GP Practice Data Collection Pilot LWEG Update – November 2013
GP Practice Data Collection Pilot Aims • To provide a means to collect GP Practice data at a granular level for Practice and CCG use • Produce aggregate datasets and meaningful reports Benefits • Supports workforce and service commissioning decision making • Ownership of GP Practice on data • Promotes good data quality practice • Timely workforce analysis • Uniform approach allows for comparison, aggregation and potential benchmarking Risks • Engagement from GP Practices – impact on data return and data quality • Need to test the collection results – is it meaningful, are we collecting the right data?
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GP Practice Data Collection Pilot Process • Excel pilot with one practice • eWIN specification • Online build (April / May) • Ran initial pilot with four Lancashire North CCG practices • Resulted in some amendments to collection and enhancing the user experience • Rolled out to all practices in Lancashire North CCG (August / September) What do we collecting? • Staff in post – Job role, area of work, Full Time Equivalent (FTE), Headcount (HC), clinical sessions, age, gender, retirement intentions • Leavers – As above including reasons for leaving and destination on leaving • Vacancies – Job role and length of vacancy • Qualitative information – what are the workforce risks and solutions for your practice
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GP Practice Data Collection Pilot Simple input form
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GP Practice Data Collection Pilot Who Participated • 12 of the 13 GP Practices in North Lancashire locality completed the data collection • The CCG led the communication requesting the completion of the collection Benefits • Very positive feedback from the CCG on the information provided • Retirement profiling for GPs and Practice Nurses facilitating regional discussion with the Deaneries and the Practice Nurse Network Results • Analysis produced by HENW for Lancashire North CCG – acting as the “honest broker” for the data • Approx. 20% of all staff groups could retire in the next 3 years
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GP Practice Data Collection Pilot Results – Some Detail • The main focus for Lancashire North CCG was retirement profiling • Two methodologies • Asking the question – “Retiring in the next three years?” – Yes / Don’t Know / No – modelled “worst case” of Yes + Don’t Knows • Using age bands - 45-54 and 55+ age bands were used to model potential retirements in next 10 to 20 years – found most staff groups had an age band bulge in the 45-54 age group • Taking these together, not just about immediate issue of retirements – some prompted by pension changes – but also about longer term planning for next 20 years • This is before we take into account service change – we might need to not only replace but increase areas of the workforce with the shift of care • Qualitative information told us • Retention and recruitment of GPs and experienced qualified nursing staff is an issue • Competitive local employment market • Freeing up GP time for non-clinical work is difficult
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GP Practice Data Collection Pilot Next Steps • Exploring GM roll-out with CCGs and ATs • Exploring full C&L roll-out with LWEG • Alignment with national collections and timeframes where possible • Further data quality and practice engagement Considerations • How do we use this data? More useful at sub-regional / regional level taking into account transformation projects? Will it help us to achieve better primary care workforce planning and service transformation? • Do we need to enhance the pilot collection to improve the data we are collecting for wider use? • National work on collecting data (see following slides) needs to be taken into consideration
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Other Issues to Consider Workforce Minimum Dataset - Context • As part of the Workforce Information Architecture group, overseen by the DH, a primary care workforce minimum dataset is being piloted • The GP and Practice pilot will form the first stage of the wider WIA Primary Care implementation planned over the coming year • Implementation Phases • GP and Practice staff • Dentistry including nursing, technical and other practice staff • Ophthalmic • Pharmacy • Others and prioritisation to be agreed with stakeholders • Pilot to take place September – November, followed by feasibility study and commissioning data collection provider
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Other Issues to Consider GP Practice Staff Census - Overview • The census is collected annually • This year the data completed by GP Practices is collated by Area Teams • The collection of this data is a statutory requirement GP Practice Staff Census – Comparison to eWIN Collection • High level staff in post figures • HC and FTE • Nurse job roles defined differently
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Liz Thomas Senior Programme Manager Workforce Strategy
[email protected] 0161 625 7793
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