STORM: Student Organization Risk Management

January 8, 2018 | Author: Anonymous | Category: Social Science, Law
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University of Mary Hardin-Baylor Risk Management

Fall 2013

Student Organizations and Safety Department •

Student Organizations  Tiffany Wurdemann – [email protected]  Katy Bumpus - [email protected]

Safety Department  Larry Pointer – [email protected]

Texas S.B. 1138 •

Requires all student organization officers and advisors to attend a Risk Management program hosted by the University

 Each organization must send:  3 officers on an annual basis  1 advisor every three years

Texas S.B. 1138 •

Presidents have until October _7,2013 to present the Risk Management PowerPoint to their membership.

An attendance log certifying membership attendance of the Risk Management PowerPoint presentation should be submitted by October _11__, 2013 before 5pm.


Risk Management Program Required program content: •

Alcohol and Drugs


Sexual abuse & harassment

Fire & Safety



Risk Management policy

What is Risk Management? Risk Management is the process of considering the potential risks to Students and the University ,as well as identifying ways to avoid the dangers of activities.

Types of Risk Physical: Example: Food poisoning, injuries from physical activities, injuries from travel related accidents.

Reputation: Example: Negative publicity for UMHB, your organization, your advisor and/or the venue where you are holding event.

Emotional: Example: Causing a participant at your event to feel alienated or negatively impact the feelings of a member or members of the UMHB community.

Types of Risk Financial: Example: Things that can negatively impact the fiscal stability of your organization and/or other organizations financially supporting your event.

Facilities: Example: Things which may cause property damage and/or prevent event from being held;  bad weather  not enough space for the number of participants  lack of equipment or materials needed for the event.

Types of Risk Information: Example: Personal information must be protected under various laws to protect individuals.  FERPA – Family Education Rights & Privacy Act  GLBA – Gramm-Leach Bliley Act (financial)  HIPAA – Health Ins. Portability & Accountability Act

Student Handbook Violation of the Student Handbook can warrant one or more of the following: •

Censure – oral or written warning

Reprimand – written warning

Probation -written notice/prohibit participation in activities

Restitution – reimburse or compensate

Eviction – probation or removal from campus facilities

Suspension – termination of student status for specified time

Expulsion – permanent termination of student status

Student Handbook Violation of state law, city ordinance or university regulations will also be considered grounds for disciplinary action.

UMHB Policies •

Student Handbook

Student Rights & Responsibilities

Posted on My Campus / Student Life

Alcohol / Illegal Drugs UMHB follows a ZERO Tolerance policy; •

Applies to all students whether they are considered a minor or are over the age of 21

Applies both on and off campus.

Covers the following actions:    

Possession Use (includes returning to campus after the use of) Purchasing Being under the influence

Alcohol / Illegal Drugs Federal Penalties & Sanctions – Drugs & Alcohol 21 USC 844 (possession of controlled substances) •

1st conviction; up to 1 yr. imprisonment & fine $1,000 - $100,000 or both.

After 1 prior conviction; 15 days – 2 yrs. & fine $2,500 - $250,000 or both.

After 2 or more convictions; 90 days – 3 yrs. & fine $5,000 - $250,000 or both.

State Penalties & Sanctions – Drugs & Alcohol Texas Penal Code; 

Public intoxication - $500 fine.

DUI/Driving under influence – fine up to $10,000 and/or 3 days to 10 yrs. in prison.

Texas Alcohol Beverage Code; 

Purchase, possession or consumption under 21 yrs. – fine $500 - $2,000.

Texas Health & Safety Code; •

Illegal distribution, possession, or use of controlled substances – 5 yrs. to life in prison – up to $20,000 fine.

Possession of marijuana – 2 to 20 yrs. in prison – up to $10,000 fine.

Distribution of marijuana – 5 to 99 yrs. in prison – up to $50,000 fine.

Hazing As defined by the Education Code: “Any intentional, knowing, or reckless act occurring on or off campus, by one or more persons, directed against a student for the purpose of pledging, being initiated into, affiliating with, holding office in, or maintaining membership in an organization. It is a criminal violation under Texas law.”

Hazing SUBTLE HAZING: Behaviors that emphasize a power imbalance between new members/rookies and other members - often accepted as “harmless”.


Name calling

Assigning demerits

Socially isolating new members/rookies

Silence periods with implied threats for violation

Deprivation of privileges granted to other members

Line-ups and Drills/Tests on meaningless information

Expecting certain items to always be in one's possession

Requiring new members/rookies to perform duties not assigned to other members

Requiring new members/rookies to refer to other members with titles (e.g. “Mr.,” “Miss”) while they are identified with demeaning terms

Hazing HARASSMENT HAZING: Behaviors that cause emotional anguish or physical discomfort in order to feel like part of the group. Harassment hazing confuses, frustrates, and causes undue stress. •

Verbal abuse

Sleep deprivation

Sexual simulations

Expected to harass others

Threats or implied threats

Stunt or skit nights with degrading, crude, or humiliating acts

Asking new members to wear embarrassing or humiliating attire

Expecting new members/rookies to perform personal service to other members such as carrying books, errands, cooking, cleaning etc

Expecting new members/rookies to be deprived of maintaining a normal schedule of bodily cleanliness.

Hazing VIOLENT HAZING: Behaviors that have the potential to cause physical and/or emotional, or psychological harm. •




Public nudity

Water intoxication


Expecting illegal activity

Beating, paddling, or other forms of assault

Expecting abuse or mistreatment of animals

Forced or coerced alcohol or other drug consumption

Forced or coerced ingestion of vile substances or concoctions

Exposure to extreme cold heat without appropriate protection

Sexual Abuse / Harassment Sexual Harassment Policy UMHB will NOT tolerate any form of verbal or physical conduct that harasses, disrupts, or interferes with another individual or creates an intimidating, offensive, or hostile environment.

Sexual Abuse / Harassment Prohibited conduct includes but is not limited to: •

Sexual flirtation

Improper / unwanted touching

Advances, propositions, or pressure for sex

Verbal abuse (all forms)

Direct or implied threats coercing submission to improper conduct

Display of sexually suggestive object, pictures, or photos.

Sexual Abuse/Harassment Health and Counseling Center


Student Life Office


Dean of Students


Campus Police


Belton Police


Fire & Life Safety If you discover a fire: •

Activate the nearest fire alarm pull station – located at or near each exit.

Evacuate immediately – Go to your designated “Emergency Assembly Point” (EAP) - list in Safety Manual Sect. 6.0

If the fire alarm sounds: •

Evacuate immediately – to the EAP.

Note: Do not return to the building until cleared and re-entry authorized by Campus Police.

Emergency Preparedness Emergency Sirens: • Two


 At 10th Ave. and College Street  On Parker Dr. (behind McLane Hall)

• Activated

for various events:

 haz-mat incident  tornado warning  shooter in vicinity

• When    

the sirens are activated :

SHELTER-IN-PLACE Check CRU Alert Check UMHB website Remain sheltered until notified “all clear”

Emergency Preparedness TORNADO •

Watch – conditions favorable  stay close to “home”

Warning – tornado sighted/detected  Shelter-in-Place immediately  On lowest floor  In most interior rooms w/o windows  Remain sheltered until “all clear”

Important: Do NOT shelter in hallways & corridors (unless absolutely necessary) - lesson learned from the Joplin, MO tornado in 2011.

Emergency Preparedness Haz-Mat Incident Example: Leaking chemical railroad car     

Shelter-in-Place Get everyone inside immediately Close doors & windows Turn AC/Heat system off Remain sheltered until “all clear”

Emergency Preparedness Shooter/Person w/weapon •

Shelter-in-Place immediately

Lock and/or barricade doors

Shelter in interior rooms  i.e. out of sight

Report to Campus Police – 5555

Remain sheltered until “all clear”

Firearms and Explosive Devices • Prohibition


 Individuals who are licensed to carry firearms,  All vehicles.  Use, storage, or possession of weapons or dangerous devices including, but not limited to:  Firearms  Ammunition  Martial arts devices  Knives  Sling shots  Air powered guns  Blow guns  Fireworks  Flammable liquid.

 Possession of a weapon or threat of use of a weapon may result in immediate expulsion in addition to the filing of criminal charges.

Crime Prevention In order to make UMHB a safer community, the Police Department asks that you practice the following crime prevention techniques: •

To report a police, fire, or medical emergency, or to report a crime in progress, dial 911 FIRST and 5555 IMIDIATLY after from any campus telephone.

While on campus at night, use the "buddy" system. If you find that you must go somewhere on campus by yourself, call the police department for an escort.

Crime Prevention Continued •

During hours of darkness, walk along lighted pathways. Stay on the lighted paths.  Emergency Call boxes located around campus.

 Push Red Button  Automatically notifies Campus Police

Alarm your vehicle to discourage would-be thieves from breaking into your automobile.

When you see something suspicious, get the University Police involved by calling 5555 on campus.

Travel & Transportation All travel must be approved •

Must be accomplished in accordance with the UMHB Student Organization Transportation Policy.

Participation in such off-campus trips and activities is at the student’s own risk.

Faculty and staff advisors of such trips and organization officers are urged to take all possible precautions to insure the safety and well-being of all persons participating in the activity.

Travel & Transportation • All

drivers must possess a valid driver’s license.

• Drivers

utilizing personal vehicles must

 be at least 18 years of age

• Drivers

utilizing university vehicles must

 Be 21 years of age &  complete the STARS driving program

Travel & Transportation •

Personally owned vehicles used by members of student organizations for travel must be maintained in compliance in respect to State requirements:  Valid insurance  Valid registration  Valid State inspection (tires, lights, wipers, brakes, horn, etc.)

Travel & Transportation Insurance & Responsibility •

The Member’s vehicle insurance serves as primary insurance coverage for third-party liability and physical damage to the owner’s vehicle.

The Member must assume personal responsibility for any and all fines or traffic violations associated with the use of their personal vehicle.

Travel & Transportation Disqualification

Drivers will be disqualified for •

Accumulation of 6 points (3 moving violations).

Exceeding the speed limit in excess of 20 miles per hour.

Driving under the influence of alcohol or drugs.

Offenses against a person involving a vehicle.

Drivers must notify their respective Advisor and Student Organization Director immediately if any conditions occur such as those listed above that would disqualify them from driving for the organization.

Travel & Transportation Drivers and passengers must use seat belts at all times when vehicle is in motion (one person per seat belt). Drivers must • Obey all traffic laws at all times •

Take 15 minute break every 4 hours

Not drive more than 10 hours in any 24 hr. period

Have at least 2 drivers for trips over 400 miles

Drive with headlights on at all times

Not use electronic devices (i.e. cell phone) while driving

Insurance & Risk UMHB requires: ARA - Acknowledgement & Release Agreement (Waiver) signed by all participants  18 years and older, for  All high risk activities  (
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