹ Boyer, E. L. (1990). Scholarship reconsidered: Priorities of the professoriate. Princeton, NJ: Carnegie Foundation for the Advancement of Teaching. All CHS AZ and IL Faculty Research Interests See what research/scholarly activity faculty are currently engaged in and what their future research/scholarly activity interests are. Faculty Resources Research equipment or expertise (i.e. qualitative or quantitative statistics, survey construction, etc) that other CHS faculty can use. Interprofessional Mentor Research: (coming soon) View a list of CHS faculty who are willing to include and mentor you in their research project. Research Facilitation Grant In conjunction with the Office of Research and Sponsored Programs (ORSP), the College of Health Sciences provides intramural funds to support the purchase of animals, supplies and other consumable materials, and non-capital equipment items; payment of consultants is approved on a case-by-case basis. Note: Midwestern faculty cannot receive “add” pay for intramural grant– related activities. Typically, proposals are submitted for: pilot studies to obtain preliminary results and/or continuation and/or completion of on-going research projects. The maximum award for an individual grant is $6,000 for no longer than a 12-month period.

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CONSULTING TIME Faculty will occasionally be asked to provide consulting or other services to individuals and organizations outside of Midwestern University. The Consulting Time Request Form can be found at: http://www.midwestern.edu/Documents/CHS%20Dean/chs_ConsultTimeReq.doc The Consulting Policy can be found at: http://www.midwestern.edu/UniversityPolicies.html and includes the activities that are approved for consulting time. Before faculty can take part in such activities, they must receive approval from the Dean. The Consulting Time Request Form is used to request that approval. The process is: 1. Faculty member to fill out the Consulting Time Request Form 2. Program Director signs the form approving the request. 3. Email the Consulting Time Request Form to the Dean's administrative assistant for signature. The Dean will need to approve all requests. 4. The Dean's office will email a copy of the approved form bearing the Dean's signature to the program’s Administrative Assistant and copy the individual requesting the consulting time. 5. Keep a copy for your files. 6. The CHS Dean’s Office will send out a quarterly report to all Program Directors and copy Administrative Staff to review the consulting time for their Program. International Consulting: If a faculty member wishes to provide consulting at an international location (anywhere other than the 48 states located on the North American continent), a different form should be completed. Go to http://www.midwestern.edu/Documents/CHS%20Dean/chs_ConsultTimeReq_intl.doc to view this form. Please note that additional signatures are needed for international consulting so the approval process will take longer. Allow at least 2-3 weeks.

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ENROLLMENT CERTIFICATION Course directors are responsible for checking class rosters to ensure that registration is accurate. Registration is tied to tuition and how much students are charged. We need to make sure they are charged appropriately. Course directors will receive an email and will be directed where to go on the website to certify enrollment during the certification period at the start of each quarter. Reminder notices will be sent, and the Dean’s Office will also follow-up. This is MANDATORY and must be accomplished in a timely manner.

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E-MAIL Frequently Used E-mail Addresses IL Copy Center: for requesting copier maintenance IL Help Desk: for computer or technical help ILMailroom: for mail requests and to order reams of paper IL_MediaResources: for arranging computer set-up in classrooms IL Maintenance: for requesting or reporting needed maintenance Outlook E-mail Addresses Outlook contains e-mail addresses for all University faculty, staff, students and departments. To access an e-mail address: open a new e-mail, click the “To” button and type in the last name of the person to be e-mailed. You may also type the person’s name in the “To” bar. Please note that all students have a green globe image next to their name. IMPORTANT: Many people have similar names, so it is very important to verify that you use the correct e-mail address, especially when sending sensitive or confidential information. Remember, always check the "to" line before hitting "send"! Student E-mails Students are not allowed to send mass e-mails to other students in their class. For example, if the president of the class of 2015 wants to invite everyone in the class to a meeting, they will send the AA or Sr. AA an e-mail with what they want to say and which class (or classes) to send it to. Copy the message into a new e-mail and send it out to the appropriate students. ALSO – send a copy to the “IL (Program Name)” address so the faculty are aware of the student activities and events. The students may reply to you – simply forward their reply to the student who originated the mass mailing. This is to be used for school-related events only. To do a mass mailing to an entire class: 1. Open a new e-mail 2. Select To 3. Under the Address Book heading, select Student Group 4. Select the appropriate student group based on program and graduation year 5. Complete the body of the e-mail and send

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T RAVE L Business Office: https://www.midwestern.edu/business-services.html CHS Website: https://www.midwestern.edu/chs-deans-office/resources-faculty-andstaff/policies-procedures-and-forms.html Domestic: Visit the Business Office site for the Travel Policy, Travel Request Form, Meal and Incidental Rates, and more. International: Visit the CHS website for information about international travel. Additional steps and approvals are necessary. Process for Requesting Approval for International Conferences International Travel Request Form Budget Form (example of how to complete the budget form) Uniformity of Travel Budget for Conferences Example of How to Complete the Travel Request Form for International Conferences

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TEACHING RESOURCES Course Syllabus (coming soon) How to develop an effective course syllabus Syllabi template How to prepare an effective PPT presentation How to Use Clickers Effectively https://www.midwestern.edu/chs-deans-office/resources-faculty-and-staff/retreats.html View the 2010 retreat documents. Scholarship of Teaching and Learning: http://library.midwestern.edu/content.php?pid=262526&sid=3126707 Teaching and Learning Seminar Series https://www.midwestern.edu/teaching-and-learning-seminar-series.html The mission of the Teaching and Learning Seminar Series (TLSS) is to provide new faculty from a variety of disciplines with the basic information and essential tools needed to effectively teach students in the health professions. Topics are taught through a combination of didactic presentations, discussions, and hands-on workshop activities, and are presented by University faculty that have expertise in certain topics. Refer to the website for the current schedule and videos of past presentations.

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START UP FUNDS AND ORDERING EQUIPMENT How do I use my start-up money? For eligible faculty only: The start-up dollar amount is specified in your faculty contract. Once you start at the University, the Dean will notify the Business Office of how much start-up money is available and ask them to set up a restricted account for you. The Business Office will email you the account # once it has been set up. For subsequent purchases, you will use that account number. You will also need to keep track of the net balance in the account. Capital Expenditure Requisition (CER) A Capital Expenditure Requisition (CER) is used to purchase assets which have a cost of $1500 or greater and a useful life of more than one year. EXCEPTION: All information technology requests greater than $500 must be submitted via a CER. CERs are numbered, multi-page documents with a control number in the upper right-hand corner. Forms can be requested from the Purchasing Department.

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BLACKBOARD Blackboard is used to organize and maintain information about courses being offered. Create A Course Request a new course to be created for your class by filling out a Blackboard Course Request Form, which can be found under the Forms section of the Information Technology Services (ITS) Intranet Page (http://mwunet.midwestern.edu/administrative/UCS/ucsForms.htm), and interoffice or fax it to ITS. Once your course is created, ITS will provide you with login information. Login to Blackboard To login to Blackboard, access http://midwestern.blackboard.com/ . Use the login information provided by ITS (see above). Control Panel All of the course management tools can be found under the Control Panel area of your course. The Control Panel is only accessible to users with the role of Instructor or Teaching Assistant (TA). To reach this area: 1. Open your course in Blackboard 2. Select Control Panel from the menu on the left Make Course Available When a course is created, it is visible only to Instructors and Teaching Assistants (TAs). The course is NOT available to the students until you choose to do so. To make your course available to the students: 1. Open your course in Blackboard 2. Select Control Panel from the menu on the left 3. Select Customization, followed by Properties 4. Set the option Make Course Available to Yes under 3. Course Availability 5. Select Submit At this point, the course is available to all students enrolled in the course. Roles and Security User Roles control the availability and privileges of system tools and special content areas User Role Student Teaching Assistant

Instructor

Description User is able to access all available course content and will be graded on Assessments. User is able to control most aspects of the course through the Course Control Panel. TAs may not change the role of a user in the course. User is able to control all aspects of the course through the Course Control Panel.

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List All Users Enrolled in a Course (Teaching Assistant or Instructor) 1. Open the course in Blackboard 2. Select Evaluation under Control Panel 3. Select Performance Dashboard 4. Select the Show All button at the bottom of the page 5. Use the Printer icon to print the list of students Add Users to Course To add a new user to an existing course, a user's account must be added via Control Panel. 1. Open the course in Blackboard 2. Go to Users and Groups under Control Panel 3. Select Users 4. Select the Enroll User button and select Find Users to Enroll 5. Enter the username or Browse if you don't know the username. Select Submit. 6. The user will be added with the role of Student Change a User Role within a Course (Instructors Only) 1. Open the course in Blackboard 2. Go to Users and Groups under Control Panel 3. Select Users 4. Enter the search criteria you want to search by and select Go 5. Once the search results are on the screen, look for the user in question and click the down arrow next to the username 6. Select Change User's Role in Course 7. Select the appropriate Role and select Submit Announcements To post announcements to the default view for a course 1. Open the course in Blackboard 2. Go to Course Tools under Control Panel 3. Select Announcements 4. Select Create Announcement. Edit Mode must be On 5. Enter a Subject and a Message in the appropriate boxes 6. Under the Options section, specify the availability of the announcement 7. Under the Course Links section, a link to another area of the course can be added if needed 8. Select Submit to finish Once completed, the announcement becomes available to students with the appropriate options and/or date restrictions, if any Assignments Instructors can deliver assignments and tests to students via the Assignments content area. Performance results are recorded in the Grade Center and can be modified at any time by an Instructor or TA. Scores from tests delivered through Blackboard are automatically recorded in the Grade Center. Instructors can set up tests to be taken multiple times and there are various ways of grading these attempts.

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To Add an Assignment 1. Open the course in Blackboard 2. Select Assignments under the Course Content section 3. Select Evaluate. Edit Mode must be On 4. Select Create Assignment 5. Under the Assignment Information section, enter a Name, Point Value, and Instructions for the assignment 6. Under the Assignment Files section, attach a file or files if needed 7. Under the Availability section, select the availability options for the assignment 8. Select Submit to create your assignment Once the assignment has been setup, students will be able to review it from their Assignments menu. Students can then submit their response and attach any files if needed. The students must click on the assignment to upload their files. Their response is recorded in the Grade Center from which Instructors and TAs can assign a point grade to the assignment. To Add a Test or Quiz Posting a test or quiz is a two-step process. First, create the test: 1. Open the course in Blackboard 2. Select Course Tools under Control Panel 3. Select Tests, Surveys, and Pools 4. Select Tests and the select Build Tests 5. Provide a Name, Description, and Instructions for the test 6. Select Submit Second, deploy the test: 1. Open the course in Blackboard and ensure Edit Mode is On 2. Select Assignments 3. Select Evaluate and Create Test 4. Select the test to be deployed and select Submit 5. In the Test Options window, review and make any necessary changes to Test Availability, Test Feedback, and Test Presentation. The Make Link Available or Display After/Until options must be set for students to view the test. Change the options accordingly and select Submit. Grade Center (Review Student Grades) 1. Open the course in Blackboard 2. Select Evaluation under Control Panel 3. Select Grade Center 4. Scroll to the column with the assignment name in the row of the student to be reviewed. 5. Select the down arrow and select View Grade Details 6. Scroll to the Attempts section. Select either clear and attempt, open an attempt in progress, or edit the student's grade. Course Documents, Course Information, External Links Class handouts, documents, syllabus, presentations, articles, etc. can be posted in any of the content areas. This includes Course Documents, Course Information, and External Links. 1. Open the course in Blackboard 36

2. Select the content area where the item is to be posted 3. Select Create Item, Build, and Collaborate, then select the type of item that will be posted 4. Follow the rest of the instructions to post an item and make it available to students. There are a number of options which can be adjusted for each item posted. The options provide a high degree of control so the course can be better managed. Some of the options are:  Availability: make the item available or unavailable to students  Tracking: track the number of views for each item  Date/Time Restrictions: set date restrictions on when the item becomes available to students  Attachments: add/remove attachments to any item posted Discussion Board The Discussion Board enables threaded, asynchronous discussions. Instructors can set up multiple forums around different topics. Instructors can determine whether students can moderate, modify, delete, post anonymously, include attachments, and other options. Forums can be sorted/viewed by thread, author, date, or subject and are completely searchable. Lastly, there are specific statistics that report on each user's participation level. A basic discussion board consists of a forum with discussion threads in it. The forum is the umbrella that covers all discussions for one or multiple topics. Creating a new Forum (creating a discussion board) 1. Open the course in Blackboard 2. Select Course Tools under Control Panel 3. Select Discussion Board 4. Select the respective Discussion Board name 5. Select Create Forum 6. Enter a Title and Description for the forum 7. Select your Forum Settings and click Submit Adding Discussion Threads to a Forum - add discussion threads for student to respond to 1. Open the course in Blackboard 2. Select Course Tools under Control Panel 3. Select Discussion Board 4. Select the Discussion Board name 5. Select the Forum where a new thread is to be added 6. Select Create Thread 7. Enter a Subject and Message for the thread 8. Select Submit At this point, the forum has been created and a new discussion thread has been added to it. Students can participate by accessing the forum and replying to the discussion thread. Instructors and TAs have the ability to control all aspects of the forum including locking/unlocking threads, removing postings, adding new threads, etc.

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Groups To support peer collaboration, instructors can use the Groups tool to form multiple groups of students. Each group can be given it own file exchange area, Discussion Board, Virtual Classroom, and a Group Email tool to send message to all group members. Students can belong to multiple groups simultaneously, so an instructor might assign different groups for different assignments or projects. Create a Group 1. Open the course in Blackboard 2. Select Users and Groups under Control Panel 3. Select Groups 4. Select Create Single Group or Create Group Set for multiple groups 5. Select Self-Enroll to have students enroll themselves in the groups. Select Manual Enroll to allow the instructor to enroll students 6. Provide a Name, Description, Tool Availability, and Membership for the group 7. Select Submit 8. Select OK to return to the Groups page Add/Remove Users to a Group 1. Open the course in Blackboard 2. Select Users and Groups under Control Panel 3. Select Groups 4. Select the down arrow next to the group name. Select Edit 5. Select the option that best fits the action to be completed: add users to a group, remove users from a group, list users in a group Managing Group Activities (group discussion board, group email, file exchange, and/or virtual classroom) 1. Open the course in Blackboard 2. Select Users and Groups under Control Panel 3. Select Groups 4. Select the Group name to be edited 5. Select an area to manage for this group. For instance, to start a discussion board for the group, select Group Discussion Board to set it up. An email or a file can be sent to the group from this screen Content Areas Content areas can be added to the course menu in the upper left corner of the course. Content areas include sections like Course Documents, Content, and Information. To Add a Content Area 1. Open the course in Blackboard 2. Select the Plus symbol in the Content Area section 3. Select Create Content Area 4. Enter a Name. Check the Available to Users box if students are to be allowed to view the Content Area 38

5. Select Submit 6. Select the area and add Items to it Course Tools Course Tools can be turned on/off to customize the toolbars and look and feel of the course To Add/Remove Course Tools sections 1. Open the course in Blackboard 2. Select Customization under Control Panel 3. Select Tool Availability 4. Check or uncheck the boxes of the tools to be available

The most up-to-date information on Blackboard can be found in the "Getting Started with Blackboard" course in the Blackboard system. In addition, under Control Panel, select Help to see the Instructor's manual.

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TIME KEEPING MWU keeps track of time worked, vacation, etc, through Ceridian. The following presentation for exempt, salaried employees will show you how to enter your time through this system: http://www.midwestern.edu/Documents/protected/employee/HR/TimeProCeridianSalaried8_29_ 12_2.ppt The payroll staff are Lisa Podbevsek (630-515-7110) and Debbie Dabaco (630-515-6246). Contact either to receive your Ceridian user name and an instruction manual. Personal Days: http://www.midwestern.edu/Current_Employees/Policies.html All faculty are provided with 2 personal days each year (depending on start date). Faculty can take the personal days any time during the calendar year. The personal days expire annually in mid-December and do not roll over. Sick/flex time: http://www.midwestern.edu/Current_Employees/Policies.html In order to allow employees to make the best use of their accrued sick time, flexibility has been added so that sick time can be utilized for more reasons than simply the employee’s illness. Flex sick time may be used for the following reasons other than personal illness:  Required court appearance.  Medical or dental appointments approved ahead of time, which cannot reasonably be scheduled during non-working hours.  The unexpected absence of a baby-sitter or the illness of a child requiring the employee’s caring for the child.  To care for an ill family member as defined by the Family and Medical Leave Act (if three (3) or more consecutive days are utilized, a statement from the family member’s physician will be required).  Paternity leave.  To attend the funeral of an individual not included under the Bereavement policy (maximum of 3 days).  To extend bereavement time (beyond 3 days) for an immediate family member as defined by the Bereavement policy. Vacation: http://www.midwestern.edu/Current_Employees/Policies.html It is the responsibility of the employee to request the vacation time in advance through Ceridian TimePro. Once requested, the manager/supervisor must then approve the requested time in advance through Ceridian TimePro which will also ensure that vacation time is being taken in accordance with the policy. Programs vary in the way that faculty are required to submit notification of time off. Some programs require faculty to submit a form when they want to take vacation time or other time off. See your program Director to find out if you should use a program-specific form or if you can use the CHS form at: http://www.midwestern.edu/Documents/CHS%20Dean/VacationFlex%20Time%20Off%20Form%203-10-11.doc

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Ceridian Time Pro Top 10 Questions 1. What is the link for Ceridian Time Pro? https://online.midwestern.edu 2. How do I request vacation time, personal days and consulting time? Click on My Time System, Time Code Request, click on the ADD button –click on the date for the First Requested Date to the Last Requested Date you are requesting off – click the drop down for the time code request you would like off, if the request is for 8 hours – Click Submit. If you are requesting 4 hours, you will need to enter the start and stop time that equals 4 hours. If you are not a Full Time Salary Employee, you will need to put in your start time and end time that will equal 4 or 8 hours. If you are requesting more than one consecutive day off, that includes a weekend or holiday, you will need to make 2 separate requests. You do not need to key in colons and remember after 1200 key in a “p” for pm. Do not key in time for lunch. 3. How do I retract vacation time, personal days and consulting time? You need to go to My Time System – Time Code Request – This is your time code request list and it has everything requested from the present to the future. If you want to see all of your requests including the past, change the date range on the calendar to an earlier time and click Refresh List (located above the calendar). The list will show the date requested, how many hours requested, if it was Vacation, Personal or Consulting, and the status of your request. The date you want to retract will appear, click on the date you want retracted and it will take you to another page where under status you get a drop down box, click on the drop down “retract”, and click Submit. Once your supervisor approves the retraction it will be removed from your timecard. If you plan to add a new request for that same day, it will give you a message that you have previously submitted a request for that day, just ignore the message and click Submit again. 4. What are the Time Codes that I can add to my timecard? Flex, Bereavement and Jury Duty do not need to be requested. Go directly to your timecard and “add” a row and enter the information. 5. Approving Time Code Requests: If you are a supervisor, you will need to approve your employees Time Code Requests before each pay period ends. Please be sure to check the accruals for that employee to make sure they have the time available. To find the accruals, you can go into your employee’s timecard and click on the Accrual Tab, or you can click Reports (in the top left hand drop down), Supervisor, Accrual Balances, enter an End Date (ex. 10/31/2012) in the Date Range, change Output Type to HTML and click Schedule. On the next page, do not change the date and time and click Submit. To view the report, click on the yellow box indicating Requested Reports and click View to view the report. Also before 41

approving be sure to check that the time they are requesting is correct, that they are not requesting a weekend and they have indicated the hours correctly. 6. Errors on Timecards: It is very important to check for errors on your timecard. If you have an error, there will be a red circle and a description of the error under the Operations bar on your timecard. You will not receive hours for the day/days that have the error, so your blue summary box will be incorrect. Be sure to correct the error before signing your timecard and check your blue summary box to make sure your hours are correct. Your supervisor is not able to approve your timecard if there is an error. 7. My Time Code Request shows moved to timecard but it is not on my timecard: If your time code request has been approved but does not appear on your timecard, go to My Timecard, Pay Period Summary, click on the pay period ending date that should include your time code request and click the Submit button. By doing this, the system is processing your timecard to allow the request to be populated on your timecard. 8. How do I put holidays on my timecard? For hourly employees, the holidays will automatically be on your timecard for that pay period. If you are an hourly shift employee, you will need to make sure the holiday is coded with the appropriate shift. Salaried employees do not need to put holidays on their timecards. When the University President allows faculty and staff to leave two hours early before a holiday, that day is consider a full day for time reporting purposes. 9. How do I sign my timecard? Your timecard needs to be signed by the end of each pay period before your supervisor approves it. To do so, you need to go into your timecard, check the total hours in the blue summary box, and if correct enter your password in the password box and click Sign. If you enter your password and click Submit your timecard will not be signed. 10. How do I Logout of Ceridian Time Pro? It is very important that you click the Logout button on the top right hand side. Do not click the red X at the very top of the screen. By clicking the red X, you are not logged out of Ceridian Time Pro and your supervisor cannot access your timecard for approval.

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