CompTracker®
Solutions for Modern Learning
Version 5.0 Student & Preceptor/Instructor Orientation
© Copyright 2010 Great Big Solutions Ltd. All Rights Reserved.
Contents Title
Slide #
PRECEPTOR/INSTRUCTOR Approval
24
Preceptor/Instructor Main Page
27
Welcome
3
Handheld Approvals
28
System Requirements
4
Attendance Review
29
Getting Started
5
Sign Attendance
30
STUDENT PDA Login
6
Form Approvals
32
Student Main Page
9
Attendance Tracking
10
Review Forms Review Competencies/ Objectives
33
Complete Attendance
13
Add Comments
34
Submit Attendance
14
Sign Progress Data
35
Student Forms
15
Preceptor/Instructor Forms
36
Complete Form
18
Complete Form
38
Add Competencies/Objectives
19
Students Synchronize!
39
Submit Form
23
Login to Website to view Progress
40
ALL USERS Technical Support
42
© Copyright 2010 Great Big Solutions Ltd. All Rights Reserved.
Welcome!
CompTracker replaces paper logbooks for tracking competency and call completion for your program. The system has been set up as per your School’s specific program requirements, and students will be required to complete all applicable course materials through CompTracker. Instructors are counting on students to synchronize as often as possible (preferably DAILY) in order to view the latest progress updates on the website. Click on “Training” from www.studentlogbook.com for student & preceptor Quick Start Guides and other orientation materials. If you’ve never used a PDA before, it will be beneficial to review the User Manual of the device and get to know the general functions available. CompTracker web or PDA support is handled through Great Big Solutions in Edmonton, AB at 780-432-3280. Toll Free: 1-866-432-3280 or
[email protected]. © Copyright 2010 Great Big Solutions Ltd. All Rights Reserved.
System Requirements CompTracker Version 5.0 Student requirements: iPod Touch or iPhone
Online / Website
Requirements as per graphic below and www.studentlogbook.com/requirements Internet Explorer 7+ OR Firefox 3+ OR Safari 3+
WiFi Access for Synching
© Copyright 2010 Great Big Solutions Ltd. All Rights Reserved.
Getting Started Students will receive an email from their coordinator or
[email protected] outlining how to set up their online account. Preceptors & Instructors will receive an email with their login details for the website. Contact GBS for any assistance required through the installation process. © Copyright 2010 Great Big Solutions Ltd. All Rights Reserved.
PDA Login Once installed, the PDA opening screen should look like this, including the student’s name:
© Copyright 2010 Great Big Solutions Ltd. All Rights Reserved.
PDA Login Each time CompTracker is opened, the student will be required to Login with his/her unique PIN number.
© Copyright 2010 Great Big Solutions Ltd. All Rights Reserved.
PDA Login
To track their progress of that day or shift, the student will first tap on “Student” to self-evaluate.
“Preceptor” will be used later, when these items are ready to be reviewed.
© Copyright 2010 Great Big Solutions Ltd. All Rights Reserved.
Student Main Page This is the central location of all Student activities through CompTracker. % of Approved data out of total Required in that Practicum (Increments only after items are signed off)
Course Name
Practicum info Your Practicums
# of items awaiting Approval
Tap on a practicum to enter Progress and/or Attendance. © Copyright 2010 Great Big Solutions Ltd. All Rights Reserved.
Attendance Tracking
Tap on “Attendance” to submit new attendance shifts for approval
Tap Select to bring up attendance.
© Copyright 2010 Great Big Solutions Ltd. All Rights Reserved.
Attendance Tracking
List of previous attendance shifts that were entered
Tap “Add New” to fill out a new attendance form.
© Copyright 2010 Great Big Solutions Ltd. All Rights Reserved.
Attendance Tracking
Fill in your shift details.
Shift End will fill in automatically when you enter Shift Length.
Click next to submit the attendance for approval.
© Copyright 2010 Great Big Solutions Ltd. All Rights Reserved.
Complete Attendance
The setting on the practicum will determine where you can Submit. If available, you will have a choice:
Handheld Approval is preferred, because it allows for a real signature.
Website Approvals will allow your Preceptor the option to go online and approve if he/she is uncomfortable with using the PDA
© Copyright 2010 Great Big Solutions Ltd. All Rights Reserved.
Submit Attendance
Website Submissions will only allow you to select from the list of Instructors/Preceptors who have a StudentLogBook.com Login account (as per the school). Handheld Submissions will allow you to add a Preceptor who is not on the current list, if applicable. Note Preceptor, M Mouse was added manually to this PDA for signoff. M Mouse will not be able to signoff on the web without an account. Select the correct name and tap on “Submit” to send the submission to this User. Attendance Approval will be shown later in the PowerPoint. © Copyright 2010 Great Big Solutions Ltd. All Rights Reserved.
Student Forms
Tap on “Forms” to add new forms or to see existing forms that you had submitted/created.
Tap Select to bring up the forms.
© Copyright 2010 Great Big Solutions Ltd. All Rights Reserved.
Student Forms
Access to all Saved Forms in this Practicum (not just handheld). Tap on the form to edit forms that have been started and/or Approved. A previously Approved form will have to be re-approved if Edited.
Tap “Add New” to create a new form.
© Copyright 2010 Great Big Solutions Ltd. All Rights Reserved.
Student Forms
List of available forms in this practicum. Forms in red have not all been completed. Forms in green have been completed.
Tap the type of form you wish to create.
Different forms may be available to Students and Preceptors, depending on who is required to complete them.
© Copyright 2010 Great Big Solutions Ltd. All Rights Reserved.
Complete Form
An asterisk (*) indicates a field that you must complete to continue. Fields may be set for Numerical, Date/Time, DropDown List, Text Field (with pre-written options), or Checkbox.
Tap to fill in fields
Attach competencies (if available) Delete form & Exit
Save to complete later (Exit Form)
Send this form and Competencies/ Objectives for Approval © Copyright 2010 Great Big Solutions Ltd. All Rights Reserved.
Add Competencies/Objectives to Form
This screen is blank since there are currently “0” items attached to this new form.
Tap “Add” to proceed to the available Competency/Objective list for this practicum, and select your attempted competencies/ objectives.
© Copyright 2010 Great Big Solutions Ltd. All Rights Reserved.
Select Competencies/Objectives
Choose an Area (or “All Areas” for no Filter). Tap directly on any item in the list to view the full description of the item that you have attempted. Clear Search NOTE: This list defaults to “All” Competencies. You can access and record “Incomplete” or “Complete” items as well by selecting the “Complete” or “Incomplete” buttons. Tap to enter Search term
Change the date of your attempts © Copyright 2010 Great Big Solutions Ltd. All Rights Reserved.
Add Item for Submission
Review the details to ensure this is the item to submit and tap on “Add” to submit for approval.
This item will still need to be reviewed by a Preceptor/Instructor before counting towards the student’s overall progress. It will NOT affect the percent on the Main screen until that is done.
© Copyright 2010 Great Big Solutions Ltd. All Rights Reserved.
Times Approved / total times Required for completion Fill in More fields (if applicable)
Check for Sub-Tasks (if applicable)
Add Item for Submission When all desired items are added, tap on “Done” to view a summary.
Tap an item to edit or remove it then tap on “Recall” to remove it from the list Edit your form
After all data is entered, tap on “Submit” to finish.
Add more competencies to this form
Save to complete later
© Copyright 2010 Great Big Solutions Ltd. All Rights Reserved.
Submit Forms
The setting on the practicum will determine where you can Submit. If available, you will have a choice:
Handheld Approval is preferred, because it allows for a real signature.
Website Approvals will allow your Preceptor the option to go online and approve if he/she is uncomfortable with using the PDA.
© Copyright 2010 Great Big Solutions Ltd. All Rights Reserved.
Submit Forms
Website Submissions will only allow you to select from the list of Instructors/Preceptors who have a StudentLogBook.com Login account (as per the school). Handheld Submissions will allow you to add a Preceptor who is not on the current list, if applicable. Select the correct name and tap on “Submit” to send the submission to this User. This selection can be edited later, by going to “Forms” and Editing this form, then re-submitting to the correct person. © Copyright 2010 Great Big Solutions Ltd. All Rights Reserved.
Preceptor/Instructor Approval Now tap on “Exit” to allow the Preceptor/Instructor to Login and review and approve these submissions.
© Copyright 2010 Great Big Solutions Ltd. All Rights Reserved.
Preceptor/Instructor Approval Select your name from the list, or add yourself as a new preceptor for this student. When adding a new Search for the preceptor by user, ONE of the contact typing their name in the search box fields Phone or Email are required; and Designation Preceptors added from the is required. handheld will have a “PDA” icon (ie. cannot approve via the website until given a complete login.) This number indicates the items awaiting approval by this person, as submitted by the student.
View the contact information for this person. © Copyright 2010 Great Big Solutions Ltd. All Rights Reserved.
Preceptor/Instructor Main Page This is the central location for the Preceptor/Instructor activities.
% of Approved data out of total Required in that Practicum (will not increment until items are signed off)
Course Name
Practicums (A Preceptor will tap here to fill in Preceptor Forms or to record Attendance
Practicum info and completion details
Review items submitted for Approval
First, we will cover the Approval Process.
© Copyright 2010 Great Big Solutions Ltd. All Rights Reserved.
Handheld Approvals
Here is a summary of everything assigned to you for approval.
When everything here is at “0,” you are Done.
Attendance Approval will be covered next.
© Copyright 2010 Great Big Solutions Ltd. All Rights Reserved.
Attendance Review
Review the Attendance details. Delete the item if it is incorrect; they cannot be edited.
You can add a new record if desired, but it is recommended to have the student enter all attendance.
When all items in the list are accurate, tap on “Approve All” to sign for all.
© Copyright 2010 Great Big Solutions Ltd. All Rights Reserved.
Sign Attendance
Your signature will now be captured to verify your approval of these Attendance records.
All signatures are kept secure and are not accessible by any students, via the website OR the PDA.
Similar to signing for a package, your signature will only be used for confidential reporting by the school.
© Copyright 2010 Great Big Solutions Ltd. All Rights Reserved.
Handheld Approvals
Follow the menu to review everything assigned to you by this student.
Next, we will review a Form with competencies/ objectives attached.
© Copyright 2010 Great Big Solutions Ltd. All Rights Reserved.
Review Form
An asterisk (*) indicates a field that must be completed to continue. Only Preceptor-required fields will remain, as the student will have filled out all Student-required info. Fields may be set for Numerical, Date/Time, DropDown List, Text Field (with pre-written options), or Checkbox.
Tap to review the full entry in fields
Delete form and everything attached Save to complete later
Approve this form and move on to the attached Competencies/ Objectives
© Copyright 2010 Great Big Solutions Ltd. All Rights Reserved.
Review Competencies/Objectives
Whether you are reviewing competencies/objectives associated with a Form or not, the process is the same. Tap on any item to see the full description and any other details associated with this competency/objective. Mark each item as Approved (: student performed up to the standard of this school) or Not Approved (X: student did NOT perform up to the standard of this school).
Tap on “--“ to mark individual items as Approved or Not Approved
Bolded items have sub-tasks or “More” fields associated that need to be reviewed. Review entire list
Mark ALL items as Approved or Not Approved
Finalize status and move on to add Comments (only when ALL items are complete)
“Recall” an item if the student did not attempt this competency/objective. It will not count toward their progression positively or negatively. (Not Applicable)
© Copyright 2010 Great Big Solutions Ltd. All Rights Reserved.
Add Comments
The Preceptor may first add comments to APPROVED items, then will move on to the NOT APPROVED items. A different list of pre-written options are available for each. Select the items to add the same comment to, using the “Comment” checkbox, then tap “Add Comment.”
Tap the line to see the full description again, if necessary
Tap to edit individual comments already added
(*) Indicates a Comment is Required
Finalize Comments and Sign © Copyright 2010 Great Big Solutions Ltd. All Rights Reserved.
Select pre-written comments to reduce text entry; use keyboard or graffiti to add your own comments
Sign Progress Data
Your signature will now be captured to verify your approval of this Form and associated statuses assigned to the competencies/objectives.
All signatures are kept secure and are not accessible by any students, via the website OR the PDA.
Similar to signing for a package, your signature will only be used for confidential reporting by the school.
© Copyright 2010 Great Big Solutions Ltd. All Rights Reserved.
Preceptor/Instructor Forms
The user will tap on the desired practicum from the Preceptor/Instructor Main Screen to choose between new Progress or Attendance records.
Record New Attendance Records Access New Forms
We will review the process to fill out a Form. © Copyright 2010 Great Big Solutions Ltd. All Rights Reserved.
Preceptor/Instructor Forms
You will come to the Form List screen.
List of available forms in this practicum
Tap the form you wish to complete.
Different forms may be available to Students and Preceptors, depending on who is required to complete them.
© Copyright 2010 Great Big Solutions Ltd. All Rights Reserved.
Complete Form
An asterisk (*) indicates a field that you must complete to continue. Tap “Save” if you must return to this form at a later date to finish, then access it later through the “View Existing” button on the previous screen. You will need to follow the approval process to sign off the form. Tap to fill in fields
Delete form & Exit Save to complete later (Exit Form)
Finalize this Form
© Copyright 2010 Great Big Solutions Ltd. All Rights Reserved.
Students: SYNCHRONIZE!!!
Your data is BACKED UP AUTOMATICALLY every time you successfully synchronize your device.
That means, if you lose your PDA – or it crashes – or you drop it in a lake – your information is STILL THERE!
Your Instructors need the most recent data to view on the website: Progress, Attendance, Preceptor Comments & Forms.
© Copyright 2010 Great Big Solutions Ltd. All Rights Reserved.
www.StudentLogBook.com Login to the website regularly to view your / your students’ progress.
© Copyright 2010 Great Big Solutions Ltd. All Rights Reserved.
www.StudentLogBook.com
Progress will show you summary of Attendance, Forms, and Competencies/Objectives, as well as what is left to complete.
© Copyright 2010 Great Big Solutions Ltd. All Rights Reserved.
Technical Support: ALL Users Great Big Solutions – Edmonton, Alberta
PHONE Edmonton Area: 780-432-3280 Toll-Free: 1-866-432-3280
E-MAIL:
[email protected] ONLINE Support:
www.studentlogbook.com/support Submit case through Support Suite (click on “Support” tab after logging in)
Office hours 8am-4pm Mountain Standard Time, Monday through Friday (Except Holidays)
Response time is 2 business days guaranteed
© Copyright 2010 Great Big Solutions Ltd. All Rights Reserved.
